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Posting Title CLK 12R - Customer Service Assistant Position Classification Clerk R12 Union GEU Work Options On-Site Location Victoria, BC V9B 6X2 CA (Primary)Salary Range $29.7809 - $33.6186 hourly Close Date 4/28/2024 Job Type Temporary (Auxiliary) Temporary End Date Ministry/Organization BC Public Service -> Citizens' Services Ministry Branch / Division Strategic Initiatives and People / Real Property Div Job Summary Bring your expertise in program planning and historyMINISTRY OVERVIEW Dedicated to making life better for British Columbians, the Ministry of Citizens' Services (CITZ) delivers key services that people rely on. CITZ delivers accessible, multi-channel services, through a single-point-of-contact service approach to people in urban and rural communities through Service BC , and delivers the digital face of government at www.gov.bc.ca . CITZ also provides support for the expansion of high-speed internet connectivity throughout the province, leadership across government to modernize information management and technology resources, trusted data services to government agencies, prompt, and relevant responses to freedom of information requests, and statistical and economic research, information and analysis to businesses and the public sector. In addition, the ministry manages the Province's real estate assets, technology systems and equipment, and leverages procurement to increase business opportunities and create rewarding jobs that contribute to local economies and benefit individuals, families, and communities.A service-focused organization, CITZ strives to be a great place to work, where all employees feel both engaged and motivated to do their best.BRANCH OVERVIEW The Strategic Initiatives and People (SIP) branch leads and champions the implementation of RPD's Leadership Framework, Strategic Planning Framework, and People Strategy. SIP is a centralized service that steers and supports RPD colleagues in strengthening strategic management. SIP Management Services is a central agency that leads or supports a variety of division-wide activities encompassing planning, special events or projects, corporate assignments, and policies and procedures.JOB OVERVIEW Customer Service Assistants support the St. Ann's Academy community rentals, to assist with the development of operational, systems and procedures for St. Ann's Academy, and to contribute to the administration of the St. Ann's Academy educational/interpretative programs.Job Requirements:• A degree, diploma or certification in history, museology, heritage management, business management, education or related field of study; OR • A combination of education and experience with an emphasis on heritage, public relations, or tourism. • A minimum of two years' related experience in program planning, development, and delivery, preferably in a heritage or related field. • Experience in public education, interpretation, or information. • Experience in building facility management • Basic administrative experience.Provisos/Willingness statements; • Must be willing and able to work shift work, including evenings, nights, and weekends. Upon mutual agreement and within operational requirements, work schedules may be flexible and there will be no guaranteed hours of work. • Must maintain an active/adequate level of physical fitness including the ability to climb stairs and lift to 20 lbs.For questions regarding this position, please contact [email protected] .About this Position: Currently there are three (3) part-time opportunities available in Victoria. This position has full time on-site requirements. An eligibility list may be established to fill future temporary and permanent vacancies across the Ministry of Citizens' Services Employees of the BC Public Service must be located in BC at the time of employment.Working for the BC Public Service: The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.The Indigenous Applicant Advisory Service is available to applicants that self-identify as Indigenous (First Nations, status or non-status, Métis, or Inuit) seeking work or already employed in the BC Public Service. For guidance on applying and interviewing, please contact [email protected] or 778-405-3452.The BC Public Service is an award-winning employer and offers employees competitive benefits, amazing learning opportunities and a chance to engage in rewarding work with exciting career development opportunities. For more information, please see What We Offer .How to Apply: Your application must clearly demonstrate how you meet the job requirements listed above.Cover Letter: NO - Please do not submit a cover letter as it will not be reviewed.Resume: YES - Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying.Questionnaire: YES - You will need to complete a standard questionnaire (current employment status, eligibility to apply, etc.).Helpful tips, videos and more regarding the application process can be found on the Your Job Application page of MyHR. If you are experiencing technical difficulty applying, e-mail [email protected] , before the stated closing time, and we will respond as soon as possible.Additional Information: A Criminal Record Check (CRC) will be required.Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located at the bottom of the posting.Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.Job Category Administrative Services

