The Ontario Institute for Cancer Research (OICR) is seeking a seasoned professional to manage our Biosafety Compliance and Employee Health, Safety and Wellness Programs. As a Health & Safety leader you will be responsible for developing and implementing strategies and programs to ensure that OICR is a safe place to work, employee wellness is a top priority and OICR is meeting its legal obligations. OICR is located within the MaRS complex, an advanced academic research institute dedicated to cancer research, that contains offices, CL2 research wet labs, bioinformatics dry labs, chemistry labs and a Nuclear Magnetic Resonance (NMR) facility.OICR is Ontario's cancer research institute. We bring together people from across the province and around the world to improve the lives of everyone affected by cancer. We take on the biggest challenges in cancer research and deliver real-world solutions to find cancer earlier and treat it more effectively. We are committed to helping people living with cancer, as well as future generations, live longer and healthier lives.Launched in December 2005, OICR is an independent institute funded by the Government of Ontario through the Ministry of Colleges and Universities.Position responsibilities include:Health and SafetyIn consultation with various safety committees, organizational leaders and stakeholders, develops and implements organizational-level policies, plans, procedures, training and guides that ensures safe work and compliance to safety legislation including but not limited to the Occupational Health and Safety Act, Human Pathogen and Toxins Act, Transportation of Dangerous Goods Act.Develops and implements policies, programs and procedures to mitigate workplace hazards in areas including incident management, safety training, laboratory and office safety, biosafety and biosecurity, medical surveillance, emergency response, ergonomics, first aid, and workplace violence.Serves as organization's subject matter expert on health and safety legislation.Conducts risk assessments and recommends mitigations for a wide range of workplace hazards.Manages the work of the Joint Health and Safety Committee (JHSC) and OICR Biosafety Committee (OBC), including serving as a safety resource and management representative on the JHSC and the designated institutional Biological Safety Officer (BSO).Serves as the Health and Safety Lead on the organization's Emergency Response Team (ERT), including pandemic planning and response.Serves on the Corporate Management Team representing Health, Safety and Wellness.Employee WellnessDevelops and maintains policies and programs relating to mental health, psychological safety, wellness.Participates in accommodation and return to work procedures.Manages vendor relationship for employee and family assistance services and medical surveillance.Consults on accessibility and accommodation requests as part of the return-to-work team focusing primarily on physical accommodations and ergonomic support in collaboration with HR.Organization ComplianceEvaluates and monitors compliance for all related policies, programs and procedures/guidelines including corrective actions that arise through monthly safety inspections, incidents, meeting discussions and ad hoc audits.Identifies gaps in the HSW program and develops plans to address them including hazards resulting from new or modified facilities, processes, equipment, personnel or materials.Oversees the vendor and maintenance of the safety data sheet management system and other requirements as set out by Reg. 860, Workplace Hazardous Materials Information System (WHMIS).Acts as primary contact for external liaison with Workplace Safety Insurance Board (WSIB) representatives, Ministry of Labour, Training and Skills Development (MLTSD), and Public Health Agency of Canada (PHAC) as required.Sets health, safety and wellness goals and strategies, including the development of key metrics to assist in prioritization of future initiatives.Ensures records (e.g., training records, accommodation plans, incident reports) are maintained in accordance with privacy and other internal and external requirements.Keeps abreast of legislative changes that may have internal policy or process implications with respect to health, safety, and wellness.General Duties across all areas of responsibilityDesigns and implements programs.Sources and negotiates vendor services.Builds partnerships with a wide range of internal clients and external stakeholders.Creates and conducts employee training.Writes employee communications and intranet content.Maintains high standards of business conduct, ethical behavior, and confidentiality.Manages one staff member - Health, Safety and Wellness CoordinatorCarries a cell phone and may be required to work outside of standard business hours on occasion for emergency response and incident management as part of OICR's Emergency Response Team.Qualifications:Bachelor's degree in occupational health & safety or recognized equivalentCanadian Registered Safety Professional (CRSP), Certified