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Corporate Facilities Administrator
Staples Canada, Richmond Hill, ON
Who we are As the Working and Learning Company, we at Staples Canada, are dynamic, inspiring partners to our customers and the communities in which we live. At Staples, we inspire people to work smarter, learn more and grow every day. We look for people who are curious, approachable and passionate, and who enjoy finding solutions. If that's you, let's work, learn and grow together. We are building an inclusive and diverse team Staples Canada is creating an inclusive and diverse work environment. We welcome, value and thrive on perspectives and contributions from backgrounds that vary by race, gender, sexual orientation, gender identity or expression, lifestyle, age, educational background, national origin, religion or physical ability. If you have a disability or special need that requires accommodation, please let us know. Some of what you will do As Corporate Facilities Administrator, you will act as the first contact to all external visitors to Staples corporate head office. You will represent Staples to the highest degree in a professional, friendly & efficient manner, including answering all incoming telephone calls to Staples head office. You will also be the main point of contact for Security - FOB access reporting, Payment Card Industry, HIVE, Corporate admin for Travel related partners and programs. Each day will be rewarding and meaningful. Specifically, you will: •Receive, process, and appropriately direct incoming telephone calls to Home Office. •Act as an effective first-line resource in response to requests for information from customers, suppliers and employees •Greet all visitors to the site and process their arrival, including photographing all visitors and issuing daily photo ID visitor badges, informing associates of each arrival •Be accountable for daily administration with our Building Access Control system (temp fobs/re-sets) •Administer Facility Services reporting •Be responsible for FOB creation, modifications and reporting •Onboarding new users to HIVE for seating and Concur for travel. Update any profile information in Concur (dept changes, GL codes etc) •Reporting - monthly travel and pandemic related reporting (attendance etc.) •Identify process improvements opportunities related to the Front Desk •Provide first contact for emergency calls received by following Staples emergency procedures Some of what you need •Minimum 3 years of previous administrative role ideally with reception experience •High school diploma required. •Post-secondary education an asset. •Ability to verbally communicate clearly and effectively. •Well-developed PC skills, including Microsoft Word, Excel, and PowerPoint. •Bilingualism in French and English is an asset •Ability to handle multiple tasks simultaneously. •Sound knowledge of safety & security procedures relating to a reception area within a large corporate environment. •Curious •Approachable •Passionate •Problem solver Some of what you will get •Associate discount •Health and Dental benefits •RRSP/DPSP •Performance bonuses •Learning & Development programs •And more... Additional Information •Office environment
Office Administrator
McDonald's, Tracadie-Sheila, NB
Office AdministratorWe are more than just your local restaurant. We are a collection of hardworking small-business owners. Did you know that from coast to coast, we serve delicious choices to more than 2.5 million people in over 1,400 locations every day, or that we have proudly helped more than 387,000 Canadian families with sick children through Ronald McDonald House Charities? Our offerWorking with us means that you will have the opportunity to earn and learn, flexibility, and a safe and inclusive work environment. What this means in practice is:Access to education and skills development opportunities that take you furtherA total rewards package that includes discounts, incentives, and recognition perksA safe, respectful and inclusive workplaceBring your authentic self to work - welcoming people of every age, background, and culture - just like the guests who visit our restaurants every dayThe JobOffice Administrator Duties and ResponsibilitiesWelcome visitors and provide assistance when necessaryOrganize conference room scheduling, equipment, and cleaningAnswer phone calls and respond to emailMonitor and maintain office equipment; inventory supplies and order replacement supplies as neededOrganize catering, coffee, or other refreshments as neededAssist with travel arrangements for office staff and managersCoordinate building and maintenance issues for general repair and updatesAssist other departments with administrative or clerical supportYour vibe and experienceWe are seeking an organized, self-motivated Office Administrator to provide general support to our customers and staff. You will greet guests when they arrive, answer phone calls, respond to emails, and organize files. When office supplies run low, you will be responsible for replenishing the supply and restocking the shelves. You will be an essential part of our team, providing support to various departments, so a positive attitude and attention to detail are a must.Office Administrator Requirements and QualificationsHigh school diploma or equivalentPrior experience in an administrative role a plusProficient with Microsoft Office and calendaring programsHighly-organized multitasker who works well in a fast-paced environmentWillingness to learn and to grow with the companyExcellent communication and organizational skillsAbout usIn 1954, an enterprising salesman named Ray Kroc discovered a small burger restaurant in California, and wrote the first page of McDonald's history. In 1967, the first McDonald's Canada opened in Richmond, B.C. and we've been growing with our communities and serving quality food at great a value ever since. Today, McDonald's Canada is proud to be one of the world's leading foodservice retailers, offering job opportunities at corporate-owned restaurants or restaurants owned by independent franchisees.
Payroll & HR Administrator
ICM fabrication, Terrebonne, QC
ICM Fabrication Inc. is looking for a dynamic and versatile payroll specialist., salary starting at $ 25/hr. The ideal candidate has good accounting knowledge and is familiar with Quebec's labor laws. In addition, the candidate is dynamic, versatile, reliable, discreet with sensitive and confidential information, rigorous, detail-oriented, autonomous, resourceful, proactive and a good communicator both orally and in writing.Responsibilities:ADP payroll processing for 4 affiliates (approximately 100 employees).Assist in the management of timesheets, absences, ROE, special payments, expense payments, etc. to process payroll in a timely manner.In charge of the group benefits and insurance program.Responsible for producing T4, Relevé 1, all tax documents as well as all journal entries, corrections, and end-period adjustments.Follow-up and treatment of CNESST cases.Record the salary expense in the accounting system and ensure the integrity of the information.Assist with social activities.Contribute with social media management.Responsible for the human resources function and talent acquisition.Occasionally assist with other accounting tasks.Participate in special projects.Benefits:Group insurance.Corporate Events.Flexible hours.On-site parking.• Starting salary $ 25.00/hr based on experience Experience and Requirements:3 to 5 years of full pay cycle experience.Accounting experience.Having a DEP in accounting is necessary.Great computer skills; Excel, Word, etc.Knowledge of Quebec labor lawsGood knowledge of French and English.
Office Administrator
WSP Canada, Vancouver, BC
WSP is committed to creating workspaces for our employees to thrive. We are currently searching for an energetic Office Administrator who will be integral to creating a great first impression for our staff and visitors.As an Office Administrator, you will value the importance of maintaining an organized, efficient office environment on behalf of your colleagues. You will be a stand-out brand ambassador for WSP, ensuring a welcoming environment for staff, vendors and visitors alike.This is an opportunity for an Administrative Specialist who is keen to develop a career in Office Administration, working in a fast-paced, demanding environment where your efforts will contribute to the success of one of Canada's leading Engineering firms.Why WSP? We value and are committed to upholding a culture of Inclusion and Belonging Our Flexible Work Policy - we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. We will support you on and off the job so you can be fully present in both your work and home lives. A Canadian success story - we're proud to wear the red and white of this beautiful country and show the world what Canada has to offer. Enhance the world around you - from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada. Outstanding career opportunities - we're growing and pushing ourselves every day to be greater than yesterday - we're open to your ideas and trying new things. A phenomenal collaborative culture and a workforce filled with genuinely good people who are doing humbly important work. Come find out for yourself what it's like to be a part of our journey.We offer attractive pay, flexible work options, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.#WeAreWSPA day in the life: Welcome and direct clients and visitors in a cordial and professional manner. Answer phone calls through the MS Teams Platform and respond to maintenance, security requests. Maintain, reserve and help clean clients' front of house conference rooms, supporting client catering requests. Monitoring logbook, issuance of visitor badges and office supplies also inclusive of providing workstations, staff lockers, and directions to parking of personal and company vehicles. Support Facility team with service request management of all offices. Maintain a clean, tidy, safe and functional reception area. Manage distribution and collection of mail and packages, as well as invoices and cheques. Maintain floor plans for employees. Use of Flowscape in certain offices. Provide general administrative support, as time permits or as requested by the Senior Facilities Administrator. Front of house Coffee station management. Support the user experience of visitors, that is; WiFi, monitors, connections. Management of office supplies, including ordering, if applicable. Enter in the service requests log, any walk-in complaints. Fire warden Other assigned tasks;What you'll bring to WSP ... More than 1 year of experience in reception/or standard. Your physical attendance at the office is required during weekdays Excellent communication and interpersonal skills, and a professional way of making calls. Ability to be proactive and provide courteous and prompt service to our clients. Able to handle sensitive and confidential information. Be flexible and able to multitask in a team environment. Have an intermediate working knowledge of Microsoft Word, Excel, PowerPoint, and Outlook. Willingness to be First Aid/ CPR and Fire Warden trained.CompensationExpected Salary (all locations): $ 45,402 - $ 56,753WSP Canada is providing the compensation range that the company in good faith believes it will pay for this position based on the successful applicant's education, experience, knowledge, skills, abilities in addition to the specific geographic location.Key personal attributes*:Is organized and proactive. Approachable, dependable. Works well under pressure and juggling multiple priorities. Lives the company vision and values. Presents professional image. Manages self under pressure. Adopts \"Best for WSP\" approach in day-to-day activities. #LI-Onsite WSP is one of the world's leading professional services firms. Our purpose is to future proof our cities and environments. We have over 65,000 team members across the globe. In Canada, our 12,000+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future. At WSP: We value our people and our reputation We are locally dedicated with international scale We are future focused and challenge the status quo We foster collaboration in everything we do We have an empowering culture and hold ourselves accountable Please Note:Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations. Offers of employment for safety-sensitive positions involving fieldwork are contingent upon candidates being able to perform key physical tasks of the job as described in the job posting and interview. This may include the ability to work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits). WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. WSP is committed to the principles of employment equity. Only the candidates selected will be contacted. WSP does not accept unsolicited resumes from agencies. For more information please READ THE FULL POLICY.