Posting Title CLK 09R - Service Management Assistant Position Classification Clerk R9 Union N/A Work Options Hybrid Location Victoria, BC V9B 6X2 CA (Primary)Salary Range $50,190.86 - $56,546.21 annually Close Date 4/29/2024 Job Type Regular Full Time Temporary End Date 12/31/2024 Ministry/Organization BC Public Service -> BC Public Service Agency Ministry Branch / Division HR Planning, Modernization and Corporate Services Division Job Summary Apply your excellent customer service and organizational skills in this unique administrative opportunityThe BC Public Service Agency (PSA) provides human resource management services and direction to provincial public service ministries and organizations in British Columbia. The PSA plays a lead role in advancing public service renewal by ensuring the BC Public Service attracts, retains, and develops the workforce government needs. The PSA supports the work of BC Public Service employees and managers by providing a wide range of human resources services.The Service Management Assistant provides a variety of office administrative, secretarial and IT support services for the Business Performance division, including providing liaison with branch offices based on general knowledge of various Public Services Agency regulations, policies, and procedures.Job Requirements: Secondary school graduation or equivalent. Extensive experience with Microsoft Office/Office 365 range of applications. Experience responding to enquiries from clients, by phone, e-mail, and/or in-person. Preference may be given to candidates with Valid Workers' Compensation Board (WCB) Occupational First Aid Level 1, 2 or 3. Preference may be given to candidates with experience providing customer support services in a fast-paced environment. Preference may be given to candidates with experience providing administrative support in an office setting. For questions regarding this position, please contact [email protected] .About this Position: Flexible work options are available; this position may be able to work up to 3 days at home per week subject to an approved telework agreement. This is a temporary opportunity for seven (7) months. A permanent appointment may result from this temporary appointment. An eligibility list may be established to fill future temporary and permanent vacancies. This temporary posting is not limited to the geographic area. Board and lodging and relocation expenses do not apply. This position is excluded from union membership. Employees of the BC Public Service must be located in BC at the time of employment.Working for the BC Public Service: The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.The Indigenous Applicant Advisory Service is available to applicants that self-identify as Indigenous (First Nations, status or non-status, Métis, or Inuit) seeking work or already employed in the BC Public Service. For guidance on applying and interviewing, please contact [email protected] or 778-405-3452.This is your opportunity to live in one of the most beautiful regions in British Columbia and work for the BC Public Service. We offer a healthy work/life balance, excellent benefits and much more .How to Apply: Your application must clearly demonstrate how you meet the job requirements listed above.Cover Letter: NO - Please do not submit a cover letter as it will not be reviewed.Resume: YES - A resume is required as part of your application, however, it may not be used for initial shortlisting purposes.Questionnaire: YES - You will need to complete a comprehensive questionnaire to demonstrate how you meet the job requirements. Include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and how you obtained your relevant experience. The questionnaire will take approximately 60 minutes to complete.Helpful tips, videos and more regarding the application process can be found on the Your Job Application page of MyHR. If you are experiencing technical difficulty applying, e-mail [email protected] , before the stated closing time, and we will respond as soon as possible.Additional Information: A Criminal Record Check (CRC) will be required.Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located at the bottom of the posting.Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.Job Category Administrative Services, Information Management/Information Technology