Health and Safety Consultant (CHSC) designation or equivalentThorough knowledge and understanding of the Occupational Health and Safety Act, Human Pathogens and Toxins Act, Workplace Safety and Insurance Act, Human Rights Code, Transportation of Dangerous Goods Act, Workplace Hazardous Materials Information System (WHMIS) regulationsExperience in a research, healthcare, pharmaceutical, bio-tech or laboratory environment including knowledge and expertise in CL2 processes is requiredExposure as a Biosafety Officer in a lab environmentExperience in emergency response, business continuity planning, fire evacuation planningExperience in accommodation, ergonomicsExperience in coaching and supporting employees and managers, confidently and diplomaticallyHighly effective interpersonal skills with a customer-service focusSelf-starter who can work independently and as part of teams, modelling collaborative behaviours and executing with minimal supervisionFlexible with the ability to work efficiently in a fast-paced, dynamic environmentOrganized with ability to multi-task and prioritize workExcellent presentation and training skillsAbility to write clear and concise employee communications and training materialsHighly computer literate with proficiency in MS Office applicationsFamiliar with HRIS, learning/training systems, metrics, employee benefits, negotiating, evaluating and coordinating services with vendorsCertification in First Aid and CPR or working towardsFor more information about OICR, please visit the website at www.oicr.on.ca.To learn more about working at OICR, visit our career page.CLOSING DATE: Until Filled

Senior Sponsored Awards And Research Compliance Officer

Ontario Institute For Cancer Research, Toronto, Ontario

About UsThe Ontario Institute for Cancer Research (OICR) is Ontario's cancer research institute. We bring together people from across the province and around the world to improve the lives of everyone affected by cancer. We take on the biggest challenges in cancer research and deliver real-world solutions to find cancer earlier and treat it more effectively. We are committed to helping people living with cancer, as well as future generations, live longer and healthier lives.Launched in December 2005, OICR is an independent institute funded by the Government of Ontario through the Ministry of Colleges and Universities.Job DetailsPosition: Senior Sponsored Awards and Research Compliance OfficerLocation: MaRS Centre, TorontoDepartment: Research OperationsReports To: Senior Director, Research Operations & Therapeutic InnovationSalary: Commensurate with level of experience; total compensation includes a competitive benefits plan, plus a defined benefit pension plan (HOOPP) Hours: 35 hours/weekJob Type: HybridStatus: Full-time, Temporary (Leave coverage for June 2024 to September 2025)Position SummaryOICR is seeking a Senior Sponsored Awards/Research Compliance Officer (SA/RCO) to join the Research Operations team. The Senior SA/RCO will provide administrative support and facilitate submission of OICR investigators' grant applications to funding agencies and will receive, review, negotiate, and track award agreements. The Senior SA/RCO will be responsible for accountability requirements of funding sponsors and will work with OICR Principal Investigators (PI), leadership and the Manager, Research and Financial Reporting, to ensure compliance. The Senior SA/RCO will oversee the Institute's Responsible Conduct of Research and Research (RCR) Ethics training and will be responsible for liaising with the Institute's Research Ethics Board (REB) to ensure that all projects have appropriate approvals. The Senior SA/RCO will contribute to enhancing team efficiencies, developing strong infrastructure that is responsive to evolving stakeholder needs, and employing sound information management system(s). This position is temporary, full-time for 16 months to cover a maternity leave.Position ResponsibilitiesGrants (Pre-Award):Monitor announcements from funding agencies and communicate these to OICR scientists in a systematic manner.Maintain institutional profiles on external agency/sponsor sites.Train OICR PIs and/or their support staff in the use of funding agencies' electronic submission systems.Provide guidance and suggestions to applicants to ensure alignment with funding announcements, any institutional and/or agency policy requirements, as well as OICR research administration matters.Act as a primary institutional contact for external agencies.Liaise with funders to answer questions regarding competition guidelines.Flag institutional and/or agency policy/procedural concerns in applications.Maintain records of all grant application submissions and provide external funding metrics as requested.Work with OICR PIs, non-PI leaders, and Finance to review all grant applications, letters of intent, letters of support, etc. prior to the approval and sign-off by the OICR Executive Vice-President and Head of Implementation Science. Grants (Post-Award):Review, negotiate and complete Funding and