Facilities Administrator
WSP Canada, Saskatoon, SK
WSP is committed to creating workspaces for our employees to thrive. We are currently searching for an energetic Facilities Administrator who will be integral to creating a great first impression for our staff and visitors.As a Facilities Administrator you will value the importance of maintaining an organized, efficient office environment on behalf of your colleagues. You will be a stand-out brand ambassador for WSP, ensuring a welcoming environment for staff, vendors and visitors alike.Your administrative abilities will be demonstrable through your high proficiency in using Excel to accurately capture sensitive data and help to develop user-friendly information databases for a number of key uses.This is an opportunity for an Administrative Specialist who is keen to develop a career in Office Administration, working in a fast-paced, demanding environment where your efforts will contribute to the success of one of Canada's leading Engineering firms.Why Choose WSP? We value and are committed to upholding a culture of Inclusion and Belonging. Our Flexible Work Policy- We recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. We will support you on and off the job so you can be fully present in both your work and home lives. A Canadiansuccess story - We areproud to wear the red and white of this beautiful country and show the world what Canada has to offer. Enhance the world around you - from the environment to the highways, to the buildings and the terrain.WSP is the fabric of Canada. Outstanding career opportunities - We are growing and pushing ourselves every day to be greater than yesterday. We are open to yourideas and trying newthings. WSP embraces a culture of exceptional collaboration with colleagues who are distinguished both by their skillsand by the humility they show in their important work. Come find out for yourself what it's like to be a part of our journey. We offer competitive pay, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future. #WeAreWSP A day in the life:• Provide administrative tracking for all Vendors and Landlords in your region;• Coordinate the project administrative processes and maintain accurate project documentation files in a timely manner;• Work with Office Reps to assist with vendor management and vendor replacement where needed;• Confirm contact information of vendors and manage online database of collected information;• Act as Facilities coordinator delegate for liaison with building management to communicate day to day issues that arise, e.g. elevators down, fire drill etc;• Manage actions assigned on security access system and office asset such as: workstations, offices, staff lockers, parking of company and employee vehicles;• Assist the facilities manager in monitoring and managing costs to meet budget;• Assist and oversee mail /courier operations on site if there is no mailroom technician.• Greet and direct clients and visitors in a cordial and professional manner;• Answer phone calls, and respond to inquiries;• Provide general administrative and clerical support, as required; and• Support ad-hoc requests for assistance from the facilities management team.What you'll bring to WSP:• 3 years of experience in administration;• Excellent communication skills in both oral and written;• Your physical attendance is required at the office during weekdays;• Completed High School Diploma;• Proficiency in financial analysis & budgeting• Demonstrable administrative capabilities related to Excel (Pivot Tables, V-Lookup etc.);• Strong expertise in use of Microsoft Office Suite, including Word, Excel and PowerPoint;• Positive attitude and a desire to succeed in a Corporate environment is essential;• Completion of a post-secondary Diploma related to Office Administration is desirable.Key personal attributes*:Is organized and proactive. Approachable, dependable. Works well under pressure and juggling multiple priorities. Lives the company vision and values. Presents professional image. Manages self under pressure. Adopts \"Best for WSP\" approach in day-to-day activities.#LI-Onsite WSP is one of the world's leading professional services firms. Our purpose is to future proof our cities and environments. We have over 65,000 team members across the globe. In Canada, our 12,000+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future. At WSP: We value our people and our reputation We are locally dedicated with international scale We are future focused and challenge the status quo We foster collaboration in everything we do We have an empowering culture and hold ourselves accountable Please Note:Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations. Offers of employment for safety-sensitive positions involving fieldwork are contingent upon candidates being able to perform key physical tasks of the job as described in the job posting and interview. This may include the ability to work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits). WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. WSP is committed to the principles of employment equity. Only the candidates selected will be contacted. WSP does not accept unsolicited resumes from agencies. For more information please READ THE FULL POLICY.
Office Administrator
WSP Canada, Dartmouth, NS
WSP is committed to creating workspaces for our employees to thrive. We are currently searching for an energetic Office Administrator who will be integral to creating a great first impression for our staff and visitors.As an Office Administrator, you will value the importance of maintaining an organized, efficient office environment on behalf of your colleagues. You will be a stand-out brand ambassador for WSP, ensuring a welcoming environment for staff, vendors and visitors alike.This is an opportunity for an Administrative Specialist who is keen to develop a career in Office Administration, working in a fast-paced, demanding environment where your efforts will contribute to the success of one of Canada's leading Engineering firms.Why WSP? We value and are committed to upholding a culture of Inclusion and Belonging Our Flexible Work Policy - we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. We will support you on and off the job so you can be fully present in both your work and home lives. A Canadian success story - we're proud to wear the red and white of this beautiful country and show the world what Canada has to offer. Enhance the world around you - from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada. Outstanding career opportunities - we're growing and pushing ourselves every day to be greater than yesterday - we're open to your ideas and trying new things. A phenomenal collaborative culture and a workforce filled with genuinely good people who are doing humbly important work. Come find out for yourself what it's like to be a part of our journey.We offer attractive pay, flexible work options, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.#WeAreWSPA day in the life: Welcome and direct clients and visitors in a cordial and professional manner. Answer phone calls through the MS Teams Platform and respond to maintenance, security requests. Maintain, reserve and help clean clients' front of house conference rooms, supporting client catering requests. Monitoring logbook, issuance of visitor badges and office supplies also inclusive of providing workstations, staff lockers, and directions to parking of personal and company vehicles. Support Facility team with service request management of all offices. Maintain a clean, tidy, safe and functional reception area. Manage distribution and collection of mail and packages, as well as invoices and cheques. Maintain floor plans for employees. Use of Flowscape in certain offices. Provide general administrative support, as time permits or as requested by the Senior Facilities Administrator. Front of house Coffee station management. Support the user experience of visitors, that is; WiFi, monitors, connections. Management of office supplies, including ordering, if applicable. Enter in the service requests log, any walk-in complaints. Fire warden Other assigned tasks;What you'll bring to WSP ... More than 1 year of experience in reception/or standard. Your physical attendance at the office is required during weekdays Excellent communication and interpersonal skills, and a professional way of making calls. Ability to be proactive and provide courteous and prompt service to our clients. Able to handle sensitive and confidential information. Be flexible and able to multitask in a team environment. Have an intermediate working knowledge of Microsoft Word, Excel, PowerPoint, and Outlook. Willingness to be First Aid/ CPR and Fire Warden trained.#LI-Onsite WSP est l'une des plus importantes firmes de services professionnels à travers le monde. Notre mission est d'assurer la pérennité de nos villes et nos environnements. Notre équipe compte plus de 65 000 membres dans le monde. Au Canada uniquement, nous sommes plus de 12 000 personnes impliquées dans tous les domaines; de l'assainissement de l'environnement à la planification urbaine, de l'ingénierie de bâtiments emblématiques à la réalisation de réseaux de transport durables. Nous trouvons de nouvelles façons d'extraire des ressources essentielles et développons des sources d'énergie renouvelables pour l'avenir. Chez WSP : Nous accordons une grande valeur à nos employés et à notre réputation. Nous œuvrons localement, mais avec une envergure internationale. Nous sommes axés sur l'avenir et remettons en question le statu quo. Nous favorisons la collaboration dans tout ce que nous faisons. Nous soutenons une culture d'autonomie et de responsabilisation. Veuillez noter:La santé et la sécurité sont des valeurs absolument essentielles pour WSP. Étant donné l'importance de se garder en sécurité, vous devez vous conformer à notre politique de santé, sécurité et environnement (SSE) en tout temps, ainsi qu'aux politiques SSE du client lorsque cela s'applique. Les offres d'emploi pour des postes impliquant des travaux sur le terrain et assujettis en matière de sécurité sont conditionnelles à ce que les candidats soient en mesure d'effectuer des tâches physiques clés du travail tel que décrit dans l'offre d'emploi et lors de l'entrevue. Cela peut inclure la capacité de travailler dans une variété de conditions environnementales, telles que les régions éloignées ou isolées, travailler seul, et dans des cas de mauvais temps (dans des limites sûres et raisonnables). L'usage du genre masculin inclut le féminin et n'a été utilisé que pour alléger le texte WSP accueille et encourage les personnes à mobilité réduite. Les accommodements sont disponibles sur demande pour les candidats qui participent à tous les aspects du processus de sélection. WSP souscrit au principe de l'équité en matière d'emploi. Seules les candidatures retenues seront contactées. WSP n'accepte pas les cv spontanés transmis par des agences. Pour obtenir de plus amples renseignements, veuillez lire VEUILLEZ LIRE L'INTÉGRALITÉ DE LA POLITIQUE
Billing Administrator
WSP Canada, Toronto, ON