Posting Title CLK ST 12R - Legal Assistant - Amended Position Classification Clerk Stenographer R12 Union N/A Work Options Hybrid Location Victoria, BC V9B 6X2 CA (Primary)Salary Range $54,387.32 - $61,395.95 annually Close Date 5/1/2024 Job Type Regular Full Time Temporary End Date Ministry/Organization BC Public Service -> Attorney General Ministry Branch / Division Legal Services Branch Job Summary Contribute to the administration of justice in a diverse legal environment by bringing your thoroughness, good judgement and initiative to this specialized roleThe Attorney General is the legal advisor to the government of British Columbia and is charged with ensuring that the administration of public affairs is carried out in accordance with the law. The Ministry of Attorney General is structured to carry out this mandate under the direction of the Attorney General, and Legal Services Branch (LSB) supports the Ministry in fulfilling this mandate by serving as legal advisor to government in civil law matters. LSB provides legal advice to government and ensures that legal risks associated with government operations are reduced. LSB's clients include all ministries of the government, Cabinet and certain public agencies.The Legal Assistant will provide legal support services to Barristers and/or Solicitors for all levels of court such as B.C. Supreme Court, B.C. Court of Appeal, Supreme Court of Canada, Federal Court and Administrative Tribunals.Your ability to deal with issues of a sensitive and confidential nature with tact, diplomacy and good judgement will prepare you to work effectively in a demanding environment where criminal cases are managed. You are well versed in legal terminology, an accurate and efficient information recorder and researcher and adept at handling inquiries from a variety of persons, including those that are possibly irate or resistant. Working with limited direction, you exhibit exceptional organizational, verbal and written communication skills, and the ability to build and maintain productive working relationships with key stakeholders.If you are seeking to gain valuable experience to advance your administrative career in a dynamic environment, we look forward to your application.Job Requirements: Secondary school graduation or equivalent Preference may be given to applicants who have the following: Experience utilizing Microsoft Office programs; Completion of a Legal Office Administrative Assistant program from a recognized institution; Education and/or training relevant to office administrative support; Experience working in a public service environment; At least six months of experience working in a legal environment; More experience working in a legal environment; Experience working in a litigation environment; Experience with the BC Supreme Court Civil Rules; or Knowledge of and/or experience using BC Online and/or the BC Registry Application (including Court Services Online, BC Registry Services). For questions regarding this position, please contact [email protected] .About this Position: There are three (4) positions available: Three (3) permanent opportunities. One (1) temporary opportunity for 12 months. This temporary opportunity may be extended and/or become permanent. An eligibility list may be established to fill future temporary and permanent vacancies.Flexible work options are available; this position may be able to work from home a few days a week subject to an approved telework agreement. Employees of the BC Public Service must be located in BC at the time of employment. Amendment April 25, 2024: job overview section updated.Working for the BC Public Service: The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.The Indigenous Applicant Advisory Service is available to applicants that self-identify as Indigenous (First Nations, status or non-status, Métis, or Inuit) seeking work or already employed in the BC Public Service. For guidance on applying and interviewing, please contact [email protected] or 778-405-3452.The BC Public Service is an award-winning employer and offers employees competitive benefits, amazing learning opportunities and a chance to engage in rewarding work with exciting career development opportunities. For more information, please see What We Offer .How to Apply: Your application must clearly demonstrate how you meet the job requirements listed above.Cover Letter: NO - Please do not submit a cover letter as it will not be reviewed.Resume: YES - Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying.A resume is required as part of your application, however, itmay notbe used for initial shortlisting purposes.Questionnaire: YES - You will need to complete a basic questionnaire to demonstrate how you meet the job requirements.Helpful tips, videos and more regarding the application process can be found on the Your Job Application page of MyHR. If you are experiencing technical difficulty applying, e-mail [email protected] , before the stated closing time, and we will respond as soon as possible.Additional Information:. A Criminal Record Check (CRC) will be required.Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located at the bottom of the posting.Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.Job Category Administrative Services, Court and Judicial Services Additional Information

