Overview of salaries statistics of the profession "Administrative Coordinator in "

The Opportunity:WSP is seeking a Construction Field Coordinator to join our team. This role will give you the opportunity to coordinate field activities and provide planning & administrative support to the Operations team to ensure successful project delivery. This opportunity is to join the WSP team responsible for the execution and construction of the Port Hope Area Initiative (PHAI). The PHAI represents the federal government's response to the community-requested solution for the cleanup and local, long-term, safe management of historic low-level radioactive waste in the municipalities of Port Hope and Clarington.Please note we will consider candidates based in various locations throughout Canada, but this opportunity is based at the project site in Port Hope, Ontario.Why WSP? We value and are committed to upholding a culture of Inclusion and Belonging A Canadian success story - we're proud to wear the red and white of this beautiful country and show the world what Canada has to offer. Enhance the world around you - from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada. Outstanding career opportunities - we're growing and pushing ourselves every day to be greater than yesterday - we're open to your ideas and trying new things. A phenomenal collaborative culture and a workforce filled with genuinely good people who are doing humbly important work. Come find out for yourself what it's like to be a part of our journey.We offer attractive pay, flexible work options, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.#WeAreWSP A day in the life: Supporting Superintendents and Supervisors on facilitating field activities Communicating and organising activities between internal and external stakeholders. Identifying and communicating issues that arise during the construction process, proposing solutions, and ensuring timely resolution. Consolidating data from site related to Labour, Equipment and Materials (LEMS), and coordinating with Project team for purposes of reporting and billing Facilitating onsite utility locates and refreshers Gathering pictures and data to support routine project reporting Preparing and maintaining Daily Construction Reports Supporting activities on the construction site, ensuring compliance with safety standards and project specifications. Other duties as assigned by Construction Leadership or Project Management.We'd love to hear from you if you have... Degree or Diploma in construction management, civil technology, or a related field. Working knowledge of construction processes, methods, and materials. Proficient in project management software and Microsoft Office Suite. Strong interpersonal and communication skills - verbal and written. Ability to work collaboratively in a fast-paced environment. Flexibility to work in a construction field office environment as well as traditional office. Ability to work in a highly regulated nuclear environment. Must be eligible for CNL Reliability Status ( individual must have 3 full years of verifiable history in Canada, USA, UK, New Zealand and/or Australia to be eligible )#LI-ONsite WSP is one of the world's leading professional services firms. Our purpose is to future proof our cities and environments. We have over 65,000 team members across the globe. In Canada, our 12,000+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future. At WSP: We value our people and our reputation We are locally dedicated with international scale We are future focused and challenge the status quo We foster collaboration in everything we do We have an empowering culture and hold ourselves accountable Please Note:Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations. Offers of employment for safety-sensitive positions involving fieldwork are contingent upon candidates being able to perform key physical tasks of the job as described in the job posting and interview. This may include the ability to work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits). WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. WSP is committed to the principles of employment equity. Only the candidates selected will be contacted. WSP does not accept unsolicited resumes from agencies. For more information please READ THE FULL POLICY.

OverviewAt KPMG, you'll join a team of diverse and dedicated problem solvers, connected by a common cause: turning insight into opportunity for clients and communities around the world. The Learning Coordinator collaborates with key staff members and clients to implement the appropriate delivery systems for our clients. In addition, they assist in managing the effective execution of multiple projects. Effective execution means consistently completing simple and complex projects on-time and on-budget. Learning Coordinator also develops and maintains ongoing relationships with clients, project team members and external vendors. What you will do Providing administrative support on a variety of learning projects/programs Consulting and collaborating with client Subject Matter Experts (SMEs) to analyze and define learning objectives and learning requirements Meeting course development milestones, ensuring delivery of quality learning solutions that meet established learning objectives Assisting with and oversees all planning activities including scope planning, work activity definition, sequencing and duration estimating, schedule development, resource planning, risk identification, cost estimating and project plan development Managing the effective execution of projects by Managing the project's day-to-day activities Leading project meetings Following up with project team members (including track leaders in complex projects) to ensure key milestones are met Maintaining the necessary project documentation and records Proactively resolving project issues Exercising judgment in escalating issues as appropriate Managing the project budget including reviewing invoices to ensure costs are within scope and budget Submit monthly project accruals and project charges to finance Working with external service providers who may be contracted to work on projects Managing the translation of materials if applicable to the training program Develop and execute communication plans Working with the LMS team coordinate the set up of all training in the LMS Supporting all other tasks as assigned At times, business needs arise and employees are required and agree to work beyond their normal work day or work week to fulfill the accountabilities required for their job. Likewise, people need time to devote to personal matters, and our approach to flexibility provides for this. What you bring to the role Post Secondary Education in HR, Adult Education Certificate or equivalent experience 3-4 years experience in Learning and Development or similar position while working within a fast paced environment Intermediate/ Advanced technical skills in Word, Excel and PowerPoint ( will be tested on these skills) Knowledge of LMS and reporting capabilities Self-motivated and independent worker Proven success and ability to work in a deadline driven environment Ability to multi-task in a fast-paced environment Effective communicator both written and verbal Effective team player and proactive attitude Emphasizes and builds the value of service offered to the client This position requires written and oral fluency in English This position requires written and oral fluency in English. The successful candidate may be required to support or collaborate with English-speaking colleagues or stakeholders while at KPMG. The successful candidate may be required to create, interpret and/or apply policies, practices, laws and and/or regulations during the regular course of their employment. KPMG BC Region Pay Range Information In British Columbia, the expected base salary range for this position is $46,500 to $70,000 and may be eligible for bonus. The determination of an applicant's compensation within this range is based on the individual's location, skills & competencies, and unique qualifications. In addition to total compensation, KPMG also offers a comprehensive, competitive Total Rewards program. This is a remote/hybrid position. #li-remote Providing you with the support you need to be at your best For more information about KPMG in Canada's Benefits and well-being, click here . Our Values, The KPMG WayIntegrity, we do what is right | Excellence, we never stop learning and improving | Courage, we think and act boldly | Together, we respect each other and draw strength from our differences | For Better, we do what matters KPMG in Canada is a proud equal opportunities employer and we are committed to creating a respectful, inclusive and barrier-free workplace that allows all of our people to reach their full potential. A diverse workforce is key to our success and we believe in bringing your whole self to work. We welcome all qualified candidates to apply and hope you will choose KPMG in Canada as your employer of choice. For more information about Inclusion, Diversity & Equity in Recruitment, please click here . Adjustments and accommodations throughout the recruitment processAt KPMG, we strive for an inclusive recruitment process that allows all candidates to Come As You Are and Thrive with Us. We aim to provide a positive experience and are ready to offer adjustments or accommodations to help you perform at your best. Adjustments (an informal request), i.e. extra preparation time or the option for micro breaks during interviews, and accommodations (a formal request), i.e. accessible communication supports or technology aids are tailored to individual needs and role requirements. To begin a confidential conversation about adjustments or accommodations at any point throughout the recruitment process, we encourage you to contact KPMG's Employee Relations Service team for support by emailing [email protected] or by calling 1-888-466-4778, Option 3. For information about accessible employment at KPMG, please visit our accessibility page .

Our valued public sector client is seeking a Intermediate Project coordinator to provide administrative support for an alternative payment solution for a large benefits program.The Project coordinator will assist the PM with tracking meeting minutes, setting up agendas and key takeaways, and coordinating meetings between key stake holders.Must Haves:Valid Post secondary education (degree or diploma)Experience tracking, documenting and presenting meeting minutes2-4 years experience assisting PM with development of project artifacts Nice to Haves:Worked within an Agile/Hybrid EnvironmentTasks Include:Assist project management and data processing professionals, technical users and end users in project coordination and synchronization tasks;Provide administrative and technical support of a clerical nature as required to a project team;Assist in performing such tasks as maintaining project documentation and application/system libraries;Act as the first or single point of contact in a "hot-line" situation by accepting incoming calls, logging calls, attempting to resolve simple problems and following established procedures for more difficult problems;Track project change requests;Maintain and update relevant project information in manual electronic files; project information might include such things as project activity schedule, status reports, correspondence;Use computer tools, aids, system control languages on PCs, minis, or mainframes to perform work;Communicate with project management and data processing professionals, technical users and end users on administrative matters related to the project. Apply

OverviewAt KPMG, you'll join a team of diverse and dedicated problem solvers, connected by a common cause: turning insight into opportunity for clients and communities around the world. The opportunity The Client Administration function is a vital part of the firm's Business Enablement Services and is focused on achieving client service excellence by delivering timely, high quality products, and encouraging an environment that increases both the staff and client experience. KPMG is looking for an Administrative Assistant who can provide support on a range of activities to ensure a high-quality product. **The role of Partner Administrative Assistant is deemed to be an essential service and is required to be performed in office. What you will do• Provide administrative support to partners, senior managers, managers and client service teams. • Adhere to risk management and branding in compliance with National guidelines ensuring accuracy and completeness. • Coordinate, prepare, edit and/or proofread documents such as correspondence, presentations, and reports using various software. • Proactive and independent management of partners' calendar and contact database in order to maximize best use of the partners' time. • Coordinate travel arrangements • Coordinate meetings, conference calls, video conferences, live meetings, and organize required materials. • Assist in the proposal process as required, working with the proposal team and proposal coordinator. • Assist in the preparation and submission of time and expense reports for the partner(s) supported. • Receptionist duties as assigned • Other duties as assigned by the Partner and not limited to the above. At times, business needs arise and employees are required and agree to work beyond their normal work day or work week to fulfill the accountabilities required for their job. Likewise, people need time to devote to personal matters, and our approach to flexibility provides for this. What you bring to the role Advanced skills with MS Office and Adobe products. In particular, Outlook, Excel, PowerPoint and Acrobat. Proficiency to quickly learn proprietary software. Excellent communication skills. Strong project management skills. Good judgment and analytical skills with a focus on attention to detail. Capable of working independently and take ownership of tasks. Ability to quickly and smoothly adapt to changing client demands. Minimum 5 years administration experience. College diploma or an equivalent combination of education and experience with an administrative assistant skill set. Keys to your success:KPMG individuals Deliver Impact | Seek Growth | Inspire Trust and understand that a diverse workforce enables us to deepen relationships and strengthen our business. Providing you with the support you need to be at your best For more information about KPMG in Canada's Benefits and well-being, click here . Our Values, The KPMG WayIntegrity, we do what is right | Excellence, we never stop learning and improving | Courage, we think and act boldly | Together, we respect each other and draw strength from our differences | For Better, we do what matters KPMG in Canada is a proud equal opportunities employer and we are committed to creating a respectful, inclusive and barrier-free workplace that allows all of our people to reach their full potential. A diverse workforce is key to our success and we believe in bringing your whole self to work. We welcome all qualified candidates to apply and hope you will choose KPMG in Canada as your employer of choice. For more information about Inclusion, Diversity & Equity in Recruitment, please click here . Adjustments and accommodations throughout the recruitment processAt KPMG, we strive for an inclusive recruitment process that allows all candidates to Come As You Are and Thrive with Us. We aim to provide a positive experience and are ready to offer adjustments or accommodations to help you perform at your best. Adjustments (an informal request), i.e. extra preparation time or the option for micro breaks during interviews, and accommodations (a formal request), i.e. accessible communication supports or technology aids are tailored to individual needs and role requirements. To begin a confidential conversation about adjustments or accommodations at any point throughout the recruitment process, we encourage you to contact KPMG's Employee Relations Service team for support by emailing [email protected] or by calling 1-888-466-4778, Option 3. For information about accessible employment at KPMG, please visit our accessibility page .