The Opportunity: WSP is currently seeking an experienced Project Billing Coordinator to join our Environmental Operations Team. The Project Billing Coordinator is responsible for preparing invoices for clients, reviewing inventory and responding to inquiries from Project Managers. Are you a motivated professional willing to challenge the status quo? This is an amazing opportunity with substantial room for growth in a prosperous, reputable firm.Why choose WSP?• We value and are committed to upholding a culture of inclusion and belonging• Our Flexible Work Policy - we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. We will support you on and off the job so you can be fully present in both your work and home lives.• A Canadian success story - we're proud to wear the red and white of this beautiful country and show the world what Canada has to offer.• Enhance the world around you - from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada.• Outstanding career opportunities - we're growing and pushing ourselves every day to be greater than yesterday - we're open to your ideas and trying new things.• A phenomenal collaborative culture and a workforce filled with genuinely good people who are doing humbly important work. Come find out for yourself what it's like to be a part of our journey.We offer attractive pay, flexible work options, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.#WeAreWSPWhat you can expect to do here: Set-up and manage billing terms in the system for an assigned portfolio of projects and clients; Obtain additional billing details as required to ensure billing accuracy and escalate billing issues and or concerns to the Regional Billing Manager; Generate and submit invoice drafts and supporting back-up to Reviewers/Approvers and make revisions as required; Prepare and send final invoice packages to Clients within deadlines while maintaining a high level of accuracy; Work closely with other areas of the business (including but not limited to Accounts Payable, Accounts Receivable, Project Managers and Project Accountants) as required to promptly address issues and concerns; Assess and recommend billing process improvements to the Regional Billing Manager to reduce the amount of time to process and deliver final invoice to Clients; Additional duties include reconciliation of billing, data entry, filing, and obtaining/organizing supporting documentation including preparation of reports and spreadsheets as needed; Additional tasks as required. What you'll bring to WSP... Completed Post-Secondary Education in Finance or Accounting field; Minimum of 5 years of related billing experience; Current eligibility to work in Canada without restrictions; Highly driven, committed, organized and flexible with proven ability to prioritize tasks and meet challenging deadlines in a fast-paced environment; Self-motivated and analytical with a strong attention to detail with proven organization and problem-solving skills; Capacity to demonstrate tact and diplomacy when dealing with internal and external clients; Intermediate skills with MS Office including Word, Excel and Outlook. WSP is one of the world's leading professional services firms. Our purpose is to future proof our cities and environments. We have over 65,000 team members across the globe. In Canada, our 12,000+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future. At WSP: We value our people and our reputation We are locally dedicated with international scale We are future focused and challenge the status quo We foster collaboration in everything we do We have an empowering culture and hold ourselves accountable Please Note:Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations. Offers of employment for safety-sensitive positions involving fieldwork are contingent upon candidates being able to perform key physical tasks of the job as described in the job posting and interview. This may include the ability to work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits). WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. WSP is committed to the principles of employment equity. Only the candidates selected will be contacted. WSP does not accept unsolicited resumes from agencies. For more information please READ THE FULL POLICY.
IT Systems Administrator
Fed IT, Montreal, QC
Hello,I'm Clémence, recruitment and business development consultant at FED IT, a recruitment agency specializing in IT professions.I work on two types of recruitment: temporary and permanent.All our consultants are IT experts who speak your language and work in your environment. We cover the IT, development, business intelligence and infrastructure professions.I'm currently looking for a System, Network and Security Administrator for my client in the east end of Montreal. This is a permanent position, in hybrid mode.The role of IT Systems Administrator is crucial to the smooth running and evolution of our technological infrastructure. This position requires in-depth technical expertise, strategic vision and the ability to manage infrastructure projects. The successful candidate will play an important role in optimizing our IT systems, ensuring data security and supporting technological innovation within the company. Your day-to-day responsibilities: - Design, implement and supervise advanced technological solutions to improve the performance, reliability and efficiency of the existing IT infrastructure. - Develop and maintain a robust security framework to protect the company against IT risks, ensuring infrastructure compliance. - Automate routine tasks to improve the efficiency of IT operations and reduce the risk of human error, while optimizing system resources for maximum performance. - Proactively identify and resolve problems before they affect business operations. - Serve as a technical reference for the IT team, sharing knowledge, guiding and training team members on best practices and new technologies. - Establish a diagnosis based on incidents experienced by users. - Provide user support and manage IT requests. - Perform all other related tasks. Qualifications: - Degree in computer science, software engineering, or related field. - 5 to 10 years' experience in a systems administration role, with significant experience in this role. - Expertise in operating systems (Windows Server), virtualization (VMware), cloud computing (Azure), networking, IT security, and automation. - Bilingual French and English (spoken and written) - Available for remote support 24-7 (in rotation 1 week out of 3); - Be able to travel occasionally to our warehouses in Montreal and Boucherville; Professional certifications (e.g. CCNA, CISSP, Microsoft Certified: Azure Administrator Associate).- Strong analytical and problem-solving skills; - Excellent customer service; - Ability to work under pressure; - Excellent communication skills; - Project management ; - Priority management ; - Teamwork. - Benefits - Competitive salary with 24/7 remote support bonus; - Annual vacation ; - Sick and mobile days; - Group insurance ; - RRSP / DPSP with equal employer contribution up to 5% of your annual salary; - Telecommuting policy (hybrid mode); - Dynamic work environment; - Ongoing training; - Possibility of advancement within the company; - Discounts on bulk purchases - Corporate discount ; - EcoLeader Level 2 certified family business; - Attractive referral program;
Administrator, Retail Lending Operations
Coast Capital Savings, Surrey, BC
Location: Help Headquarters Job Type: Full-time for 1-year myWork Options: Hybrid Starting Salary Range: $49,000.00 - $52,000.00 Background Screening Requirement: Enhanced Criminal Record Check Credit Check Identity Verification Education Verification Employment Verification References What's the job? The Administrator, Retail Lending Operations maintains the documentation and securities for the retail loan portfolio and ensures it's safekeeping. You will be responsible for providing quality customer service and administrative support to branches, other Coast Capital Savings (CCS) departments and outside agencies. The role works in a high-paced, volume driven environment which includes time sensitive deadlines, large dollar transactions and attention to detail. You will work closely with Retail Credit, Credit Risk Review, Credit Control, and other related stakeholders; and will play a strong role in these partnerships. What you'll get to do: Administration duties include advancing of mortgages to law firms/customer accounts, which may include disbursing the mortgage, pay out of existing loans or external debt and providing a confirmation. Providing mortgage pay out statements which include penalty calculations based on mortgage and/or document type as well as verification of security. Other duties include but are not limited to reports, small projects, loan maintenance, assumptions, verification of legal packages from law firms, verification of loan files requested by Credit Risk Review. Discharge of mortgages and personal securities, dependent on loan account. Apply knowledge of Canadian Premier to amend/refund/cancel loan insurance products according to terms of coverage. Complete mortgage/loan renewal preparation, verification of documentation and updates to new terms. Maintain all Letters of Credit and manage all amendments/cancellations. Keep abreast of lending policy changes/procedures and in technology applicable to the position. Respond positively to changes, challenges and new opportunities. Contribute to the process by assisting others, always including branch staff and other departments. Provide professional service to all CCS members and business partners. You will be in regular contact with branch staff, partner departments, management, and outside agencies to secure and/or provide information. Respond promptly and courteously to all work-related inquiries and problems. Review all loan applications and documentation received for adherence to lending policy and security requirements, ensuring the loan portfolio asset of CCS is protected. Track all loan application packages and maintain corporate policy for the follow up and completion of documentation. Consistency in application of policy, procedure and function is a major responsibility of this position. Who are we looking for? Minimum 4 - 6 years of job-related experience. Retail Lending Operational experience will be considered an asset. High School Diploma plus some additional post-secondary courses that enhances banking, business and/or credit knowledge. You must be conversant in lending products, services, policies, and procedures. Apply administrative skills, ensuring accuracy and attention to detail while managing large volumes and meeting deadlines. Effective communicator, using tact and diplomacy, with individuals at all levels when requesting or providing information. Strong ability to follow written instructions. Proficiency with MS Office is an asset. Equity, Diversity & Inclusion at Coast Capital Don't meet every single requirement? At Coast Capital, we believe everyone has potential. We are committed to building better, brighter, more inclusive futures for everyone - including our employees. We see the potential in our employees to achieve amazing things and want to invest in your future. If you're excited about this career opportunity and your experience may not perfectly align with every qualification in this job posting, we still encourage you to apply. You may be just the right candidate for this or other opportunities at Coast Capital. At Coast Capital, we are committed to equity, diversity and inclusion. We strongly encourage applications from Indigenous Peoples, Black, and racialized persons, persons with disabilities, people of diverse sexual and gender identities and women. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences and expertise benefit of our employees, our members, and our community. We strive to provide an accessible candidate experience for our candidates with different abilities. If you require any accommodations, please contact [email protected] or call 778-391-5836. We will work with you to meet your needs. Why join Coast Capital Savings? Purpose is our North Star. We look at everything through our purpose. It informs the advice we provide our members, the experiences and products we create, and the programs we build to support our employees and communities. Committed to inclusion and engagement. We have an ongoing focus on equity, diversity, and inclusion and routinely track how we're doing, and what we need to do to keep improving. We foster a culture where everyone can feel safe to be who they really are and thrive. A career that grows with you. We believe in developing our people and promoting from within. Many employees have spent decades, and sometimes their entire careers, with Coast Capital and have progressed from the frontlines to senior leadership. Work where you're most effective. In 2020 the world changed, and that includes how we work. In response to COVID-19 we launched myWork, which gives employees flexibility in where they work based on the nature of their role. Benefits that flex to the needs of you and your family. We offer comprehensive, customizable benefits for you and your family, so you can choose what fits best for you and your lifestyle. Retirement options. We also take care of our employees once they retire. That's why we offer the choice of a defined contribution or defined benefit pension plan or RSP's. Mortgage and auto financing benefits. Employees save thousands on their mortgages and auto loans with best-in-category benefits. Real Recognition. We recognize excellence throughout the year, through an online community that lets employees give kudos and thanks throughout the year. We're human, which means we like to have fun with events, celebrations, and recognition throughout the year. An award winning culture. We're a Platinum member of Canada's Best Managed Companies and are regularly recognized by Canada's Most Admired Corporate Cultures and the BC Top Employers Awards. We reinvest 10% back into the community. When we do well, our communities do well. That's why since 2000 we've invested over $90 million into our member's communities. Double your impact. Through our employee volunteer program, Coast Capital donates $10 for every hour you volunteer to a Canadian charity or non-profit of your choice. D&I at Coast At Coast Capital, we value diversity, equity and inclusion. We're not all the same and we like it that way. We don't just accept differences - we celebrate, support, and we thrive on them for the benefit of our employees, our members, and our community. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills.
Office Administrator
WSP Canada, Yellowknife, NT
WSP is committed to creating workspaces for our employees to thrive. We are currently searching for an energetic Office Administrator who will be integral to creating a great first impression for our staff and visitors. This is a temporary 6-month position for our Yellowknife office.As an Office Administrator, you will value the importance of maintaining an organized, efficient office environment on behalf of your colleagues. You will be a stand-out brand ambassador for WSP, ensuring a welcoming environment for staff, vendors and visitors alike.This is an opportunity for an Administrative Specialist who is keen to develop a career in Office Administration, working in a fast-paced, demanding environment where your efforts will contribute to the success of one of Canada's leading Engineering firms.Why WSP? We value and are committed to upholding a culture of Inclusion and Belonging A Canadian success story - we're proud to wear the red and white of this beautiful country and show the world what Canada has to offer. Enhance the world around you - from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada. Outstanding career opportunities - we're growing and pushing ourselves every day to be greater than yesterday - we're open to your ideas and trying new things. A phenomenal collaborative culture and a workforce filled with genuinely good people who are doing humbly important work. Come find out for yourself what it's like to be a part of our journey.We offer attractive pay, a great corporate culture and a clear vision for the future.#WeAreWSPKey responsibilities (but not limited to): Welcome and direct clients and visitors in a cordial and professional manner. Answer phone calls through the MS Teams Platform and respond to maintenance, security requests . Maintain, reserve and help clean clients' conference rooms, supporting client catering requests. Monitoring logbook, issuance of visitor badges and office supplies also inclusive of providing workstations, staff lockers, and directions to parking of personal and company vehicles. Distribution of security cards to staff ensuring that the cardholder's agreement is completed and signed. This includes arrival and departures of employees. Support Facility team with service request management of all offices. Maintain a clean, tidy, safe and functional reception area. Manage distribution and collection of mail and packages, as well as invoices and cheques. Maintain floor plans for employees. Use of Flowscape in certain offices. Provide general administrative support, as time permits or as requested by the Regional Facility Manager. Coffee station management. Support the user experience of visitors, that is; WiFi, monitors, connections. Management of office supplies, including ordering and distribution. Enter the service register of walk-in complaints. Other assigned tasks;Key experiences, skills, and qualifications*: More than 1 year of experience in reception/or standard. Excellent communication and interpersonal skills, and a professional way of making calls. Ability to be proactive and provide courteous and prompt service to our clients. Able to handle sensitive and confidential information. Be flexible and able to multitask in a team environment. Have an intermediate working knowledge of Microsoft Word, Excel, PowerPoint, and Outlook. The ability to speak French would be an asset.Key Personal Attributes*: Is organized, accessible and can recognize priorities. Lives the vision and values of the company. Presents the professional image. Require minimal supervision, adopts the \"Best for WSP\" approach in day-to-day activities.#LI-Onsite WSP is one of the world's leading professional services firms. Our purpose is to future proof our cities and environments. We have over 65,000 team members across the globe. In Canada, our 12,000+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future. At WSP: We value our people and our reputation We are locally dedicated with international scale We are future focused and challenge the status quo We foster collaboration in everything we do We have an empowering culture and hold ourselves accountable Please Note:Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations. Offers of employment for safety-sensitive positions involving fieldwork are contingent upon candidates being able to perform key physical tasks of the job as described in the job posting and interview. This may include the ability to work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits). WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. WSP is committed to the principles of employment equity. Only the candidates selected will be contacted. WSP does not accept unsolicited resumes from agencies. For more information please READ THE FULL POLICY.
Office Administrator
WSP Canada, Sudbury, ON
WSP is committed to creating workspaces for our employees to thrive. We are currently searching for an energetic Office Administrator who will be integral to creating a great first impression for our staff and visitors for our Sudbury office.As an Office Administrator, you will value the importance of maintaining an organized, efficient office environment on behalf of your colleagues. You will be a stand-out brand ambassador for WSP, ensuring a welcoming environment for staff, vendors and visitors alike.This is an opportunity for an Administrative Specialist who is keen to develop a career in Office Administration, working in a fast-paced, demanding environment where your efforts will contribute to the success of one of Canada's leading Engineering firms.Why WSP? We value and are committed to upholding a culture of Inclusion and Belonging A Canadian success story - we're proud to wear the red and white of this beautiful country and show the world what Canada has to offer. Enhance the world around you - from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada. Outstanding career opportunities - we're growing and pushing ourselves every day to be greater than yesterday - we're open to your ideas and trying new things. A phenomenal collaborative culture and a workforce filled with genuinely good people who are doing humbly important work. Come find out for yourself what it's like to be a part of our journey.We offer attractive pay, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.#WeAreWSPKey responsibilities (but not limited to): Welcome and direct clients and visitors in a cordial and professional manner. Answer phone calls through the MS Teams Platform and respond to maintenance, security requests . Maintain, reserve and help clean clients' conference rooms, supporting client catering requests. Monitoring logbook, issuance of visitor badges and office supplies also inclusive of providing workstations, staff lockers, and directions to parking of personal and company vehicles. Distribution of security cards to staff ensuring that the cardholder's agreement is completed and signed. This includes arrival and departures of employees. Support Facility team with service request management of all offices. Maintain a clean, tidy, safe and functional reception area. Manage distribution and collection of mail and packages, as well as invoices and cheques. Maintain floor plans for employees. Use of Flowscape in certain offices. Provide general administrative support, as time permits or as requested by the Regional Facility Manager. Coffee station management. Support the user experience of visitors, that is; WiFi, monitors, connections. Management of office supplies, including ordering and distribution. Enter the service register of walk-in complaints. Other assigned tasks;Key experiences, skills, and qualifications*: More than 1 year of experience in reception/or standard. Excellent communication and interpersonal skills, and a professional way of making calls. Ability to be proactive and provide courteous and prompt service to our clients. Able to handle sensitive and confidential information. Be flexible and able to multitask in a team environment. Have an intermediate working knowledge of Microsoft Word, Excel, PowerPoint, and Outlook. The ability to speak French would be an asset.Key Personal Attributes*: Is organized, accessible and can recognize priorities. Lives the vision and values of the company. Presents the professional image. Require minimal supervision, adopts the \"Best for WSP\" approach in day-to-day activities.#LI-Onsite WSP is one of the world's leading professional services firms. Our purpose is to future proof our cities and environments. We have over 65,000 team members across the globe. In Canada, our 12,000+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future. At WSP: We value our people and our reputation We are locally dedicated with international scale We are future focused and challenge the status quo We foster collaboration in everything we do We have an empowering culture and hold ourselves accountable Please Note:Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations. Offers of employment for safety-sensitive positions involving fieldwork are contingent upon candidates being able to perform key physical tasks of the job as described in the job posting and interview. This may include the ability to work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits). WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. WSP is committed to the principles of employment equity. Only the candidates selected will be contacted. WSP does not accept unsolicited resumes from agencies. For more information please READ THE FULL POLICY.