Posting Title ADMN O 21R - Facilities Project Officer Position Classification Administrative Officer R21 Union GEU Work Options Hybrid Location Kelowna, BC V1Z 2S9 CA (Primary)Multiple Locations, BC CASurrey, BC V4P 1M5 CAVictoria, BC V9B 6X2 CASalary Range $69,760.70 - $79,322.69 annually Close Date 5/14/2024 Job Type Regular Full Time Temporary End Date 12/28/2024 Ministry/Organization BC Public Service -> Children & Family Development Ministry Branch / Division Workplace Support Services Job Summary Do you thrive in a high-volume environment? Do you enjoy serving a diversified public? Can you change priorities on a dime?The Facilities Project Officer leads accommodation projects and to provide facilities and asset management services for various buildings and offices.Job Requirements: Diploma or certificate related to facilities management or related discipline (finance, project management, business or public administration). OR An equivalent combination of education and experience may be considered. Minimum of 2 years experience managing large-scale facilities projects and leading project teams. Minimum of 1-year experience with policies and procedures related to facilities management, assets and purchasing. Minimum of 1-year experience with facilities and capital planning, property management, leasing practices and security and understanding of financial (budget, accounting) policies and procedures. Preference may be given to applicants with the following: Within the last year experience managing large-scale facilities projects and leading project teams. Within the last year experience submitting requests to CBRE for One Time Service Requests. Candidates with either a current valid PMP certificate or in the process of obtaining a PMP certificate. Provisos /Willingness statements: Some travel will be required and may need to use their own personal vehicle that meets Ministry standards (maintained in good and safe working condition) on an expense account basis. Must have and maintain a valid class 5 BC Driver's License and appropriate insurance. Other related assigned duties. For questions regarding this position, please contact [email protected] .About this Position: Flexible work options are available; this position may be able to work up to 4 days at home per week subject to an approved telework agreement. There is currently one (1) temporary appointment in Kelowna until December 28, 2024.A permanent appointment may result from this temporary appointment. An eligibility list may be established for permanent and/or temporary vacancies in Victoria, Kelowna and Surrey. Employees of the BC Public Service must be located in BC at the time of employment.Working for the BC Public Service:The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.The Indigenous Applicant Advisory Service is available to applicants that self-identify as Indigenous (First Nations, status or non-status, Métis, or Inuit) seeking work or already employed in the BC Public Service. For guidance on applying and interviewing, please contact [email protected] or 778-405-3452.The BC Public Service is an award-winning employer and offers employees competitive benefits, amazing learning opportunities and a chance to engage in rewarding work with exciting career development opportunities. For more information, please see What We Offer . How to Apply:Your application must clearly demonstrate how you meet the job requirements listed above.Cover Letter: NO - Please do not submit a cover letter as it will not be reviewed.Resume: YES - A resume is required as part of your application, however, it may not be used for initial shortlisting purposes.Questionnaire: YES - You will need to complete a comprehensive questionnaire to demonstrate how you meet the job requirements. Include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and how you obtained your relevant experience. The questionnaire will take approximately 60 minutes to complete.Helpful tips, videos and more regarding the application process can be found on the Your Job Application page of MyHR. If you are experiencing technical difficulty applying, e-mail [email protected] , before the stated closing time, and we will respond as soon as possible.Additional Information: A Criminal Record Check (CRC) will be required.Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located at the bottom of the posting.Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.Job Category Administrative Services

Posting Title CLK 12R - Office and Projects Administrator Position Classification Clerk R12 Union GEU Work Options On-Site Location Victoria, BC V9B 6X2 CA (Primary)Salary Range $54,387.32 - $61,395.95 annually Close Date 5/20/2024 Job Type Regular Full Time Temporary End Date Ministry/Organization BC Public Service -> Ministry of Forests Ministry Branch / Division OCF Job Summary The next exciting step in your administrative careerThe Ministry of Forests (FOR) is the Province's land manager, responsible for stewardship of Provincial Crown land, cultural and natural resources. FOR is one of six ministries jointly responsible for managing the natural resource sector and balancing economic opportunities with environmental stewardship.The ministry's regional operations are structured in 23 districts within eight regions under the senior leadership of three geographically based Assistant Deputy Ministers and eight Regional Executive Directors.The position is accountable for the delivery, planning, development, and coordination of administrative support