About OICROICR is Ontario's cancer research institute. We bring together people from across the province and around the world to improve the lives of everyone affected by cancer. We take on the biggest challenges in cancer research and deliver real-world solutions to find cancer earlier and treat it more effectively. We are committed to helping people living with cancer, as well as future generations, live longer and healthier lives.Launched in December 2005, OICR is an independent institute funded by the Government of Ontario through the Ministry of Colleges and Universities.Job DetailsPosition: Research Ethics CoordinatorLocation: MaRS Centre, TorontoDepartment: Ontario Cancer Research Ethics Board (OCREB)Reports To: Research Ethics ManagerSalary: Commensurate with level of experience; total compensation includes a competitive benefits plan, plus a defined benefit pension plan (HOOPP) Hours: 35 hours/weekJob Type: Hybrid (1 day per week on-site)Status: Full-time, Permanent Position SummaryThe Ontario Institute for Cancer Research (OICR) is seeking an experienced professional to fill the key role of Research Ethics Coordinator (REC) for its Ontario Cancer Research Ethics Board (OCREB) program. The REC is integral to the operations of OCREB and serves as the primary liaison between OCREB and the research teams. This position is permanent, full-time.The REC is a key administrative position and is responsible for coordinating and managing all aspects for the submission, review, revision and approval of research protocols within OCREB via an online system. The Coordinator must be familiar with the most recent ethical standards as captured in the Tri-Council Policy statement and be able to communicate effectively with OCREB members, researchers, research coordinators and other staff at institutions throughout Ontario, as well as with other external stakeholders in the broader research community such as study sponsors and regulatory bodies such as Health Canada. The REC supports the OCREB Chair, Vice-Chairs and members and reports to the Research Ethics Manager. This is a hybrid working environment with anticipated on-site once a week.Position ResponsibilitiesCoordinates and manages submissions through all aspects of the review process (full Board or delegated), from submission to approval/final decision via an online system.Conducts an administrative review of assigned submissions to assess for completeness and for compliance with OCREB policies and SOPs and applicable standards, regulations and guidelines.Assists with the preparation of meeting agendas, reviewer assignments and minutes.Attends OCREB meetings and distills complex discussions, consolidating key oral and written OCREB comments, recommendations and concerns into formal letters to researchers.Ensures that OCREB decisions are accurately communicated to researchers in a timely manner.Maintains accurate documentation of discussions and decisions.Communicates and coordinates with the Chair, Vice-Chair or other OCREB members as applicable to facilitate a final decision.Works collaboratively with the Research Ethics Manager, the Research Ethics Officer, the Chair, the Vice-Chairs and OCREB members to ensure consistency in the application of OCREB policies and to ensure compliance with regulations, guidelines and policies throughout the ethics review processes.Serves as a resource for researchers/research teams on regulations and guidelines governing the ethical conduct of research and on OCREB requirements.Fosters effective communication with internal and external stakeholders.Participates in and contributes to regular OCREB team meetings.Contributes to the development, implementation and communication of policies and procedures.Willing to engage in special projects, when possible.QualificationsExperience in research ethics administration, or in clinical research conducting clinical trials or acting as a research coordinator or monitor with demonstrated experience working with research study documentation (e.g. application forms, protocols/proposals, consent forms, data collection forms) required.Sound knowledge of clinical trial conduct, including front-line experience with study participants.Experience in oncology clinical trials.Research ethics experience.Sound knowledge of the regulations and guidelines governing clinical research and research ethics.Computer proficiency.Excellent interpersonal, communication and problem-solving skills.Strong analytical, critical thinking, organizational and time management skills.Ability to synthesize findings and to judge and substantiate the significance of the findings.Ability to make thoughtful, informed, and thorough decisions.Ability to analyze problems, identify key information and issues, and effectively resolve.Ability to handle details with a high degree of accuracy and to organize and prioritize a high volume of work to meet both internal and external deadlines.Ability to work both independently and within a collaborative team environment.For more information about OICR, please visit the website at www.oicr.on.ca.To learn more about working at OICR, visit our career page.POSTED DATE: April 8, 2023CLOSING DATE: Until Filled

One (1) post of Office Services Coordinator (NOC 13100) at Dr. Istabraq R. Jasim Dentistry, located at 925 Rathburn Rd E, ON - L4W 4C3Tasks:Implement new administrative proceduresReview and evaluate new administrative proceduresDelegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAdminister policies and procedures related to the release of records in processing requests under government access to information and privacy legislationAssist in the preparation of operating budget and maintain inventory and budgetary controlsAssemble data and prepare periodic and special reports, manuals and correspondencePerform data entryOversee and co-ordinate office administrative proceduresResolve conflict situationsOversee payroll administrationPlan and control budget and expendituresAdditional informationPersonal SuitabilityEfficient interpersonal skillsFlexibilityOrganizedReliabilityAbility to multitaskTime managementAdaptabilityIntegrityTeam player

Summary of Duties Provides secretarial and clerical support to the Patient Care Manager (PCM), Team Coordinator (TC) and Team members. Provides reception and customer services for the Patient Care Unit. Assists the PCM/TC with scheduling of staff and entering hours of work in computerized and manual payroll systems. Assists with processing admissions, transfers and discharges of patients and copying physicians’ orders. Works in collaboration with other PAs to support PA function on other units during absences or as needed. Conduct their work in a safe manner; prevention, identification and reporting of safety issues and problems; taking corrective action, where possible; attendance at safety meetings / training / updates in accordance with the Hospital’s standards. Other reasonable duties as assigned.   Qualifications/Skills Completed secondary school diploma. Post-secondary diploma in office administration preferred. Successful completion of an accredited medical terminology course preferred. A minimum of two years of related administrative experience, preferably in a health care setting preferred. Proficiency with Microsoft Office (Outlook, Word and Excel) at an intermediate level preferred. Previous experience with staff scheduling software systems preferred. Ability to type 45 - 60 WPM with accuracy preferred. Must have excellent organizational, communication, attention to detail, accuracy and customer services skills. Evidence of good attendance, a satisfactory performance history and a discipline-free record required.

The Policy Coordinator’s role is to support management of Corporate Policies and Guidelines.    The successful candidate will report to the Director of the Health Ethics Alliance & Policy at Sunnybrook.    Summary of Duties: •    Collaborate with key stakeholders to update, create, modify and review all corporate policies and guidelines in accordance with corporate policy standards.  •    Liaise with the Accreditation Lead to support maintenance of necessary policies and guidelines to support Accreditation •    Support the Director, Health Ethics Alliance & Policy to deliver staff education and consultation of applicable policy processes •    Provide timely access to current and archived policy-related information  •    Be responsible for providing policy content software expertise (i.e. Clarity) and lead the posting of relevant corporate policies •    Support the development and creation of reports to include stakeholders requirements when outlining the current status, background and future work required to complete the project Qualifications/Skills: •    Undergraduate degree or equivalent work experience and education; •    Proficient in Microsoft Office applications (Word, Excel, PowerPoint, etc.); •    Ability to be self-directed and a collaborative team member;  •    Exceptional interpersonal and communication skills with the ability to collaborate well with interprofessional team members; •    Ability to work effectively and efficiently in setting achievable work goals, completing projects and meeting deadlines; and •    Working knowledge of institutional policies.  