IT Technician level 3 - Junior system administrator
Fed IT, Montreal, QC
Fed IT, recruitment firm specializing in the cruitment on IT professionals. We work on two types of recruitment: temporary and permanent. All our consultants are IT experts who speak your language and evolve in your universe. We cover IT, development, decision-making, and infrastructure.We are looking for a Level 3 Computer Technician - Junior System Administrator for one of our clients in the West End of Montreal, this is a permanent position, in hybrid mode (4 days a week on-site and one-day teleworking).Our client is a Montreal-based company, of international scope, reporting to the Director of Infrastructure, so we are looking for a versatile person both on level 2-3 support and wishing to intervene on missions with the systems administration team.Your missions are as follows; * Provide level 2-3 technical support to internal users. * Diagnose and resolve hardware and software problems. * Configure, install, and maintain computer systems and peripherals * Manage and track incidents and requests in the ticketing system. * Participate in projects to improve and deploy new technologies. * Collaborate with internal teams to resolve complex issues. * Significant contribution to cybersecurity (verification of logs and other improvement actions) * Other related duties.* Important; Diploma of College Studies (DEC) in Computer Science; * A minimum of 4 years of experience in IT including 4 years of experience as a level 2-3 IT technician; * In-depth knowledge of Windows operating systems; * Excellent problem-solving and troubleshooting skills; * Compétences en réseautique (TCP/IP, DHCP, DNS, VLAN, VPN, etc.); * Knowledge of server administration (Windows Server, SQL Server, Linux); * Experience with virtualization (VMware); * Experience in managing the Fortinet Suite; * Comfortable with managing Office 365, Exchange 365, and AWS products; Position to be filled in a family business that cares about the team spirit and well-being of its employees by offering stability, an opportunity for development, and a range of benefits (Comprehensive insurance, vacation, and compensatory leave, corporate events, flexible hours, employee assistance program, Group RRSP, bonus, on-site parking). You can contact me by email at Find all our offers at www.fedit.ca The masculine is used to lighten the text, without prejudice to the feminine form. Only successful applicants will be contacted.
Senior Facilities Administrator
WSP Canada, Calgary, AB
WSP is committed to creating workspaces for our employees to thrive. We are currently searching for an energetic Senior Facilities Administrator who will be integral to creating a great first impression for our staff and visitors.As a Senior Facilities Administrator you will have the leadership to manage and guide your team. You will value the importance of maintaining an organized, efficient office environment on behalf of your colleagues. You will be a stand-out brand ambassador for WSP, ensuring a welcoming environment for staff, vendors and visitors alike.Your administrative abilities will be demonstrable through your high proficiency in using Excel to accurately capture sensitive data and help to develop user-friendly information databases for a number of key uses.This is an opportunity for an Administrative Specialist who is keen to develop a career in Office Administration, working in a fast-paced, demanding environment where your efforts will contribute to the success of one of Canada's leading Engineering firms.Why WSP? We value and are committed to upholding a culture of Inclusion and Belonging A Canadian success story - we're proud to wear the red and white of this beautiful country and show the world what Canada has to offer. Enhance the world around you - from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada. Outstanding career opportunities - we're growing and pushing ourselves every day to be greater than yesterday - we're open to your ideas and trying new things. A phenomenal collaborative culture and a workforce filled with genuinely good people who are doing humbly important work. Come find out for yourself what it's like to be a part of our journey.We offer attractive pay, a great corporate culture and a clear vision for the future.#WeAreWSPKey accountabilities (but not limited to): Oversee, coach, and provide support to Facilities Administrators and Office Administrators. Conduct performance reviews, on the job coaching, onboarding/ offboarding of team members. Applies a continuous improvement focus with a national mindset. Demonstrates creativity and innovation to problem solve and develops benchmarks that will improve results with reduced cost or improved efficiency. Assist in identifying opportunities that will continuously improve all aspects of Facilities Management operations. Enables a quality-of-service delivery focus. Establishes high standards for the delivery of Facilities Management services. Creates team capacity to develop and recommend processes that improve team efficiency. Provides input to departmental leaders for policies/procedures, policy proposals, and strategies to improve operational efficiency. Assist the Senior Regional Facilities Manager in monitoring and managing costs to meet budget. Makes independent decisions related to resources, approach, and tactical operations. Assists the successful delivery of FM Service Request platform. Work closely and as back up to Senior Facilities Coordinator to support facilities management. Provide administrative tracking for all Vendors and Landlords in your region. Liaise with the Project Implementation Manager to ensure documents are transferred at the completion of the project phase. Work with Office leaders to assist with vendor management and vendor replacement where needed. Manage online database of collected information, Facilities Database, Service Request Forms with best practices in mind. Act as Facilities coordinator delegate for liaison with building management to communicate day-to-day issues that arise, e.g., elevators down, fire drill, etc. Oversee team to maintain COI records for all vendors and submit to building for clearance. Support ad-hoc requests for assistance from the facilities management team.Key role experiences, skills, and qualifications*: Completion of a post-secondary Diploma related to Office Administration is desirable or equivalent. 5 years of equivalent experience. Be able to work 5 days a week in the office. Project planning experience is desirable. Demonstrable extensive administrative capabilities related to Excel (Pivot Tables, V-Lookup, etc.). Strong expertise in use of Microsoft Office Suite, including Word, Excel and PowerPoint. Experience with document formatting & production. Excellent customer service skills. Ability to manage people effectively. Strong communication and relationship-building skills. A demonstrated commitment to providing quality service and work. Strong organizational and time management skills with the ability to juggle multiple priorities. A proactive and enthusiastic team player. A self-starter who can work independently. Adherence to the requirements of WSP systems as set out in the company policies, manuals, procedures and guidelines. Ensure duties are performed in a professional and timely manner. Demonstrate adherence to confidentiality requirements and maintain a high level of ethical behaviour. Positive attitude and a desire to succeed in a corporate environment is essential. Your physical attendance at the office is required during weekdays.Key personal attributes*: Is organized and proactive. Approachable, dependable. Works well under pressure and juggling multiple priorities. Lives the company vision and values. Presents professional image. Manages self under pressure. Adopts \"Best for WSP\" approach in day-to-day activities. WSP is one of the world's leading professional services firms. Our purpose is to future proof our cities and environments. We have over 65,000 team members across the globe. In Canada, our 12,000+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future. At WSP: We value our people and our reputation We are locally dedicated with international scale We are future focused and challenge the status quo We foster collaboration in everything we do We have an empowering culture and hold ourselves accountable Please Note:Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations. Offers of employment for safety-sensitive positions involving fieldwork are contingent upon candidates being able to perform key physical tasks of the job as described in the job posting and interview. This may include the ability to work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits). WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. WSP is committed to the principles of employment equity. Only the candidates selected will be contacted. WSP does not accept unsolicited resumes from agencies. For more information please READ THE FULL POLICY.