to the Assistant Deputy Minister's Office specifically providing direct administrative support for the divisional executive leadership team, and staff. The position provides administrative services to a large program area with multiple lines of business with differing needs in many locations across the province.This role requires sound judgement and excellent organizational abilities. If you are a motivated, results-oriented administrative professional wanting to gain valuable experience in a fast-paced, collaborative team environment, we look forward to receiving your application.A career with the Ministry of Forests offers an exceptional opportunity to undertake a variety of challenging and rewarding roles, while supporting a healthy work/life balance. Explore the opportunities and value working with our team can offer you: Why work for the Ministry of Forests .Job Requirements:Education and Experience Requirements Secondary school graduation or equivalent and one (1) year of related experience in an office environment; OR, Other combinations of education, experience and/or training may be considered. Related experience must include EACH of the following: Experience editing documents and communications for a work area. Experience using Microsoft suite of tools, including Outlook, Word, Excel, and PowerPoint. Experience coordinating travel for management staff. Experience with contractand budget administration. Experience providing administrative and financial support services for a group of staff. Experience multi-tasking, working in a fast-paced office environment and managing your own workload. Experience communicating with and advising staff from various levels. Preference may be given to applicants with one (1) or more of the following: Providing administrative support to senior management and/or in an executive office. Providing project assistance. For questions regarding this position, please contact [email protected] .About this Position: This position is located in Victoria An eligibility list may be established to fill future permanent vacancies Employees of the BC Public Service must be located in BC at the time of employment.Working for the BC Public Service: The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.The Indigenous Applicant Advisory Service is available to applicants that self-identify as Indigenous (First Nations, status or non-status, Métis, or Inuit) seeking work or already employed in the BC Public Service. For guidance on applying and interviewing, please contact [email protected] or 778-405-3452.The BC Public Service is an award-winning employer and offers employees competitive benefits, amazing learning opportunities and a chance to engage in rewarding work with exciting career development opportunities. For more information, please see What We Offer .How to Apply: Your application must clearly demonstrate how you meet the job requirements listed above.Cover Letter: NO - Please do not submit a cover letter as it will not be reviewed.Resume: YES - A resume is required as part of your application, however, it may not be used for initial shortlisting purposes.Questionnaire: YES - You will need to complete a comprehensive questionnaire to demonstrate how you meet the job requirements. Include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and how you obtained your relevant experience. The questionnaire will take approximately 60 minutes to complete.Helpful tips, videos and more regarding the application process can be found on the Your Job Application page of MyHR. If you are experiencing technical difficulty applying, e-mail [email protected] , before the stated closing time, and we will respond as soon as possible.Additional Information: A Criminal Record Check (CRC) will be required.Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located at the bottom of the posting.Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.Job Category Administrative Services

Leadership opportunities with an innovative and growing School District Adjacent to Victoria on southern Vancouver Island, School District No. 62 (Sooke) is the fastest growing school district on Vancouver Island and one of the fastest growing districts in BC. The District operates in five municipalities: Langford, Colwood, Metchosin, Sooke and the Highlands and acknowledges the traditional territories of the Coast Salish: T’Sou-ke Nation and Scia’new Nation and Nuu-chah-nulth: Pacheedaht Nation. We also recognize some of our schools reside on the traditional territory of Esquimalt Nation and Songhees Nation. The District employs over 2,000 educators and support staff and serves over 13,000 students The District’s Strategic Plan looks ahead to the future and focuses on three priority areas: learning, engagement and growth. Executive Assistant - Secretary-Treasurer Start Date: July 2, 2024 The Executive Assistant provides support to the Board of Education and District Executives by being a key resource in coordinating daily activities and managing the administrative services to support of the achievement of operational and business objectives. The Executive Assistant operates with significant