In a world of possibilities, pursue one with endless opportunities. Imagine Next!When it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with intelligent, diverse people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next, right now. We’ve got what you’re looking for.Job Description:JOB DESCRIPTIONProposal Coordinator (12-month Contract) - Critical Infrastructure (Remote)Targeted Market: CanadaYou’re constantly raising the bar for your own best work.You know what you’re capable of and you’re absolutely determined to achieve it. Your momentum keeps you pushing ahead, looking to outdo yourself, bringing you closer and closer to all that you know you can be. We will appreciate your ambition and striving for excellence, and will open every door to empower your success, and through it, ours.POSITION OVERVIEWAs a Proposal Coordinator, you’ll support the development and delivery of proposals for projects within the critical infrastructure market across Canada. You’ll be joining the proposal operations team and working collaboratively with leadership, management, subject matter experts, graphic designers, and capture teams to win new business. This position will require you to adapt to changing priorities in a dynamic environment and work on multiple assignments concurrently. You’ll support the development of winning proposals, including managing the SharePoint site and creating custom templates, coordinating and customizing proposal inputs (including resumes, project data sheets, company information, etc.) and directing production of the final document. We can’t wait to meet you!What You'll Be Doing:Formatting documents and performing desktop publishing and word processingProofing and editing technical and non-technical documentsRetrieving resumes and project descriptions from Parsons’ qualifications repositoriesTailoring written content to meet client requirements and needsSupporting coordination efforts with subconsultants to collect required documentation, forms, and other required informationSupporting coordination efforts with internal departments (such as contracts, legal, corporate, etc.)Preparing first drafts of solicitation required formsPreparing writing templates in accordance with solicitation specificationsReviewing proposal drafts for compliance and qualityPreparing pre-qualifications packagesAssisting with closeout activities, including archiving and repository updatesResearching and analyzing information from multiple sources (such as subject matter experts [SMEs] and previous deliverables)We support each other for mutual success.At our organization, we go above and beyond for each other. If you don’t get the hang of a procedure, your teammates will get you to where you need to be. If one person has a high workload, we step in to help each other out. It doesn’t matter that teammates may have diverse personal backgrounds; here, all are welcomed, included, respected, and offered growth opportunities. If you’ve got the skills and can give and receive both practical and morale support, you'll love it here.What Required Skills You'll Bring:We’re looking for someone with strong, proven skills in the following areas:Strong writing and editorial skillsUnderstanding of proposal best practices and ability to collaborate with team members with a range of experience and technical abilities in the development of proposal documentsStrong communication skills to coordinate with capture teams throughout the pursuit life cycleExcellent interpersonal and communication skills and ability to build meaningful relationships with key stakeholders across the organizationAbility to adapt to changing priorities in a very dynamic work environment and working in stressful situations with critical deadlines (evening and weekend work may be required to meet deadlines)Coordination of multiple assignments with overlapping schedules, and the ability to multi-taskEnsure alignment with proposal process, corporate strategy, business line strategic goals, and business marketsProficiency in Microsoft Office Suite software (Word, Excel, and PowerPoint)Proficiency in Adobe Creative Suite (Adobe InDesign and Acrobat) considered an assetWhat Desired Education/Experience You'll Bring:Bachelor’s Degree in Marketing, English, Rhetoric, Business, Communications, Liberal Arts, or a related field required Minimum 3 years of proposal management experience We're here for you, even at the senior level, when you want your voice to be heard.Welcome to an environment where you can share ideas and opinions comfortably and respectfully with top levels of management. It’s not surprising that our most valuable input often comes from those who perform the jobs. That’s why we have an Open Door Policy that empowers every member of our diverse staff to share important feedback on their work experience. Here, everyone is respected and included, and everyone’s voice is important.Parsons (NYSE: PSN) is a leading disruptive technology provider for the future of global defense, intelligence and critical infrastructure with capabilities across cyber-security, missile defense, space, connected infrastructure, and smart cities. Please visit parsons.com and follow us on LinkedIn and Facebook to learn how we're making an impact. Minimum Clearance Required to Start:Not Applicable/NoneThis position is part of our Corporate team.We’re driving the future of the national security and critical infrastructure markets. Our employees work in a close-knit team environment to find new, innovative ways to deliver smart solutions that are used and valued by customers around the world. By combining unique technologies with deep domain expertise across cybersecurity, missile defense, space, connected infrastructure, transportation, smart cities, and more, we're providing tomorrow's solutions today.We value our employees and want our employees to take care of their overall wellbeing, which is why we offer best-in-class benefits such as health, vision, dental, employer paid provincial care premiums, Defined Contribution Pension Plan (DCPP), Tax-Free Savings Account (TFSA), Registered Retirement Savings Plan (RRSP), life insurance, paid time off, sick leave, all province observed holidays off, and gym membership discounts to fit your busy lifestyle!Parsons is an equal opportunity employer committed to diversity, equity, inclusion, and accessibility in the workplace. Diversity is ingrained in who we are, how we do business, and is one of our company’s core values. Parsons equally employs representation at all job levels for minority, female, disabled, protected veteran and LGBTQ+.We truly invest and care about our employee’s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest-APPLY TODAY!

  TITLE:  Coordinator, Research Ethics, Permanent Full-time DEPARTMENT: Human Research Protections Program (HRPP), www.sunnybrook.ca/research/hrpp   Research ethics, as part of Human Research Protections Program (HRPP), coordinates and supports the practices and activities of Sunnybrook's research ethics board (REB). The Coordinator is responsible for the prompt, timely processing of research ethics submissions through all stages of the review and approval process, and for ensuring compliance with the regulations and guidelines governing human research participant protection. The Coordinator must be able to communicate effectively with REB members, investigators, research coordinators as well as other stakeholders. The Coordinator reports to the Manager, Research Ethics and supports the Director, HRPP, REB Chair/Vice-Chair and REB members.     Summary of Duties and Responsibilities (not all encompassing) Screen all submissions and work with investigators and research coordinators to ensure all appropriate forms and documents are submitted and complete; Verify that submissions are compliant with regulations, guidelines and policies and inform Manager of discrepancies; Coordinate the reviewer assignments based on REB member expertise/workload distribution; Coordinate REB meetings; Prepare accurate and complete meeting minutes that reflect the discussions and decisions of the REB; Consolidate oral and written recommendations/concerns into letters to researchers; Discuss researcher responses with the Chair and facilitate additional review as required; Coordinate the review of amendments, SAEs, deviations, DSMB reports; Verify that  continuing review submissions are complete and meet the requirements for review by the Chair; Promptly communicate concerns, complaints, breaches to the Manager and/or Chair; Act as a liaison between the Chair and the research community and with research participants as delegated by the Manager/Chair; Participate in policy and procedure development as assigned by the Manager Accurate database entry,  report and invoice generation; Utilize REB application system to support review of submissions including troubleshooting and contributing to user testing and system improvements; Provide knowledgeable guidance on REB/REO policies, procedures and forms Serve as a resource for REB members, research coordinators and investigators; Administrative tasks (e.g. filing, copying, labeling, boxing archived files, meeting scheduling, meeting minutes, ordering supplies, ordering catering, photocopier servicing); Participate in research ethics initiatives as appropriate and assigned by the Manager.     Qualifications/Skills: University degree in a health related field Minimum 3 years experience with human participant research preferably in a hospital Demonstrated knowledge of regulations and guidelines governing clinical research and research ethics including TCPS, ICH GCP, Health Canada, OHRP, FDA, PHIPA Ability to multi-task, prioritize work effectively and demonstrate initiative Strong written and oral communication skills Strong organizational and time management skills Excellent computer proficiency and aptitude (e.g. MS Office Suite, databases, web based programs etc.) Strong work ethic, team player, “can-do” attitude Tactful, professional, courteous and customer service oriented.

Land Acknowledgement: Oak Valley Health honours the traditional territory of the closest Indigenous communities, the Chippewas (chi-puh-waas) of Georgina Island and the Mississaugas of Scugog Island. The Haudenosaunee (Ho-de-no-shau-nee) and Anishinaabe (Ah-nish-in-ah-beh) have lived, worked and existed on this land from time immemorial. This land is covered by Treaty 13 signed with the Mississaugas of the Credit, and the Williams Treaty signed with many Mississauga and Chippewa bands.   Uxbridge Hospital Foundation   Since 1980, Uxbridge Hospital Foundation (UHF) has been providing financial support to fund new medical equipment, renovations, and special projects for Uxbridge Hospital. With a new capital project to build a new hospital in Uxbridge, we are seeking a Coordinator to help guide the Foundation in planning and executing our signature events and the community phase of the campaign.   With the launch of the UHF Campaign, the Coordinator will be a key resource in the achievement of the goals and objectives for the campaign, providing administrative support to and working closely with our staff, volunteers and donors to ensure the success of this transformational fundraising initiative.   Primary Objective  Uxbridge Hospital Foundation is currently seeking a Coordinator, Community Campaign and Events to support our signature and community events program. This is an exciting opportunity for an experienced event coordinator who has planned and executed events with a focus on signature, peer-to-peer and community fundraising events. We are looking for a ‘hands on’ member of our team who is passionate about helping to make a difference at our community hospital. Reporting to the Campaign Director, the incumbent will be an integral part of building the Foundation’s presence in our community through events in support of the Foundation’s objectives to drive revenue and build capacity in leadership giving and expand our donor base through broader community engagement for sustainable future revenue. The Coordinator will support the planning, execution and delivery of the Foundation’s signature events including Music for Ux, Celebrity Hockey Classic, raffles, and community driven events, including the campaign launch and internal family campaign. The incumbent will develop unique experiences which acquire new donors and deepen community engagement.     Responsibilities Include:   ·         Successfully execute events to ensure a meaningful event experience for the guests and maintain and exceed the profitability of the Foundation’s event portfolio ·         Correspond and support community event organizers to execute successful events and fundraising initiatives, including representing the Foundation at community events (Third Party Events) and assist where possible. ·         Coordinate and be able to manage all aspects of event operations, including developing and executing critical paths, RSVPS, venue or vendor/supplier negotiation, creating print materials/signage, permits, preparing and sending out sponsor invoices and coordinating volunteer and staff attendance ·         Identify and seek sponsorship, gifts-in-kind and, other donations for events ·         Manage online fundraising and event websites and help promote Foundation achievements through social media ·         Manage online auction logistics for events including cataloguing items, program lists, creating descriptions and display set ups as required ·         Provide ongoing administrative duties including, thank you letters, coordinating event invitations, maintaining database files and records, preparing and submitting raffle/lottery license applications and reports, gift processing, taking minutes and distributing event materials in a timely manner ·         Leverage the Foundation’s database systems including Donor Perfect and AKA raisin to accurately track, pull and analyze reports to help inform our decision making ·         Be adept at communicating with key event stakeholders and varied internal and external audiences as well as providing a high level of support and service to volunteers, donors, sponsors, vendors ·         Track revenue and expenses of assigned events and provide regular reports of financial status to Manager ·         Prepare event-day supplies, maintain the event calendar and coordinate staff and volunteers attendance at events. Coordinate committee meeting and event notices, coordinate room bookings and room set-up, distribute materials, organize catering and audio-visual requirements, take accurate minutes and distribute agenda and materials in a timely manner ·         Execute post event stewardship activities including meaningfully thanking our event supporters including participants, sponsors, donors and vendors ·         This position will also assist in developing and executing both internal and community outreach events, such as the internal family campaign, cause-marketing campaigns, and corporate employee giving campaigns ·         Other duties as assigned   Qualifications:   A university degree or college diploma and a minimum 2 years’ experience in event planning and execution; not-for-profit or fundraising experience preferred Outstanding analytical and organizational skills and excellent ability to manage a diverse range of assignments and events with high efficiency and attention to detail Superior communication skills, both verbal and written, combined with a customer focused approach and ability to handle requests in a professional, diplomatic, and tactful manner Demonstrated ability to exercise discretion and good judgment, take initiative, and respect the confidentiality of sensitive information and materials; Professional demeanour and ability to deal comfortably and efficiently with senior staff, donors, as well as their support staff. Aptitude for computers and ability to learn new systems quickly and knowledge and experience updating and managing web pages. Strong technical skills, including experience with online resources, Microsoft Office, Excel and PowerPoint, Donor Perfect, Adobe Design, Canva, database applications, design and web applications. A self-starter with strong motivation to take on multiple initiatives and ability to adjust to changing priorities and competing deadlines Ability to thrive in a fast paced, creative environment while maintaining a positive attitude Solid interpersonal, relationship building skills and demonstrated sound judgment and ability to maintain confidentiality Demonstrated flexibility, creativity and initiative Valid G license and access to vehicle Ability to carry, load and offload physical collaterals Flexibility of hours is required, including some evening and week-end hours   Work Environment ·         The position is based out of the Uxbridge Hospital with flexible working arrangements to support your need to balance life at work and at home; ·         Annual professional development opportunities are encouraged; ·         Regular daily hours of work with the occasional need for irregular work hours;   Compensation: $55,000 - $70,000 per year   Who we are: Oak Valley Health is one of Ontario’s leading community healthcare organizations.  Across our two sites (Markham and Uxbridge) and Reactivation Care Centre (RCC), we provide high quality, patient-centred care to more than 435,000 patients each year. We offer diagnostic and emergency services and deliver clinical programs in acute care medicine and surgery, addictions and mental health, and childbirth and children’s services. We are also proud to be part of the Eastern York Region North Durham Ontario Health Team (OHT).   Our 526 physicians, 28 midwives, 2,400 staff and 1,000 volunteers serve patients and families with an honoured to care mindset and are focused on delivering an extraordinary patient experience to the residents of Markham, Whitchurch-Stouffville, Uxbridge, and beyond. We are dedicated to providing access to the right care, at the right time, in the right place by the right people and at the right cost. Are you ready to join us?   COVID Statement As a result of the COVID-19 pandemic and the need to strengthen and promote health protection to patients, staff and members of the public attending in the hospital, prior to the first day of employment with the Hospital, all successful candidates are required to provide proof of COVID-19 vaccination (full vaccination is required). In order to provide you with fair & equitable accommodation, you must submit supporting medical exemption documentation or an affidavit detailing why your religion prohibits you from receiving the COVID-19 vaccine.   Oak Valley Health Diversity Statement    Oak Valley Health takes pride in serving some of Canada’s most diverse communities. We are committed to fostering an environment of equity and inclusivity where every person can work and receive care safely, openly and honestly.  All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, nation of origin, genetics, disability, age, veteran status, marital or family status, belief system, or other factors related to one’s personal identity and/or values. Furthermore, Oak Valley Health is committed to meeting the needs of all individuals in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. Should you require accommodations during the recruitment and selection process, please contact Human Resources.   Forbes Canada Honouree We are honoured to be recognized as one of Forbes Canada’s Best Employers for Diversity 2023. We ranked within the top 150 organizations across the country. Learn more about our commitment to EDI. https://www.oakvalleyhealth.ca/about-us/equity-diversity-and-inclusion.