Senior Administrator, Investment Operations
Coast Capital Savings, Surrey, BC
Location: Help Headquarters Job Type: Full-time for 18-months myWork Options: Hybrid Starting Salary Range: $49,000.00-$56,000.00 Background Screening Requirement: Enhanced Criminal Record Check Credit Check Identity Verification Education Verification Employment Verification References What's the Job? You will be responsible for administrative duties of the Investment Operations Department and provide transaction posting support to the team. All duties are to be handled promptly and require accuracy, efficiency, and diplomacy. The Senior Administrator Investment Operations must continually project a professional corporate image, actively applying the Core Value and Mission Statements, and contribute to a positive team environment. Investment Operations operates six days and has a hybrid model. You will be required to be flexible to work shifts and work locations as may be required. What You'll Get to Do Assists with the organization/prioritization of administrative activities ensuring that the day-to-day transactional duties and objectives are met. Responsible for the accurate and efficient maintenance of all Investment Operations paperwork. Files must be maintained in accordance with regulations imposed by MFDA and CRA with risk of penalty for non-compliance. This includes management of the physical file as well as maintenance of the File Management System (Access data base) designed to assist in the creation of new and/or amended files and closed files. Co-ordination of daily mailbag duties including sorting and team distribution. Oversees all incoming/outgoing mail and courier deliveries. Sort and stamp all incoming paperwork. Scan/upload/index all documents for the teams working offsite. Provide support as needed for the Investment Operations team for document processing and printing requests. Process and investigate all return mail including tax receipts and office cheques. Escalate any anomalies to Supervisor. Responsible for the co-ordination of off-site storage for Investment Administration. This includes preparation of boxes and arranging for pick up; management of the information system to track box numbers/contents and destruction dates; and co-ordinates the recall/return of boxes and/or documents. Responsible for maintenance of fax machine, photocopier, and printers. This includes ensuring the machines are in good working order, stocking machines with paper and replacing toner and making service checks/calls when required. Responsible for processing centralized reports for the enterprise. This includes but is not limited to Rejected and Exception reports. The cause of the exception is to be determined and corrective action to be taken. Provides effective posting and follow-up coverage for Investment Operations. This includes auditing the request for approval or rejection, updating CRM, posting the transaction on the banking system, cheque preparation and completion of paperwork. Audit RSP and TFSA applications prior to uploading to the electronic filing system. Ensure the applications are in the right format and complete to protect CCS from liability during estates disputes. Responsible for processing renewals of all registered GICs. Ensure that all confirmations/cheques are sorted and mailed out in a timely manner. Responsible for the effective communication with CCS branch network and external vendors in the daily course of resolving issues of missing documents, supplies, repair of department equipment. Keep abreast of changes in policies and procedures affecting the successful operation for the Investment Administration area. Who we are looking for? One-year of Job-Related Experience. High School Diploma/Grade 12. Working knowledge of Excel, Word, and Outlook. Team player who can work under pressure. Proficient ability to deal with shifting priorities, multi-tasking, problem solving and the ability to initiate action and use logical process. Self-starter, good judgement, ability to work independently, flexible, and vision to see the long-term implications of short-term decisions are necessary attributes. Good communication skills. Organized and attention to detail. Equity, Diversity & Inclusion at Coast Capital Don't meet every single requirement? At Coast Capital, we believe everyone has potential. We are committed to building better, brighter, more inclusive futures for everyone - including our employees. We see the potential in our employees to achieve amazing things and want to invest in your future. If you're excited about this career opportunity and your experience may not perfectly align with every qualification in this job posting, we still encourage you to apply. You may be just the right candidate for this or other opportunities at Coast Capital. At Coast Capital, we are committed to equity, diversity and inclusion. We strongly encourage applications from Indigenous Peoples, Black, and racialized persons, persons with disabilities, people of diverse sexual and gender identities and women. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences and expertise benefit of our employees, our members, and our community. We strive to provide an accessible candidate experience for our candidates with different abilities. If you require any accommodations, please contact [email protected] or call 778-391-5836. We will work with you to meet your needs. Why join Coast Capital Savings? Purpose is our North Star. We look at everything through our purpose. It informs the advice we provide our members, the experiences and products we create, and the programs we build to support our employees and communities. Committed to inclusion and engagement. We have an ongoing focus on equity, diversity, and inclusion and routinely track how we're doing, and what we need to do to keep improving. We foster a culture where everyone can feel safe to be who they really are and thrive. A career that grows with you. We believe in developing our people and promoting from within. Many employees have spent decades, and sometimes their entire careers, with Coast Capital and have progressed from the frontlines to senior leadership. Work where you're most effective. In 2020 the world changed, and that includes how we work. In response to COVID-19 we launched myWork, which gives employees flexibility in where they work based on the nature of their role. Benefits that flex to the needs of you and your family. We offer comprehensive, customizable benefits for you and your family, so you can choose what fits best for you and your lifestyle. Retirement options. We also take care of our employees once they retire. That's why we offer the choice of a defined contribution or defined benefit pension plan or RSP's. Mortgage and auto financing benefits. Employees save thousands on their mortgages and auto loans with best-in-category benefits. Real Recognition. We recognize excellence throughout the year, through an online community that lets employees give kudos and thanks throughout the year. We're human, which means we like to have fun with events, celebrations, and recognition throughout the year. An award winning culture. We're a Platinum member of Canada's Best Managed Companies and are regularly recognized by Canada's Most Admired Corporate Cultures and the BC Top Employers Awards. We reinvest 10% back into the community. When we do well, our communities do well. That's why since 2000 we've invested over $90 million into our member's communities. Double your impact. Through our employee volunteer program, Coast Capital donates $10 for every hour you volunteer to a Canadian charity or non-profit of your choice. D&I at Coast At Coast Capital, we value diversity, equity and inclusion. We're not all the same and we like it that way. We don't just accept differences - we celebrate, support, and we thrive on them for the benefit of our employees, our members, and our community. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills.
Senior Administrator, Investment Operations
Coast Capital Savings, Surrey, BC
Location: Help Headquarters Job Type: Casual role till March 2025. myWork Options: Hybrid Starting Salary Range: $49,000.00-$56,000.00 Background Screening Requirement: Enhanced Criminal Record Check Credit Check Identity Verification Education Verification Employment Verification References What's the Job? You will be responsible for administrative duties of the Investment Operations Department and provide transaction posting support to the team. All duties are to be handled promptly and require accuracy, efficiency, and diplomacy. The Senior Administrator Investment Operations must continually project a professional corporate image, actively applying the Core Value and Mission Statements, and contribute to a positive team environment. Investment Operations operates six days and has a hybrid model. You will be required to be flexible to work shifts and work locations as may be required. What You'll Get to Do Assists with the organization/prioritization of administrative activities ensuring that the day-to-day transactional duties and objectives are met. Responsible for the accurate and efficient maintenance of all Investment Operations paperwork. Files must be maintained in accordance with regulations imposed by MFDA and CRA with risk of penalty for non-compliance. This includes management of the physical file as well as maintenance of the File Management System (Access data base) designed to assist in the creation of new and/or amended files and closed files. Co-ordination of daily mailbag duties including sorting and team distribution. Oversees all incoming/outgoing mail and courier deliveries. Sort and stamp all incoming paperwork. Scan/upload/index all documents for the teams working offsite. Provide support as needed for the Investment Operations team for document processing and printing requests. Process and investigate all return mail including tax receipts and office cheques. Escalate any anomalies to Supervisor. Responsible for the co-ordination of off-site storage for Investment Administration. This includes preparation of boxes and arranging for pick up; management of the information system to track box numbers/contents and destruction dates; and co-ordinates the recall/return of boxes and/or documents. Responsible for maintenance of fax machine, photocopier, and printers. This includes ensuring the machines are in good working order, stocking machines with paper and replacing toner and making service checks/calls when required. Responsible for processing centralized reports for the enterprise. This includes but is not limited to Rejected and Exception reports. The cause of the exception is to be determined and corrective action to be taken. Provides effective posting and follow-up coverage for Investment Operations. This includes auditing the request for approval or rejection, updating CRM, posting the transaction on the banking system, cheque preparation and completion of paperwork. Audit RSP and TFSA applications prior to uploading to the electronic filing system. Ensure the applications are in the right format and complete to protect CCS from liability during estates disputes. Responsible for processing renewals of all registered GICs. Ensure that all confirmations/cheques are sorted and mailed out in a timely manner. Responsible for the effective communication with CCS branch network and external vendors in the daily course of resolving issues of missing documents, supplies, repair of department equipment. Keep abreast of changes in policies and procedures affecting the successful operation for the Investment Administration area. Who we are looking for? One-year of Job-Related Experience. High School Diploma/Grade 12. Working knowledge of Excel, Word, and Outlook. Team player who can work under pressure. Proficient ability to deal with shifting priorities, multi-tasking, problem solving and the ability to initiate action and use logical process. Self-starter, good judgement, ability to work independently, flexible, and vision to see the long-term implications of short-term decisions are necessary attributes. Good communication skills. Organized and attention to detail. Equity, Diversity & Inclusion at Coast Capital Don't meet every single requirement? At Coast Capital, we believe everyone has potential. We are committed to building better, brighter, more inclusive futures for everyone - including our employees. We see the potential in our employees to achieve amazing things and want to invest in your future. If you're excited about this career opportunity and your experience may not perfectly align with every qualification in this job posting, we still encourage you to apply. You may be just the right candidate for this or other opportunities at Coast Capital. At Coast Capital, we are committed to equity, diversity and inclusion. We strongly encourage applications from Indigenous Peoples, Black, and racialized persons, persons with disabilities, people of diverse sexual and gender identities and women. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences and expertise benefit of our employees, our members, and our community. We strive to provide an accessible candidate experience for our candidates with different abilities. If you require any accommodations, please contact [email protected] or call 778-391-5836. We will work with you to meet your needs. Why join Coast Capital Savings? Purpose is our North Star. We look at everything through our purpose. It informs the advice we provide our members, the experiences and products we create, and the programs we build to support our employees and communities. Committed to inclusion and engagement. We have an ongoing focus on equity, diversity, and inclusion and routinely track how we're doing, and what we need to do to keep improving. We foster a culture where everyone can feel safe to be who they really are and thrive. A career that grows with you. We believe in developing our people and promoting from within. Many employees have spent decades, and sometimes their entire careers, with Coast Capital and have progressed from the frontlines to senior leadership. Work where you're most effective. In 2020 the world changed, and that includes how we work. In response to COVID-19 we launched myWork, which gives employees flexibility in where they work based on the nature of their role. Benefits that flex to the needs of you and your family. We offer comprehensive, customizable benefits for you and your family, so you can choose what fits best for you and your lifestyle. Retirement options. We also take care of our employees once they retire. That's why we offer the choice of a defined contribution or defined benefit pension plan or RSP's. Mortgage and auto financing benefits. Employees save thousands on their mortgages and auto loans with best-in-category benefits. Real Recognition. We recognize excellence throughout the year, through an online community that lets employees give kudos and thanks throughout the year. We're human, which means we like to have fun with events, celebrations, and recognition throughout the year. An award winning culture. We're a Platinum member of Canada's Best Managed Companies and are regularly recognized by Canada's Most Admired Corporate Cultures and the BC Top Employers Awards. We reinvest 10% back into the community. When we do well, our communities do well. That's why since 2000 we've invested over $90 million into our member's communities. Double your impact. Through our employee volunteer program, Coast Capital donates $10 for every hour you volunteer to a Canadian charity or non-profit of your choice. D&I at Coast At Coast Capital, we value diversity, equity and inclusion. We're not all the same and we like it that way. We don't just accept differences - we celebrate, support, and we thrive on them for the benefit of our employees, our members, and our community. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills.