Data Access agreements (with the assistance of OICR's legal, financial and commercialization teams, when needed).Draft, negotiate, and complete sub-grant agreements (with the assistance of various OICR departments, when needed).Ensure compliance with OICR's and granting agencies' relevant policies, regulations and requirements as well as other regulations and requirements.Work closely with granting agencies and internal departments to resolve any problems throughout the life of the award.Maintain records (both electronic and hard copy as applicable) of all agreements; andWork closely with OICR investigators, their support staff, and Finance to ensure timely submission of scientific and financial reports to granting agencies.Provide support as well as pre- and post-Award metrics to internal and external stakeholders (e.g., University of Toronto, OICR's Board of Directors).Respond to auditors' questions as needed (e.g., annual NIH audit).Respond to ad hoc reporting requested by funding agencies. Training and Compliance:Write and update institutional policies to reflect changes in the sponsored awards and research ethics/compliance landscape, as appropriate.Ensure compliance with internal policies and procedures related to pre- and post-award management of awards in tandem with Finance and Operations teams.Oversee, track and ensure compliance with RCR training for all OICR research staff.Oversee, track and ensure compliance with Ethics training for all OICR research staff.Provide guidance and training for OICR researchers on REB requirements, submissions, etc.Draft and update training materials, how-to documents, etc. for OICR's intranet.Act as a liaison with the Institute's REB.Track REB submissions and documents.Ensure that certifications (e.g., REB, animal use, biosafety permits) are in place for research projects.Provide metrics on institutional compliance to support the Institute's Enterprise Risk Management activity.Respond to governmental agency audits, including but not limited to the annual NIH audit. Develop policies or procedures that address audit concerns to ensure OICR compliance and good standing. Other:Review agreements for data access, obtaining institutional approvals for data requests, and ensure all necessary compliance components are in place.Provide support to the Office of the Deputy Director on relevant sponsored award matters.Draft and update institutional policies to reflect changes in the sponsored awards and research ethics/compliance landscape, as appropriate.Develop, maintain, and ensure compliance with internal policies and procedures related to pre- and post-award management of awards in tandem with Finance and Operations teams.Provide metrics on training completion rates and other compliance-related activities (e.g., research misconduct) to OICR's Office of Risk and Compliance.Maintain the sponsored awards database to provide external funding metrics.Provide pre- and post-Award metrics to internal and external stakeholders.Keep up-to-date on best practices, tools and techniques in areas of responsibility and sharing information and resources with the team, as well as the broader OICR community.Draft and coordinate submission of PI award nomination packages on behalf of OICR (e.g., Canadian Cancer Society awards of excellence, CCRA awards).Serves as the institutional system administrator for funding agencies' electronic submission systems (e.g., Canadian Institutes of Health Research (CIHR), National Institutes of Health (NIH)).Coordinate the submission of the geopolitical risk assessments together with the requesting PI and internal stakeholders (e.g., IT, Information Security, Risk and Compliance).Advise OICR PIs on the development of Data Management and Research Security Mitigation Plans submitted to funding agencies.QualificationsUniversity degree in a science field with some research experience, or recognized equivalent.Experience in pre- and post-awards management.Familiar with the funding processes of government agencies (e.g., CIHR, NIH, CFI) and charitable foundations (e.g., Canadian Cancer Society, Cancer Research Society).Demonstrated experience with budgets and legal agreements.Comfortable working independently with guidance from the supervisor and other OICR management, whilst also being open to receiving feedback.Must be a team player with flexibility to adjust and adapt work priorities during peak times.Attention to detail, excellent organizational, time management, and problem-solving skills.Sound understanding of potential ethics and governance issues in research.Working knowledge of Microsoft Office software applications (Excel, Word, PowerPoint) and Google documents in shared folders.Ability to work with customized software for Sponsored Awards tracking.Strong verbal and written communication skills.Demonstrated commitment to client service and satisfaction.For more information about OICR, please visit the website at www.oicr.on.ca.To learn more about working at OICR, visit our career page.POSTED DATE: April 11, 2024CLOSING DATE: Until Filled