Putting people first, every day BDO is a firm built on a foundation of positive relationships with our people and our clients. Each day, our professionals provide exceptional service, helping clients with advice and insight they can trust. In turn, we offer an award-winning environment that fosters a people-first culture with a high priority on your personal and professional growth.Your OpportunityThe National Tax Team at BDO is seeking a Coordinator to join our dynamic team of professionals. As a Coordinator with the National Tax Team, this individual will:Responsibilities:Provide support to members of the National Tax Team on a variety of projects and initiatives.Assist in developing, streamlining and updating internal firm tools, templates and processes, leveraging technology, as appropriate.Assist with updates to internal policies and procedures and supporting annual monitoring of compliance.Work with members of the National Tax Team to ensure all internal inquiries and requests are addressed on a timely basis.Assist in coordinating internal training, seminars, conferences, and meetings. Perform administrative tasks such as formatting PowerPoint presentations and documents, including correction of grammar, spelling and punctuation.Assist with content updates and maintenance of internal webpages and knowledge base.Manage document storage and maintain filing system.Perform other tasks as required.How do we define success for your role?You demonstrate BDO's core values through all aspects of your work: Integrity, Respect and CollaborationYou understand your client’s industry, challenges, and opportunities; clients describe you as positive, professional, and delivering high quality workYou identify, recommend, and are focused on effective service delivery to your clientsYou share in an inclusive and engaging work environment that develops, retains & attracts talentYou actively participate in the adoption of digital tools and strategies to drive an innovative workplaceYou grow your expertise through learning and professional development. You demonstrate initiative while providing support to the National Tax Office team in a collaborative environmentYour experience and educationYou possess an undergraduate degree in business, administrative studies or a similar area of focus with 3-4 years of relevant experience.Experience in an accounting firm and/or in Risk Management would be an asset.You are a self-starter with strong analytical, problem solving and organizational skills.You have excellent verbal and written communication skills.You have excellent interpersonal and collaboration skills.You have the ability to prioritize workloads and manage multiple tasks and deadlines.You have proficiency in MS Office (Word, Excel, PowerPoint, Outlook, and Teams).You are keen at keeping up to date with advancing technology in the workplace.Knowledge of French would be an asset.#LI-SSWhy BDO?Our people-first approach to talent has earned us a spot among Canada’s Top 100 Employers for 2024. This recognition is a milestone we’re thrilled to add to our collection of awards for both experienced and student talent experiences. Our firm is committed to providing an environment where you can be successful in the following ways: We enable you to engage with how we change and evolve, being a key contributor to the success and growth of BDO in Canada. We help you become a better professional within our services, industries, and markets with extensive opportunities for learning and development. We support your achievement of personal goals outside of the office and making an impact on your community.Giving back adds up: Where company meets community. BDO is actively involved in our communities by supporting local charity initiatives. We support staff with local and national events where you will be given the opportunity to contribute to your community.Total rewards that matter: We pay for performance with competitive total cash compensation that recognizes and rewards your contribution. We provide flexible benefits from day one, and a market leading personal time off policy. We are committed to supporting your overall wellness beyond working hours and provide reimbursement for wellness initiatives that fit your lifestyle.Everyone counts: We believe every employee should have the opportunity to participate and succeed. Through leadership by our Diversity, Equity and Inclusion Leader, we are committed to a workplace culture of respect, inclusion, and diversity. We recognize and celebrate the valuable differences among each of us, including race, religious beliefs, physical or mental disabilities, age, place of origin, marital status, family status, gender or gender identity and sexual orientation. If you require accommodation to complete the application process, please contact us.Flexibility: All BDO personnel are expected to spend some of their time working in the office, at the client site, and virtually unless accommodations or alternative work arrangements are in place.Our model is a blended approach designed to support the flexible needs of our people, the firm and our clients. It’s about creating work experiences that meet everyone’s needs and providing flexibility to adjust when, where and how we work to meet the expectations of our role.Code of Conduct: Our Code of Conduct sets clear standards for how we conduct business. It reflects our shared values and commitments and includes guiding principles to help us make ethical decisions and maintain trust with each other, our clients, and the public.Ready to make your mark at BDO? Click “Apply now” to send your up-to-date resume to one of our Talent Acquisition Specialists.To explore other opportunities at BDO, check out our careers page.

Job DescriptionAbout Us Established in 1996, Amica Senior Lifestyles owns and operates over 30 senior living residences in British Columbia and Ontario, while continuing to grow in select markets. Offering Independent Living (IL), Assisted Living (AL) and Memory Care (MC) lifestyle options, we combine expert care with unparalleled premium hospitality and amenities to deliver a personalized senior living experience. At Amica, we are driven by the desire to be part of something bigger than ourselves. We are privileged to spend our days enriching the lives of seniors, their families and each other. Joining Amica means you’ll experience a strong sense of belonging, purpose, possibility, and growth. Become part of a team where you can make a real impact in the lives of others each and every day. The OpportunityAs ED&I and Engagement Coordinator, you will be responsible for providing a consistently high standard of administrative support to the Culture, Engagement, and Inclusion Team. The ED&I and Engagement Coordinator will support equity, diversity, inclusion projects and culture and engagement initiatives.  Your coordination and administrative responsibilities will include: providing confidential administrative support to the Director, Culture, Engagement and Inclusion and Manager, Equity, Diversity, and Inclusion; meeting and event planning preparation and set-up; project management of team member engagement survey annually; development of printed learning resources and presentations on equity, diversity, and inclusion topics; administrative support for Amica’s Team Member Resource Groups; coordination of internal equity, diversity, and inclusion communications; working on special projects as required as well as other duties as assigned.  This is a two-month Contract position, with a potential of extension to cover a variety of People and Culture projects and to support other leaders. What we’re looking forPost-secondary education in Human Resources Management or related field. Minimum 1-3 years experience in human resources administration. Minimum 1 year previous experience in equity, diversity, and inclusion. Previous experience in workplace and employee engagement programs. Proficiency in Microsoft Office suite. Proven ability to build strong working relationships with internal stakeholders. Project management and coordination experience. Experience with managing data and creating reports to support people analytics  Nice to Have Is an independent thinker who can anticipate changing needs and provide support to team members. Possesses initiative, discretion, and a drive for results. Program management skills and a demonstrated ability to organize workload and set priorities accordingly. Strong data analysis skills. Strong attention to detail and ability to problem solve. Engagement and change management skills in communicating with internal stakeholders. Is customer service focused. Has the ability to work under pressure and meet deadlines. Possesses superior oral, written and listening communication skills. Is adaptable and flexible; has strong planning, organizational and time management skills. Balance multiple priorities for a variety of stakeholders. Has excellent interpersonal skills with the ability to collaborate with various workgroups. Is self-directed, motivated, and resourceful, always performing in a highly professional manner.  What you can expect from usA diverse and inclusive environment where individual differences are celebrated, and you’re encouraged to be your best selfA collaborative environment where we support each other to succeed as a teamLearning opportunities to help you grow and support for professional development and designationsParticipation in Amica’s Flex or Hybrid work model providing team members the opportunity to work a combination of days both in office and remotelyOur office is centrally located in the financial district, on the PATH and the TTC subway line, and provides easy access to downtown amenities At Amica Senior Lifestyles we are passionate about working together in a supportive and inclusive environment that fosters innovation and turns ideas into action. We remain committed to creating workplaces that reflect the communities in which we operate.   We are actively seeking applicants from all religions and ethnicities, LGBTQ2s+, Black, Indigenous, racialized people, and persons with disabilities and encourage people from all backgrounds to apply for our positions. Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the Bona-fide requirements for the open position. Applicants need to make their requirements known when contacted. #SO-Hiring-AMICA