Accounting Administrator
Paladin Security, Burnaby, BC
OverviewAs one of Canada's Best Managed Companies, boasting Canada's 10 Most Admired Corporate Cultures, Paladin is Canada's leading security company, with services and superior expertise that span all types of protection. Our outstanding people, ongoing training, state-of-the-art technology, advanced monitoring stations and passion for customer service excellence enable us to provide the most responsive and effective customer service in the industry.Paladin was established in 1976 to provide basic Security Officer services. From modest beginnings with four employees and one contract, Paladin has grown into one of the largest security companies in Canada with offices from coast to coast.TOP REASONS TO JOIN THE PALADIN SECURITY TEAM•Leading comprehensive benefits program•Promotion from within•Awarded company culture•Flexible work/life balance Job Skills / RequirementsWe are looking for a driven individual to join our finance team and be a key member of our Finance department. The successful candidate will have a proven track record of managing multiple tasks in a busy work environment, proficiency working with ERP software and a willingness to learn. We are looking for someone with a positive can-do attitude who takes pride in their work and is looking to grow their career with one of Canada's best managed companies.RESPONSIBILITIES •Assists with Billing such as invoice generation and backup document preparation.•Assists with Accounts Payable duties, review and process vendor invoices, ensuring accuracy and compliance with company policies and procedures.•Responsible for clients' accounts receivable, providing account reconciliations and follow up on delinquent accounts.•Analytic functions such as utilization and margin analysis•Communicate with operations team and customers for billing inquiries.•Reconcile billing data with contracts, purchase orders, and other relevant documents to ensure consistency.•Maintain accurate documentation/ record keeping to support contractual and audit requirements•Provide timely contract follow up with branches.•Update and maintain customer information maintenance in accounting system.•Assist as backup for cash administration and credit card payments.•Other accounting duties and projects as assigned. Additional Information / BenefitsQUALIFICATIONS•Minimum 1 year of experience in Billing, Accounts Receivable & Accounts Payable environment•Contract Administration experience a plus•Demonstrate excellent communication skills, both written and oral•Experience in a high-volume collection's environment•Ability to problem solve, multitask, work effectively under pressure and meet deadlines.•Proficient with Excel, Word, and MS Outlook•Basic accounting knowledge•Eager to learn and ability to apply newly acquired skills for immediate results.•Strong attention to detail, organization, and multi-tasking skills•Ability to effectively work in a team environment.Salary Range: $42,000 - $47,000 with discretionary bonus APPLICATION DETAILS: Application Deadline:How to Apply: Applicants must apply through the Paladin Security website at www.paladinsecurity.com/careers before the application deadline. We thank all applicants for their interest, but only shortlisted candidates will be contacted for interviews.Paladin Security has a diverse workforce. We believe in and are committed to a workplace culture of respect, inclusion, and diversity. Paladin Security is committed to providing accommodations for people with disabilities through the interview process and while employed. If you require an accommodation during the interview process, please let us know and we will work with you to meet your needs.We thank all applicants for their interest; however, only those applicants that are short listed will be contacted for an interview.This job reports to the Billing Manager This is a Full-Time position Number of Openings for this position: 1
Senior Facilities Administrator
WSP Canada, Vancouver, BC
WSP is committed to creating workspaces for our employees to thrive. We are currently searching for an energetic Senior Facilities Administrator who will be integral to creating a great first impression for our staff and visitors.As a Senior Facilities Administrator you will have the leadership to manage and guide your team. You will value the importance of maintaining an organized, efficient office environment on behalf of your colleagues. You will be a stand-out brand ambassador for WSP, ensuring a welcoming environment for staff, vendors and visitors alike.Your administrative abilities will be demonstrable through your high proficiency in using Excel to accurately capture sensitive data and help to develop user-friendly information databases for a number of key uses.This is an opportunity for an Administrative Specialist who is keen to develop a career in Office Administration, working in a fast-paced, demanding environment where your efforts will contribute to the success of one of Canada's leading Engineering firms.Why WSP? We value and are committed to upholding a culture of Inclusion and Belonging A Canadian success story - we're proud to wear the red and white of this beautiful country and show the world what Canada has to offer. Enhance the world around you - from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada. Outstanding career opportunities - we're growing and pushing ourselves every day to be greater than yesterday - we're open to your ideas and trying new things. A phenomenal collaborative culture and a workforce filled with genuinely good people who are doing humbly important work. Come find out for yourself what it's like to be a part of our journey.We offer attractive pay, a great corporate culture and a clear vision for the future.#WeAreWSPKey accountabilities (but not limited to): Oversee, coach, and provide support to Facilities Administrators and Office Administrators. Conduct performance reviews, on the job coaching, onboarding/ offboarding of team members. Applies a continuous improvement focus with a national mindset. Demonstrates creativity and innovation to problem solve and develops benchmarks that will improve results with reduced cost or improved efficiency. Assist in identifying opportunities that will continuously improve all aspects of Facilities Management operations. Enables a quality-of-service delivery focus. Establishes high standards for the delivery of Facilities Management services. Creates team capacity to develop and recommend processes that improve team efficiency. Provides input to departmental leaders for policies/procedures, policy proposals, and strategies to improve operational efficiency. Assist the Senior Regional Facilities Manager in monitoring and managing costs to meet budget. Makes independent decisions related to resources, approach, and tactical operations. Assists the successful delivery of FM Service Request platform. Work closely and as back up to Senior Facilities Coordinator to support facilities management. Provide administrative tracking for all Vendors and Landlords in your region. Liaise with the Project Implementation Manager to ensure documents are transferred at the completion of the project phase. Work with Office leaders to assist with vendor management and vendor replacement where needed. Manage online database of collected information, Facilities Database, Service Request Forms with best practices in mind. Act as Facilities coordinator delegate for liaison with building management to communicate day-to-day issues that arise, e.g., elevators down, fire drill, etc. Oversee team to maintain COI records for all vendors and submit to building for clearance. Support ad-hoc requests for assistance from the facilities management team.Key role experiences, skills, and qualifications*: Completion of a post-secondary Diploma related to Office Administration is desirable or equivalent. 5 years of equivalent experience. Be able to work 5 days a week in the office. Project planning experience is desirable. Demonstrable extensive administrative capabilities related to Excel (Pivot Tables, V-Lookup, etc.). Strong expertise in use of Microsoft Office Suite, including Word, Excel and PowerPoint. Experience with document formatting & production. Excellent customer service skills. Ability to manage people effectively. Strong communication and relationship-building skills. A demonstrated commitment to providing quality service and work. Strong organizational and time management skills with the ability to juggle multiple priorities. A proactive and enthusiastic team player. A self-starter who can work independently. Adherence to the requirements of WSP systems as set out in the company policies, manuals, procedures and guidelines. Ensure duties are performed in a professional and timely manner. Demonstrate adherence to confidentiality requirements and maintain a high level of ethical behaviour. Positive attitude and a desire to succeed in a corporate environment is essential. Your physical attendance at the office is required during weekdays.CompensationExpected Salary (all locations): $53,900 - $91,700WSP Canada is providing the compensation range that the company in good faith believes it will pay for this position based on the successful applicant's education, experience, knowledge, skills, abilities in addition to the specific geographic location.Key personal attributes*: Is organized and proactive. Approachable, dependable. Works well under pressure and juggling multiple priorities. Lives the company vision and values. Presents professional image. Manages self under pressure. Adopts \"Best for WSP\" approach in day-to-day activities. WSP is one of the world's leading professional services firms. Our purpose is to future proof our cities and environments. We have over 65,000 team members across the globe. In Canada, our 12,000+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future. At WSP: We value our people and our reputation We are locally dedicated with international scale We are future focused and challenge the status quo We foster collaboration in everything we do We have an empowering culture and hold ourselves accountable Please Note:Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations. Offers of employment for safety-sensitive positions involving fieldwork are contingent upon candidates being able to perform key physical tasks of the job as described in the job posting and interview. This may include the ability to work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits). WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. WSP is committed to the principles of employment equity. Only the candidates selected will be contacted. WSP does not accept unsolicited resumes from agencies. For more information please READ THE FULL POLICY.