independence to successfully design, develop, and implement administrative best practices and records management procedures, while using a high degree of confidentiality and discretion. The position is also responsible for administrative services for the Board of Education and is the official recorder for all Board meetings. The Executive Assistant liaises with a number of internal and external stakeholders such as the Board of Education, District Executives, Principals/Vice-Principals, CUPE, STA, District Staff, DPAC, Provincial Government and Ministry representatives, Elections BC staff, Municipality staff, and the general public, in order to ensure the provision of smooth, seamless and effective administrative services that enables the District to deliver on its strategic goals. We are looking for candidates that: Strives for Personal Excellence Practices a Growth Mindset Thinks Critically and Creatively Effectively Communicates and Collaborates Build Relationships Foster Interconnectedness If you possess the above qualities, please submit a cover letter and resume outlining your education and experience in the following areas: Post-secondary diploma in a Public, Business or Office Administration Program and five years progressive experience in an Executive office environment. Experience working with a Board and Executive members in a confidential capacity. Experience working in the K-12 education sector. Experience in the management of Freedom of information and Protection of Privacy Act (FOIPPA) preferably in a government or public setting.School District No. 62 (Sooke) is an equal opportunity employer that is committed to diversity, equity and inclusion in the workplace that is free of discrimination and harassment. We believe in a learning and work environment that is welcoming and safe that values, reflects and appreciates differences. In addition to clearly demonstrating the above, you must also include the names of two references which must include your immediate supervisor as well as one other reference who can speak to your leadership skills. Other references may be contacted with your prior permission. The salary range for this full-time has a minimum salary of $67,323 to $84,153 per annum. Initial placement within the range is based on related education and experience. We also offer a competitive benefits package and pension.We thank all applicants for their interest, however, only those candidates selected for further consideration will be contacted. Thanks in advance for your understanding and wishing you all the best in your career journey.Please apply online at makeafuture.ca by Tuesday, May 21, 4:00pm. Position Title: Executive Assistant Supervisor: Secretary-Treasurer Date of Revision: May 8, 2024 Position Summary The Executive Assistant provides support to the Board of Education and District Executives by being a key resource in coordinating daily activities and managing the administrative services to support of the achievement of operational and business objectives. The Executive Assistant operates with significant independence to successfully design, develop, and implement administrative best practices and records management procedures, while using a high degree of confidentiality and discretion. The position is also responsible for administrative services for the Board of Education and is the official recorder for all Board meetings. The Executive Assistant liaises with a number of internal and external stakeholders such as the Board of Education, District Executives, Principals/Vice-Principals, CUPE, STA, District Staff, DPAC, Provincial Government and Ministry representatives, Elections BC staff, Municipality staff, and the general public, in order to ensure the provision of smooth, seamless and effective administrative services that enables the District to deliver on its strategic goals. Duties and Responsibilities Administers the day-to-day operation of District Executives and manages calendars and schedules through careful planning, co-ordination, and communication to maximize time management and ensure all deadlines are met. Provides functional support to District Executives and staff by interpreting and advising on administrative and records management procedures, including correspondence format and use of templates, the creation and maintenance of filing and records systems, ensuring adherence to legislative guidelines and legal requirements, and makes recommendations for changes. Manages the development of Board materials by collecting and organizing data from a variety of internal and external sources. Taking and publishing detailed/accurate minutes for meetings involving the Board of Education, SD62 Executive Team, and related committees. Organizes, prepares, and compiles accurate materials and ensures security of confidential and restricted documents. Co-ordinates and prioritizes meetings requests. Prepares and proofreads a variety of confidential correspondence, memos, detailed reports and/or presentation slides. Anticipates information needs and compiles and organizes appropriate materials for meetings. Determines issues of priority and flags urgent