Financial Coordinator Requisition ID 2024-11849 Department Mechanical & Mechatronics Engineering Employment Type Temporary Time Type Full-Time Hiring Range $54,119 - $67,649 Job Category Finance Job Location : Location CA-ON-Waterloo Overview Term: ~1.5 Years / 20 months The Financial Coordinator (Coordinator) is responsible for all research and administrative activities of an assigned group of faculty members and research groups in the Department of Mechanical & Mechatronics Engineering (MME). They are the key point of contact for financial and procurement support. The Coordinator manages the operating and research accounting of assigned faculty members and groups, ensures compliance with University and granting agency financial policies and procedures, provides guidance and reporting, to reduce the liability to the department and University by proactive financial management of external research funding. The grants/contracts can include but are not limited to any federal, provincial, institutional, corporation/business, association/society, foundation, or any other agency/organization. The incumbent understands the constraints of specific granting programs, and forecasts and recommends strategies to maximize the use and leverage of the research funding. This position reports to the Financial Officer. The Coordinator also supports the Financial Officer in managing the School’s operating budget and ensures compliance with financial management policies necessary to ensure effective and efficient operations. Responsibilities Research Financial Administration and ComplianceResponsible for the financial administration of all operating and research grants/contracts for assigned faculty members in accordance with relevant university policies, granting agency guidelines, and negotiated sponsor agreementsDelegated signing authority up to $20,000.00 on assigned accountsProvide advice to Principal Investigators (PIs) concerning University and/or granting agency’s policies and procedures (e.g. eligibility of expenses, preparation of forms) and comprehension of financial reportsProvide guidance to faculty members on University financial rules and policies including overhead allocation, release time stipend allocation, etc.Ensure researchers and relevant research personnel are complaint with UW research finance policies and procedures, and those set forth by external granting agenciesMonitor, review and reconcile accounts monthly, and advise PIs of discrepanciesReview expenses and ensure budget allocations are appropriate and adequateConfirm eligibility of expenditures against agency guidelines and University policies and proceduresAssist with the procurement of research goods and services to ensure compliance with Procurement policies and procedures including determination of independent contractor statusMonitor spending levels on research project grants and provide PIs with budget and financial information enabling them to manage their accountsEnsure funds have been collected or returned, overspent balances have been transferred and grants/contracts have been inactivatedIdentify overspends and work with the PI to resolve through re-allocation of expensesMake recommendations to respective faculty members, the Financial Officer and Office of Research regarding deficit resolution strategiesPrepares custom financial reports based on researcher needs and interprets financial data to answer queries from PIs, identifying potential issues and anomaliesAnswers non-routine and complex inquiries that are specific in nature and require specialized knowledge of policies and procedures, and may require follow-up with granting agenciesResponsible for financial reporting as required including data analysis and create detailed and summary reports as appropriate to the funding agency, industry contract or auditorsReview purchase of equipment and supplies for research groups, including the sourcing and procurement of major equipment and is compliant with Policy 17Responsible for fixed asset inventory of all research equipment and furniture purchases and asset disposals associated with all research activities of assigned faculty and research groupsForwards financial reports e.g. form 300’s received from Office of Research to PIs and obtains approval signatures by stipulated deadline dateAssists the Principal Investigator in the preparation of research budgets for major contracts and research grantsWork with assigned principal investigators and research personnel on the preparation of research proposals including budget reviewFinancial AdministrationReview and process out-of-pocket expense and faculty professional expense reimbursement claims in financial systemAssist client groups with understanding various financial reports, financial policies/procedures, financial terminology, and standard accounting practicesAdvise on budget and cost-recovery requirementsPrepare internal lab billings ensuring compliance with internal policies, external funding agency requirements, and accounting standardsProcess all financial transactions including purchasing payables, and invoicing both internal and externalCreate and review journal entry transactions, including interdepartmental billings and ensure transaction is in compliance with the University’s policies on fund transfers, applicable tax rules and expense transfer approvalsReconcile general ledger accounts including accounts receivable, advances, etc. as assignedAnalyze details of budget, actual expenditures, encumbrances, and prepare variance analysis reportsProvide guidance to others on the use of financial systems including procurement and ConcurUpdate, maintain and verify information in a variety of spreadsheets and databasesHuman Resources AdministrationReview requests for non-faculty appointments (post-doctoral fellows, research associates), temporary employment authorizations, casual payments, and change of salary allocations for eligibility and available fundsEnsure that contract end dates do not exceed the grant end date and prepare revised salary allocation forms as requiredReview Graduate Research Studentship and Graduate Research Assistants payments for available fundsCoordinate payroll for research staff and ensure sufficient funds are available before processingPrepare supporting documentation for non-faculty appointments and coordinate hiring documentation for research staffLiaise between PIs, the department and Human Resources on issues relating to research staff personnelUpdate hiring for URA and URSA appointmentsOtherAct as backup to other Financial Coordinators during absences or as requiredStay current on changes in granting agency regulations, University policies and procedures, research administration best practices, and new technology or programsAttend all training on new systems and procedures, and meetings as requiredAssist with internal and external audits as requiredSpecial projects analysis, reporting, or other duties as assigned by the Financial Officer or Administrative Officer as required to meet the research goals and strategic objectives of the department Qualifications University degree in accounting, post-secondary accounting diploma, or equivalent combination of education and experienceWorking towards CPA designation is an asset3 years related accounting experience including financial monitoring and analysis, preferably in a university environmentResearch finance experience working with grants/contract administration an assetAn understanding of the academic environment, in particular research environment is preferredExperience in financial reporting, internal control, financial analysis, budgeting, forecasting and accountingExperience with reconciliation, troubleshooting and resolving variances, and reporting on the sameStrong computer skills with advanced experience with MS Excel including pivot tables, Vlook-ups, macros, scenario analysis, etc.Previous experience in an enterprise wide computerized accounting environment. Experience using University internal systems (Concur, Unit4, Workday, SharePoint, Power BI) are assetsExperience with online financial reimbursement and procurement systems, and databasesWorking knowledge of online human resource management and payroll systems desirableKnowledge of federal and provincial funding sources and related guidelines for institutional awards preferredSound knowledge of accounting principles and financial acumenStrong decision- making and critical thinking skills, and maturity of judgmentDemonstrated ability to interpret policies, financial statements and apply guidelines and proceduresDemonstrated problem-solving skills with the ability to identify issues; investigate and seek creative solutionsAbility to analyze financial data and present it in an appropriate formatStrong client-service orientation with a focus on providing exceptional customer service in a team environmentExcellent interpersonal skills and ability to interact professionally and effectively with diverse constituencies of the university and external partnersStrong verbal and written communication skills are essentialExcellent organizational and time-management skillsAbility to work accurately, efficiently and effectively both independently and as part of a teamAbility to manage a high volume of work, multiple demands with excellent attention to detailFlexibility and initiative is necessary to work in a dynamic and challenging work environmentDemonstrated ability to handle confidential information with discretion and tactAbility to adapt to changing administrative and financial systems Equity Statement The University of Waterloo acknowledges that much of our work takes place on the traditional territory of the Neutral, Anishinaabeg and Haudenosaunee peoples. Our main campus is situated on the Haldimand Tract, the land granted to the Six Nations that includes six miles on each side of the Grand River. Our active work toward reconciliation takes place across our campuses through research, learning, teaching, and community building, and is co-ordinated within the Office of Indigenous Relations. The University values the diverse and intersectional identities of its students, faculty, and staff. The University regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. The University of Waterloo seeks applicants who embrace our values of equity, anti-racism and inclusion. As such, we encourage applications from candidates who have been historically disadvantaged and marginalized, including applicants who identify as First Nations, Métis and/or Inuk (Inuit), Black, racialized, a person with a disability, women and/or 2SLGBTQ+. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. The University of Waterloo is committed to accessibility for persons with disabilities. If you have any application, interview, or workplace accommodation requests, please contact Human Resources at [email protected] or 519-888-4567, ext. 45935. Options Apply for this job onlineApplyShareEmail this job to a friendRefer Sorry the Share function is not working properly at this moment. Please refresh the page and try again later. Share on your newsfeed Application FAQsSoftware Powered by iCIMSwww.icims.com