Store Administrator | Penticton
Hudson's Bay Company, Vancouver, BC
What This Position is All About The Store Administrator is accountable to the Store Manager for the efficient and effective administration of the Cash Office, General office and sharing the responsibility of all Human Resources programs and supporting the store team with all HR corresponding aspects of the business. Who You Are: Sees ahead clearly, is knowledgeable and has a capability for a big picture perspective. Is future oriented, and can share engaging visions or beliefs. Has a good sense of timing, is a good listener, and can get cooperation with little disruption. Constantly looking for opportunity to improve the way things are done. You Also Have: Strong time management skills, ability to multi-task and work in a fast paced environment Computer literate As The Store Administrator, You Will: Ensures the customer is the driving force behind all decisions and activities Promotes the company's HBC credit and loyalty programs and achieves targets The efficient and effective administration of all cash and operations office functions, health and safety, report reconciliation and filing, in accordance with corporate guidelines Shares the responsibility of Human Resources Administration, HR CHRIS Administration, payroll, associate benefits, compensation, time and attendance, recruitment, attendance management, training and development, filing in compliance with corporate policy Maintains a high level of confidentiality Consistently possess the most current knowledge on all company programs and policies How Often You May Travel: NA Your Life and Career at HBC: Be part of a world-class team; work with an adventurous spirit; think and act like an owner- operator! Exposure to rewarding career advancement opportunities, from retail to supply chain, to digital or corporate. A culture that promotes a healthy, fulfilling work/life balance Benefits package for all eligible full-time employees (including medical, vision and dental). An amazing employee discount. Pay: $17.00 - Starting wage may vary based on local Collective Bargaining Agreement where applicable. Thank you for your interest with HBC. We look forward to reviewing your application. HBC provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, HBC complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. HBC welcomes all applicants for this position. Should you be individually selected to participate in an assessment or selection process, accommodations are available upon request in relation to the materials or processes to be used.
Change Management Administrator, OCM
Magna International, Aurora, ON
About us We see a future where everyone can live and move without limitations. That’s why we are developing technologies, systems and concepts that make vehicles safer and cleaner, while serving our communities, the planet and, above all, people. Forward. For all. Group Summary Magna is more than one of the world’s largest suppliers in the automotive space. We are a mobility technology company built to innovate, with a global, entrepreneurial-minded team. With 65+ years of expertise, our ecosystem of interconnected products combined with our complete vehicle expertise uniquely positions us to advance mobility in an expanded transportation landscape. About the Role The Change Management Administrator will play an important role in supporting OCM-related activities to meet objectives. The incumbent will support OCM services including planning, executing, and reporting. Your Responsibilities • Understand the change management process and tools to support a plan for adoption of the changes required by a project or initiative. • Provide input and support for various change management activities. • Support in OCM reporting as it relates to project milestones, resource planning and time tracking • Support the design, development, delivery, and coordination of communications. • Gather and consolidate distribution lists from various sources. • Provide support and input to areas within Global IT to advance understanding by the business and customers of available products and services. • Responsible to maintain intranet presence, including the creation and updates of sites, pages, and apps. • Provide support and input to various campaigns and events. • Work with related departments such as Corporate Communications and Marketing to achieve results. • Provide input and support the design and delivery of training initiatives, including activities related to our Learning Management System and content development platforms. • Support OCM team efforts, including collaboration and organization with other OCM professionals and support resources Who we are looking for • Diploma or Degree(s) in from an accredited institution or equivalent experience preferred. • Communications experience in a technology environment an asset • Experience and knowledge of communication or change management principles, methodologies and tools • Proficient with Microsoft office, SharePoint Online, Microsoft Forms and other collaboration and communication tools • Ability to work on tight deadlines • Experience and knowledge of communication, training, graphic design, or change management principles and tools Your preferred qualifications • A basic understanding of how people go through a change and the change process • Organized with a strong ability to multitask and prioritize work • Must be a team player and able to work collaboratively with others What we offer At Magna, you can expect an engaging and dynamic environment where you can help to develop industry-leading automotive technologies. We invest in our employees, providing them with the support and resources they need to succeed. As a member of our global team, you can expect exciting, varied responsibilities as well as a wide range of development prospects. Because we believe that your career path should be as unique as you are. Site Benefits Information regarding our benefits will be provided during the recruitment process. Awareness. Unity. Empowerment. At Magna, we believe that a diverse workforce is critical to our success. That’s why we are proud to be an equal opportunity employer. We hire on the basis of experience and qualifications, and in consideration of job requirements, regardless of, in particular, color, ancestry, religion, gender, origin, sexual orientation, age, citizenship, marital status, disability or gender identity. Magna takes the privacy of your personal information seriously. We discourage you from sending applications via email to comply with GDPR requirements and your local Data Privacy Law.
Billing Administrator
WSP Canada, Toronto, ON
The Opportunity: WSP is currently seeking an Student - Billing Coordinator to join our Environmental Operations Team. The Student Billing Coordinator is responsible for preparing invoices for clients, reviewing inventory and responding to inquiries from Project Managers. Are you a motivated professional willing to challenge the status quo? This is an amazing opportunity with substantial room for growth in a prosperous, reputable firm. Why choose WSP? • We value and are committed to upholding a culture of inclusion and belonging • Our Flexible Work Policy - we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. We will support you on and off the job so you can be fully present in both your work and home lives. • A Canadian success story - we're proud to wear the red and white of this beautiful country and show the world what Canada has to offer. • Enhance the world around you - from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada. • Outstanding career opportunities - we're growing and pushing ourselves every day to be greater than yesterday - we're open to your ideas and trying new things. • A phenomenal collaborative culture and a workforce filled with genuinely good people who are doing humbly important work. Come find out for yourself what it's like to be a part of our journey. We offer attractive pay, flexible work options, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future. #WeAreWSP What you can expect to do here: Set-up and manage billing terms in the system for an assigned portfolio of projects and clients; Obtain additional billing details as required to ensure billing accuracy and escalate billing issues and or concerns to the Regional Billing Manager; Generate and submit invoice drafts and supporting back-up to Reviewers/Approvers and make revisions as required; Prepare and send final invoice packages to Clients within deadlines while maintaining a high level of accuracy; Work closely with other areas of the business (including but not limited to Accounts Payable, Accounts Receivable, Project Managers and Project Accountants) as required to promptly address issues and concerns; Assess and recommend billing process improvements to the Regional Billing Manager to reduce the amount of time to process and deliver final invoice to Clients; Additional duties include reconciliation of billing, data entry, filing, and obtaining/organizing supporting documentation including preparation of reports and spreadsheets as needed; Additional tasks as required. What you'll bring to WSP... Student in a Post-Secondary degree in Finance or Accounting field; Highly driven, committed, organized and flexible with proven ability to prioritize tasks and meet challenging deadlines in a fast-paced environment; Self-motivated and analytical with a strong attention to detail with proven organization and problem-solving skills; Capacity to demonstrate tact and diplomacy when dealing with internal and external clients; Intermediate skills with MS Office including Word, Excel and Outlook. WSP is one of the world's leading professional services firms. Our purpose is to future proof our cities and environments. We have over 65,000 team members across the globe. In Canada, our 12,000+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future. At WSP: We value our people and our reputation We are locally dedicated with international scale We are future focused and challenge the status quo We foster collaboration in everything we do We have an empowering culture and hold ourselves accountable Please Note:Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations. Offers of employment for safety-sensitive positions involving fieldwork are contingent upon candidates being able to perform key physical tasks of the job as described in the job posting and interview. This may include the ability to work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits). WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. WSP is committed to the principles of employment equity. Only the candidates selected will be contacted. WSP does not accept unsolicited resumes from agencies. For more information please READ THE FULL POLICY.