OverviewAt KPMG, you'll join a team of diverse and dedicated problem solvers, connected by a common cause: turning insight into opportunity for clients and communities around the world. The Client Administration function is a vital part of the firm's Business Enablement Services and is focused on achieving client service excellence by delivering timely, high quality products, and encouraging an environment that increases both the staff and client experience. KPMG is looking for an Administrative Assistant who can provide support on a range of activities to ensure a high-quality product. What you will do Provide administrative support to partners, senior managers, managers and client service teams Adhere to risk management and branding in compliance with National guidelines ensuring accuracy and completeness Coordinate, prepare, edit and/or proofread documents such as correspondence, presentations, and reports using various software Proactive and independent management of partners' calendar and contact database in order to maximize best use of the partners' time Coordinate travel arrangements Coordinate meetings, conference calls, video conferences, live meetings, and organize required materials Assist in the proposal process as required, working with the proposal team and proposal coordinator Assist in the preparation and submission of time and expense reports for the partner(s) supported At times, business needs arise and employees are required and agree to work beyond their normal work day or work week to fulfill the accountabilities required for their job. Likewise, people need time to devote to personal matters, and our approach to flexibility provides for this . What you bring to the role Advanced skills with MS Office and Adobe products. In particular, Outlook, Excel, PowerPoint and Acrobat Proficiency to quickly learn proprietary software Excellent communication skills Strong project management skills Good judgment and analytical skills with a focus on attention to detail Capable of working independently and take ownership of tasks Ability to quickly and smoothly adapt to changing client demands Minimum 5 years administration experience College diploma or an equivalent combination of education and experience with an administrative assistant skill set Providing you with the support you need to be at your best For more information about KPMG in Canada's Benefits and well-being, click here. Our Values, The KPMG WayIntegrity, we do what is right | Excellence, we never stop learning and improving | Courage, we think and act boldly | Together, we respect each other and draw strength from our differences | For Better, we do what matters KPMG in Canada is a proud equal opportunities employer and we are committed to creating a respectful, inclusive and barrier-free workplace that allows all of our people to reach their full potential. A diverse workforce is key to our success and we believe in bringing your whole self to work. We welcome all qualified candidates to apply and hope you will choose KPMG in Canada as your employer of choice. For more information about Inclusion, Diversity & Equity in Recruitment, please click here . Adjustments and accommodations throughout the recruitment processAt KPMG, we strive for an inclusive recruitment process that allows all candidates to Come As You Are and Thrive with Us. We aim to provide a positive experience and are ready to offer adjustments or accommodations to help you perform at your best. Adjustments (an informal request), i.e. extra preparation time or the option for micro breaks during interviews, and accommodations (a formal request), i.e. accessible communication supports or technology aids are tailored to individual needs and role requirements. To begin a confidential conversation about adjustments or accommodations at any point throughout the recruitment process, we encourage you to contact KPMG's Employee Relations Service team for support by emailing [email protected] or by calling 1-888-466-4778, Option 3. For information about accessible employment at KPMG, please visit our accessibility page .

JOB SUMMARY Established in 1979, Toro Aluminum has become the window wall and door supplier for high-rise condominiums, office buildings and hotels, across Canada, the United States and Mexico. At Toro Aluminum, we continue to maintain the highest levels of professionalism and integrity, in our relationships with our suppliers, subcontractors, architects, engineers and envelope consultants. Over the years, Toro has been committed and focused to ensure the longevity of our company, through repeat and referral business achieved by customer satisfaction in all areas including: applied testing programs, quality control, design innovations, attention to detail, competitive pricing and service minded attitudes. In order to achieve the highest possible quality standards in our industry we will strive to advocate and provide dynamic leadership in a work environment that encourages employee involvement. The Maintenance Coordinator will report to the Maintenance Manager. DIRECT AND/OR INDIRECT REPORTS None MAJOR RESPONSIBILITIES/ACCOUNTABILITIES Health and Safety Create and maintain a culture of Safety First.Works with the Health and Safety Department to ensure implementation of Toro Aluminum's OHSMS and adherence to all safety requirements.Report any known workplace hazards or violations of the Act to promptly in line with Company process. Technical/Function Assist in development and administration of preventative maintenance program.Coordinates outside contract maintenance staff including, electricians, plumbers, millwrights, rigging and HVAC providers.Manages submitted work orders and communicates with all other plant managers, supervisors and internal departments.Assists Maintenance Manager with purchasing of, equipment, parts, and other maintenance items while adhering to budget requirements.Adheres to budget requirements in making purchasing decisions.Thinks ahead about tasks that must be completed next to provide exceptional administrative support. Internal/External Customer Service Communicates clearly and often with contractors, Plant managers and supervisors, maintenance staff, and executives. Administration Supports Maintenance Manager or technicians with administrative tasks.Assist Maintenance Manager with PO's and Work completions/Packing slips, Submit to AP. EDUCATION AND QUALIFICATIONS High School diploma.Courses in mechanical drawings, electrical understanding, blueprint reading would be an asset EXPERIENCE Repair work experience. Excellent customer service and negotiation skills. SKILLS Clear verbal and written communication skills with the ability to communicate effectively with key stakeholders internally and externally.Demonstrated ability to work in a fast-paced environment.Strong team player and leadership experience recommended.Working knowledge of Microsoft Office Suite and construction related software. DEMONSTRATE COMPANY VALUES Do what you say - act with integrity so our customers and internal partners trust us to deliver results Get it done - find solutions to ensure the job gets done right Be better every day - take pride and be passionate about improving our business, safety, and quality and strive to be the best Think big picture - think long-term, be strategic and have a vision. Your investment in our business, is critical to our success. Build strong relationships - value our employees, suppliers, and advisors as an essential part of our business. Develop and maintain strong relationships with our customers, contractors and stakeholders. #INDHP

Administrative Coordinator, CMHRT and Clinical Area Requisition ID 2024-11869 Department Psychology Employment Type Permanent Time Type Full-Time Hiring Range $54,119 - $67,649 Job Category Administration Job Location : Location CA-ON-Waterloo Overview Provides administrative support for the CMHRT Director and the Director of Clinical Teaching (DCT). The incumbent facilitates the day-to-day operation of the Centre for Mental Health Research and Treatment (CMHRT) and the Psychology Clinical Area. Responsibilities Administrative Support: CMHRTIntake and ReceptionOpen and close CMHRT, greet visitors and clients; assist students and faculty where neededManage client intake referrals: Processes submissions, responds to initial inquiries and communicates length of waitlist to clients, enters intake form into client system, creates client file, provides information to CMHRT TAsKeep up-to-date calendar and schedules all in-person activities in the CMHRTMonitor client parking; ensures there is a sufficient supply of parking passes, reviews parking protocols with CMHRT personnel; coordinates with PAO if issues ariseSchedule rooms for client meetings and treatment groupsMonitor clinical sites, such as CMHRT Intake, CMHRT phone and email; Alerts relevant students/ faculty about messages when required. Responds to general inquiries about CMHRT services and consults with the CMHRT Director or delegate, as needed for all other inquiresDirect any media inquiries to CMHRT Director or delegateManage mailData Base and Client Records ManagementAssists in orientation and training for all CMHRT employees, adjunct, residents, TAs, Clinical Area faculty and graduate students with technical equipment and software (including but not limited to: Penelope, SharePoint, RefWorks, virtual meeting space such as MS Teams, WebEx, etc.), A/V and sound system, security system, policy and procedures. Ensures they have everything to start on the first day, such as: keys, skype, equipment, etc.Responsible for management of client electronic record database: Processes admission to service and case assignments; Revises client information as requested; Processes client discharges; Conducts file audits according to policyResponsible for management of paper client files: Sets up files, stores, completes audits and shreds according to policyTroubleshoot software difficulties (in consultation with program developers and PsychIT)Responsible for management of electronic resources for clinical area and CMHRT (SharePoint; Teams)Data Analysis and ReportingGenerates term and annual aggregate reports derived from data base and Qualtrics dataProvides CMHRT Director with data summaries, graphs and analytics for key CMHRT indicators (e.g. service flow, service outcomes, revenues, etc.) using statistical programs such as SPSS or ExcelAssists CMHRT Director in producing dashboards, Annual Reports, Policy Manuals, Supervisor HandbookCMHRT ResearchIn collaboration with the CMHRT Director and researchers, promote research conducted both in the CMHRT and in faculty research labs that are associated with the CMHRT (both are considered “CMHRT research”) Test LibraryResponsible for management of Psychology Test Library and CMHRT Resource LibraryManage library database: register test loans and returns; update library contents; ensure physical tests are cataloged and organized; monitor and integrate electronic testsEnsure borrowers have signed borrowing agreementsAdministrative Support: Clinical ProgramAccreditation by Canadian Psychological Association (CPA)Assists the DCT in preparing the annual report for Canadian Psychological AssociationOversees Clinical Program website material for accordance with CPA requirementsOngoing update of tables of data for CPAAssists with Self-Study ReportKeeps tables of data up to dateEnsure all information is up to date, cross reference to ensure data on website, Guidebook is consistentCoordinates Accreditation Site Visit Assists with welcome letters to new studentsAssists in scheduling Clinical Area graduate teachingAssists with preparation of annual student evaluation lettersAssists in annual update of GuidebookCoordinates Research and Development talk annual scheduleAssists with organization of Clinical Area workshops, guest speakersAssists in Year Opening Memos for incoming class, students, and facultyAssists Admissions Committee in admissions processExtracts and organizes applicant data for application reviewCoordinates and schedules Phase II interview day for each shortlisted applicantFields queries from applicantsAssists in coordinating/organizing/running Clinical Area meetingsTakes minutes at meetings, writes up for circulationAssists as required with follow-up on action itemsDevelops and maintains rational systems for organizing and accessing Clinical Program information for students and facultyOversees payment of dues to CCPPP, CPA, AAPIC, and Time2TrackSends annual renewal update and instructions on Time2Track to studentsAssists in developing general organization, policies, and procedures for Clinical AreaAssists with updating and improving the Admissions and Clinical Area website contentCoordinates and attends events for the Clinical Area, CMHRT, and some departmentMaintains Clinical student filesMaintains and updates list of Clinical Program alumni contact and job informationMeets with DCT as requiredAssists with special projects as assignedFinancial Management:In collaboration with the CMHRT Director, creates financial plan for CMHRT including annual budget and revenue and expense forecast and reports to the Psychology Administrative Officer (PAO); monitors and reports expenditures and income, follows UW and department policies and proceduresIn collaboration with the DCT, creates financial plan for the Clinical Area including annual budget and revenue and expense forecast and reports to the PAO; monitors and reports expenditures and follows UW and department policies and proceduresIn collaboration with the CMHRT Director, creates financial plan for Test Library including annual budget and expense forecast and reports to the Psychology Administrative Officer (PAO); monitors and reports expenditures and income (provides Director with budget report each term), follows UW and department policies and proceduresAdministrator for debit system and finance online systemReviews needs and assesses appropriateness of purchases given budget constraints and policy, makes recommendations to CMHRT DirectorAssists and trains clinicians on billing clients; Creates, monitors, and provides policies and procedures for online billing system for in person and teletherapy; Monitors online record of paymentsAudits equipment upgrade needs and makes recommendations to CMHRT Director, purchases accordinglyProcesses expense reimbursements, student travel, conference fees and honorariumsCompletes purchase requisitions or uses the P-Card as required for faculty and student purchases, reconciles P-Card and requisitions on monthly basisMaintains and reconciles petty cash funds.Clinical Graduate Education Support:Coordinates a conflict-free course schedule for clinical graduate courses each academic term, requiring significant liaison with students, professors, and Psychology Program ManagerCoordinates the clinical research and development schedule each year; consisting of research talks, workshops and case conferencesAssists with practicum course scheduling, including advising students on which forms to fill out, which practicum course to take, scheduling of practicum courses, creation of new practicum coursesAssists with new clinical student application process (approx. 240 applicants each January), utilizing UW graduate application software, and coordinating schedules of applicants, faculty, and students for short-listed applicant’s visitsMaintains Ph.D. student’s clinical files according to UW and CPA policyAssists the CMHRT Director with updating, formatting, and editing CMHRT materials, policies and manualsAssists the DCT with divisional graduate student advisory materialsAssists the PAT Coordinator with updating, formatting, and editing the PAT manualFacilities Management:Liaises with University’s Plant Operations as required; complete and approve work requisitions in collaboration with the CMHRT Director. Track and oversee to ensure it is completed in a timely manner.Liaises with Psychology Administrator to coordinate Central Stores movers. Track and oversee to ensure it is completed in a timely manner.Monitors general supplies for the operation of standard office equipment; Contacts supplier if equipment is not working, such as debit machine or xeroxOrganizes and coordinates graduate room assignment assignments. Works with PAO to finalize and prepare office spaceCoordinates office reorganization, space planning and implementation, as requiredMonitors facility upkeep: including furniture, windows, adjunct room, carpets, garbage, recycling, locks, alarms, toys for child clients, books, artwork, lighting, data projectors.Equipment and Software:System Administrator for CMHRT database, client software (Penelope), and web-based collaboration services (such as SharePoint, Access, MS Teams, etc.)Manages the CMHRT’s and Clinical Area’s web page content, in consultation with CMHRT Director, DCT, and Psychology Web MasterLiaises with Psychology IT team for any issues and improvements required. Track and keep oversight of issues ensuring that they are resolved in a timely mannerLiaises with UW IST for security system. Adds, deletes users, and assigns fobsLiaises with Psych IT for A/V and sound systemSystem administrator for Qualtrics site and outcome questionnaire system (OQ)Expected to learn and implement software as required. Qualifications Undergraduate degree or equivalent combination of education and experience.Minimum 3 years administrative experience, including customer service, managing schedules and minute takingExperience in financial management an assetIntermediate experience with Microsoft Suite, SharePoint, and Web management and databasesWell-developed analytical, customer service, and communication skills (oral and written)Demonstrated discretion and respect for confidential information and processesStrong interpersonal skills with the ability to interact in a positive and supportive mannerAptitude for attention to detail and accuracy are essentialDemonstrated high level of organization and ability to manage high volumes of activity and changeDemonstrated ability to take initiative with a commitment to process improvementDemonstrated ability to problem solveDemonstrated competence with data management and analysisAdvanced level skills in software programs such as Excel, Qualtrics, SPSS Equity Statement The University of Waterloo acknowledges that much of our work takes place on the traditional territory of the Neutral, Anishinaabeg, and Haudenosaunee peoples. Our main campus is situated on the Haldimand Tract, the land granted to the Six Nations that includes six miles on each side of the Grand River. Our active work toward reconciliation takes place across our campuses through research, learning, teaching, and community building, and is co-ordinated within theOffice of Indigenous Relations. The University values the diverse and intersectional identities of its students, faculty, and staff. The University regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. The University of Waterloo seeks applicants who embrace our values of equity, anti-racism and inclusion. As such, we encourage applications from candidates who have been historically disadvantaged and marginalized, including applicants who identify as First Nations, Métis and/or Inuk (Inuit), Black, racialized, a person with a disability, women and/or 2SLGBTQ+. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. The University of Waterloo is committed to accessibility for persons with disabilities. If you have any application, interview, or workplace accommodation requests, please contact Human Resources at [email protected] or 519-888-4567, ext. 45935. Options Apply for this job onlineApplyShareEmail this job to a friendRefer Sorry the Share function is not working properly at this moment. Please refresh the page and try again later. Share on your newsfeed Application FAQsSoftware Powered by iCIMSwww.icims.com

Research Finance Coordinator Requisition ID 2024-11870 Department Psychology Employment Type Permanent Time Type Full-Time Hiring Range $54,119 - $67,649 Job Category Finance Job Location : Location CA-ON-Waterloo Overview The Research Finance Coordinator provides financial services within the Department with particular focus in the areas of research grants, awards and contracts. In partnership with the Psychology Administrative Officer and the Faculty Financial Analyst, s/he establishes and maintains sound financial practices, provides expert financial guidance and problem-solving skills and ensures that financial activity in Psychology conforms to the University’s financial policies and procedures. This position is responsible for ensuring that compliance standards and appropriate formal reporting are maintained and accomplishes this goal in consultation with the Faculty Financial Analyst and the Office of Research. Responsibilities Administrative SupportDevelop and manage administrative calendar of research activities including application deadlines, financial payment processes and annual reporting Maintain a comprehensive understanding of granting agencies’ funding regulations, compliance criteria and provide guidance for department researchers; including necessary training sessionsConsult with the Faculty Financial Analyst, attend Arts training sessions and Research Finance Compliance Workshops Ensure that financial practices, reporting and records are effectively developed within the department, with particular attention to complex funding arrangements, maintaining audit-ready records; ensuring that the department’s interests are well represented at all relevant administrative levelsResponsible for completing and reviewing all transactions and authorizing claims ensuring compliance with Tri-Agency guidelines of expense eligibility and documentation; in the case of high materiality/high risk payments, requests will be reviewed by the Research Finance Training and Compliance Officer prior to submission to Finance.Develop and maintain research account file system in accordance with relevant policies and accounting practicesCasual payroll - new hires, changes and bi-weekly timesheets Order computer equipment and suppliesPerforms other duties as assignedFinancial ProcessingPrepare and submit all required reimbursements, purchase requests, travel, and payroll, in accordance with granting agency guidelines and established UW and department policies and procedures; Advise all researchers regarding relevant policies, procedures and department practices.Expenditures exceeding $5,000 are forwarded to the Research Finance Training and Compliance Officer for pre-review prior to submission.Ensure adherence to auditing and compliance regulations for each financial transaction and maintain required accuracy and documentation in departmental filesProvide advice and assistance to researchers regarding monthly monitoring of grant activity; assist with problem-solving and error correction in partnership with the Faculty Financial Analyst, Office of Research and Finance Financial Planning and ReportingProvide direction and guidance to Psychology researchers as appropriate. Grant preparation may be in partnership with Arts Research Development Officer and/or Faculty Financial AnalystAssist with dissemination of UW and Faculty policy and procedure updates to researchers and staff who direct responsibilities related to research finance; provide advice and training related to individual grants/contracts in cooperation with the Faculty Financial AnalystAvailable to represent the department in meetings with the Faculty of Arts, Office of Research, and Finance in other contexts where research funding is under discussion, development, or reviewEnsure that administrative systems are in place to monitor expenditures and budget commitments for multi-partner grants, such as CRC, CFI, ERAProvide annual financial summaries to Office of Research, while following UW and the Faculty of Arts policies and guidelines Qualifications Undergraduate degree or equivalent combination of education and / or experience Minimum 3 years administrative experienceDemonstrated financial experience in a university work environment is preferred.Experience with Unit4 and Concur is an assetAptitude for attention to detail and accuracy are essential.Demonstrated high level of organizational skills for managing multiple priorities and deadlines with an ability to work independently and as a member of a team.Excellent interpersonal and communication skillsDemonstrated ability to take initiative with a commitment to process improvement.Demonstrated ability to problem solve.Experience working with international students and people from a wide variety of backgrounds and cultures an asset Equity Statement The University of Waterloo acknowledges that much of our work takes place on the traditional territory of the Neutral, Anishinaabeg, and Haudenosaunee peoples. Our main campus is situated on the Haldimand Tract, the land granted to the Six Nations that includes six miles on each side of the Grand River. Our active work toward reconciliation takes place across our campuses through research, learning, teaching, and community building, and is co-ordinated within theOffice of Indigenous Relations. The University values the diverse and intersectional identities of its students, faculty, and staff. The University regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. The University of Waterloo seeks applicants who embrace our values of equity, anti-racism and inclusion. As such, we encourage applications from candidates who have been historically disadvantaged and marginalized, including applicants who identify as First Nations, Métis and/or Inuk (Inuit), Black, racialized, a person with a disability, women and/or 2SLGBTQ+. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. The University of Waterloo is committed to accessibility for persons with disabilities. If you have any application, interview, or workplace accommodation requests, please contact Human Resources at [email protected] or 519-888-4567, ext. 45935. Options Apply for this job onlineApplyShareEmail this job to a friendRefer Sorry the Share function is not working properly at this moment. Please refresh the page and try again later. Share on your newsfeed Application FAQsSoftware Powered by iCIMSwww.icims.com

Faculty Relations Coordinator Requisition ID 2024-11947 Department AVP, Faculty Planning & Policy Employment Type Permanent Time Type Full-Time Hiring Range $59,127 - $73,909 Job Category Administration Overview The Faculty Relations Coordinator is accountable to the Director, Faculty Relations for ensuring the accuracy, progression and timeliness of the University’s faculty appointment process in hiring the most qualified faculty members. This position is also responsible for the administration of sabbatical and leave of absence applications, administrative appointments and other faculty related procedural matters. Working with a high degree of autonomy they serve as the administrative liaison between the Office of the AVP, Faculty Planning and Policy and the six Faculty Dean’s Offices. Relying on relevant policies, procedures and precedents, they provide advice and support on these and a range of other administrative matters. The Coordinator works closely with the Deans’ Faculty Relations Officers and Executive Officers and offers support on special projects and strategic initiatives. This position is an integral component of a highly collaborative team. The incumbent demonstrates initiative, personal accountability, outstanding time management skills and excellent judgment in prioritizing duties, responsibilities, tasks, and projects to ensure accurate and timely completion. The incumbent also welcomes and fosters a collaborative work environment with all staff with a high level of precision, demonstrating attention to detail, efficiency, and a commitment to excellent client service. Professional writing skills and attention to detail are essential to this position. Responsibilities Academic and Administrative ManagementManages and facilitates the faculty appointment and reappointment process in a timely manner according to UW’s policies, procedures and guidelines for tenured hires, full time/part time probationary hires and definite term hiresFacilitates advertising for all faculty positions through the Canadian Association of University Teachers (CAUT) in keeping with Policy 76Processes applications for sabbatical and other leaves for approval by the Provost/AVP, Faculty Planning and Policy; ensuring documentation is complete and accurate; calculates and verifies sabbatical leave entitlements for faculty members serving the UW communityIn collaboration with the Director, Faculty Relations develops and continuously improves processes and procedures related to faculty for use across faculties to ensure uniform service and quality performanceWorks closely with the Office of Research to ensure university and government rules and regulations are followed for the recruitment and hiring of Canada Research Chairs, maintaining our high standards of fairness and inclusivityMonitors and processes faculty requests for reduced loads and reduced loads to retirement, adhering to Policy 59 with regards to age, service and length of arrangementMaintains faculty member files with records of cross appointments and other administrative arrangements as service to the universitySupports the University Tenure and Promotion and Committee preparing applicants’ files and reports to Senate and the Board of GovernorsServes as the lead organizer for the annual New Faculty Orientation for the UniversityLiaison and ReportingServes as liaison between the Office of the AVP, Faculty Planning and Policy and Deans’ Offices on faculty advertising, faculty appointments, faculty leaves, and other procedures related to faculty members using detailed knowledge of the Memorandum of Agreement (MOA)Advises and supports Faculty Deans’ assistants on effective and up to date hiring processes and related best practices providing clarity, oversight, training and updates to numerous faculty related proceduresMaintains records of all academic and administrative appointments and reappointments, faculty rank and status, sabbaticals and other leaves, retirements, resignations, etc.Prepares reports to Board of Governors on behalf of the Provost related to leaves • Ensures proper documentation is provided to relevant stakeholders to avoid delays in processing • Serves as a resource to the chair of the Deans’ Administrative Group (DAG)Records and DatabaseMaintains all UW faculty files securely and in accordance with policy and proceduresMaintains the faculty hiring database for faculty appointments; ensures integrity of data and recommends amendments to the database as appropriateMaintains a current listing of all Deans, Associate Deans, Academic Chairs and Directors and respective assistantsServes as a resource in the transition to an institutional new Faculty Information SystemConfidential SupportHandles confidential materials with discretion throughout faculty-related processesFinancial ResponsibilityResponsible for administering payment for advertising of faculty positions as per Policy 76 using a P-card Qualifications University degree or equivalent experience and educationThe incumbent will have thorough knowledge of the university, its policies and procedures as they relate to faculty, and a proven ability to manage large volumes of work, conflicting priorities, and competing deadlinesExcellent communication, problem solving, technical and writing skillsExperience implementing innovative administrative processesA minimum of 3-5 years’ experience in an office work environment that includes providing senior executive level support to multiple individualsCollaborative team player comfortable leading as well as executing and taking constructive input from multiple sourcesAbility to provide support to the Faculty Relations and Executive Officers in the Faculties by earning the trust and confidence of themCommunicates effectively, precisely, and professionally with internal and external sourcesAbility to manage tight deadlines and stressDemonstrated outstanding interpersonal and relationship-building skills, tact, judgment and diplomacy and positive and helpful attitudeDemonstrated ability to take initiative and work independently in a fast-paced and challenging environmentOrganizational and planning skills, with ability to think logically and to anticipate issuesIndependent judgment in areas of time management and task prioritizationAbility to balance competing demands on tight deadlines within a results-oriented environmentDemonstrated experience with filing systems and ability to manage large files, including requesting, indexing and organizing documents with unwavering attention to detailDemonstrated ability to effectively handle large volumes of work; ability to calculate procedural timelines and ensure adherence to sameFamiliarity with UW policies, guidelines, and proceduresAbility to handle confidential materials with discretionAdvanced experience with Microsoft Office programs, SharePoint, and Adobe Acrobat Professional. Familiarity with Access would be an assetExperience with client management systems would be an asset Equity Statement The University of Waterloo acknowledges that much of our work takes place on the traditional territory of the Neutral, Anishinaabeg, and Haudenosaunee peoples. Our main campus is situated on the Haldimand Tract, the land granted to the Six Nations that includes six miles on each side of the Grand River. Our active work toward reconciliation takes place across our campuses through research, learning, teaching, and community building, and is co-ordinated within theOffice of Indigenous Relations. The University values the diverse and intersectional identities of its students, faculty, and staff. The University regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. The University of Waterloo seeks applicants who embrace our values of equity, anti-racism and inclusion. As such, we encourage applications from candidates who have been historically disadvantaged and marginalized, including applicants who identify as First Nations, Métis and/or Inuk (Inuit), Black, racialized, a person with a disability, women and/or 2SLGBTQ+. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. The University of Waterloo is committed to accessibility for persons with disabilities. If you have any application, interview, or workplace accommodation requests, please contact Human Resources at [email protected] or 519-888-4567, ext. 45935. Options Apply for this job onlineApplyShareEmail this job to a friendRefer Sorry the Share function is not working properly at this moment. Please refresh the page and try again later. Share on your newsfeed Application FAQsSoftware Powered by iCIMSwww.icims.com

Coordinator, Operations and Events Requisition ID 2024-11922 Department Kinesiology and Health Sciences Employment Type Permanent Time Type Full-Time Hiring Range $49,349 - $61,686 Job Category Administration Job Location : Location CA-ON-Waterloo Overview Reporting to the Administrative Officer, a dynamic and organized Administrative Coordinator will support the administrative processes required for organizing and maintaining the operations for the Department of Kinesiology and Health Sciences (KHS) and the Centre for Community, Clinical and Applied Research Excellence (CCCare). This will include coordination of special events and outreach projects, financial compliance review, website updating and providing program support. Responsibilities Workday Campus Partner and General Financial Support Process new hires, one-time payments, terminations, and problem-solving support for WorkdayOnboard support and communication for new hiresReview payroll for compliance with university protocols and Employment Standards ActOrganize, maintain and file documentation related to financial transactions for audit purposesManage travel claims and Concur claim processing for non-research activitiesAct as a department reviewer for Faculty Professional Expense ReportsPrepare weekly Fusion reports for FinanceCharge-out invoicing, including setting up in Unit 4 as an invoice coderFacility Operations and ResourcesManage office equipment, including maintenance and repairs, submit service requests and prepare documentation for asset disposalCoordinate service interruptions and building maintenanceMaintain administrative office requirements, including purchase of printer cartridges and paper and general office suppliesReceive and distribute mail and prepare outgoing courier through online shipping systemsAssist with exam printing, confidential document storage and retention according to policyEnsure the efficient and equitable use of facilities and booking of spacePrepare and maintain a procedural manual for departmental processesMaintain and update the department directoryPrepare offices and onboarding documentation for new faculty, graduate students, or staffManage facilities for Grad students, including keys, fobs, door signs, mailbox signs, and telephones (CCCare - located in BMH (Burt Matthews Hall)Event and Website ManagementCoordinate KIN Lab Days event, acting as the liaison with high school teachers and coordinating with internal stakeholders to ensure a successful eventManage the internal bookings of space and resources related to event planningUpdate and maintain the KHS website using WCMS3Arrange for website photos and upload them to the websiteProgram Support (Academic and CCCare)Provide administrative support for special projects as requiredAssist and support the Associate Chair of Administrative Research Partnership and Outreach (ARPO) with meeting coordination and other administrative tasks.Manage OCEANS referrals (CCCare)Provide administrative support for the Volunteer Program at CCCare, acting as the lead contact for email communicationUpdate CCCare assessment databaseOversee CCCare operations, checking supplies, addressing building issues, and overseeing the nutrition centreProvide program support to Lab Instructors related to short term absences in labs, VIFs, and related communicationsManage retention and storage of confidential documents Qualifications Undergraduate degree or equivalent combination of education and experienceFirst Aid certification is an assetTwo or more years of payroll, financial or administrative experienceTwo or more years of experience in an academic settingFamiliarity with Workday and WCMS an assetFamiliarity with university policy and procedures an asset Intermediate skill level using Microsoft Office, Excel, and TeamsWell-developed organizational, customer services and communication skillsAptitude for attention to detail and accuracy are essentialStrong interpersonal skills with the ability to interact in a positive and supportive mannerAbility to adapt to changing responsibilities and take initiative Equity Statement The University of Waterloo acknowledges that much of our work takes place on the traditional territory of the Neutral, Anishinaabeg, and Haudenosaunee peoples. Our main campus is situated on the Haldimand Tract, the land granted to the Six Nations that includes six miles on each side of the Grand River. Our active work toward reconciliation takes place across our campuses through research, learning, teaching, and community building, and is co-ordinated within theOffice of Indigenous Relations. The University values the diverse and intersectional identities of its students, faculty, and staff. The University regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. The University of Waterloo seeks applicants who embrace our values of equity, anti-racism and inclusion. As such, we encourage applications from candidates who have been historically disadvantaged and marginalized, including applicants who identify as First Nations, Métis and/or Inuk (Inuit), Black, racialized, a person with a disability, women and/or 2SLGBTQ+. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. The University of Waterloo is committed to accessibility for persons with disabilities. If you have any application, interview, or workplace accommodation requests, please contact Human Resources at [email protected] or 519-888-4567, ext. 45935. Options Apply for this job onlineApplyShareEmail this job to a friendRefer Sorry the Share function is not working properly at this moment. Please refresh the page and try again later. Share on your newsfeed Application FAQsSoftware Powered by iCIMSwww.icims.com