situations. Directs routine matters to other staff, as appropriate. Organizes meetings and events with a variety of participants and co-ordinates the logistics, including facilities and catering. Tracks and follows up on issues or projects, ensuring they are addressed and resolved in an accurate and timely manner. Co-ordinates and arranges travel requirements for the Board and District Executives, including airline flights and accommodation, and prepares expense claims. Develops, implements, and maintains administrative systems, procedures, and standards, including executive correspondence, templates, records management, and mail processing. Composes or prepares a variety of confidential correspondence, memos, detailed reports and/or presentation slides for the Board and District Executives Assists Secretary-Treasurer in the preparation of committee and Board of Education meeting agendas and materials. Uploads committee and Board of Education meeting materials and notifies the Board, District Executive, and the public. Records and prepares meeting minutes to reflect the discussion and decisions of the Board of Education. Participates on Executive/Management Committees as required. Co-ordinates the acquisition of Certificates of Insurance for school events. Provides schools with general advice regarding risk insurance. Co-ordinates and oversees the management of off-site records and documentation for the Board Office. Organize and maintain school board office facilities, space planning, telecommunication, furniture and asset management, equipment maintenance, security, and vehicle utilization. Reconciles credit card transactions for the Board and District Executive. Verifies and processes accounts payable items and ensures documentation, calculations, coding and signing authorities are accurate. Prepares and reconciles travel and expense claims for the Board and District Executive. Monitors inventory, requisitions office supplies and materials for the Executives. Works closely with the Executive Assistant for the Superintendent and provides back-up coverage when required. During municipal elections, working closely with the Chief Elections Officer in ensuring Trustee candidates' information is collected, sent to BC Elections, and reported to CivicInfoBC. The position also provides general advice to candidates. Education and Experience Post-secondary diploma in a Public, Business or Office Administration Program and five years progressive experience in an Executive office environment. Experience working with a Board and Executive members in a confidential capacity. Experience working in the K-12 education sector. Experience in the management of Freedom of information and Protection of Privacy Act (FOIPPA) preferably in a government or public setting. Competencies Strives for Personal Excellence: is mindful, remains calm and responds thoughtfully; takes pride in work; takes initiative and proactively plans, prioritizes, and organizes work; follows the District's Code of Conduct and values; follows through on commitments and takes responsibility for actions. Practices a Growth Mindset: demonstrates a positive outlook towards learning and is committed to ongoing development to expand skill set; stays current; reflects on self to continually learn and improve; remains positive; demonstrates adaptability and is willing and able to adjust to changes. Thinks Critically and Creatively: asks questions for better understanding; uses a solution-based approach to analyze relevant facts, evidence, and data to determine specific issues and inform ways forward; thinks outside of the box; looks for opportunities to continuously improve. Effectively Communicates and Collaborates: clearly articulates thoughts and ideas and shares timely and relevant information openly, honestly, and respectfully using oral, written, and visual formats; actively listens and respond appropriately; seeks opportunities to gain input and is open minded to the ideas and point of views of others. Builds Relationships: actively shows courtesy and respect to all, proactively builds healthy and trusting relationships; contributes to a positive working environment; cares about the wellness of others and makes connections. Fosters Interconnectedness: supports a welcoming and safe environment that values and appreciates differences and is reflective of everyone; assists in honouring and weaving Indigenous history, culture and language, and ways of being throughout the District. Job Description Page PAGE 3 of NUMPAGES 3

Posting Title CLK ST 12R - Office Administrator Position Classification Clerk Stenographer R12 Union GEU Work Options Hybrid Location Victoria, BC V9B 6X2 CA (Primary)Salary Range $54,387.32 - $61,395.95 annually Close Date 5/23/2024 Job Type Regular Full Time Temporary End Date Ministry/Organization BC Public Service -> Health Ministry Branch / Division Finance and Corporate Services/ Capital Services Branch Job Summary Contribute your organizational abilities in this independent key roleThe Ministry of Health is responsible for maintaining an accessible, high quality, affordable system for health service delivery that meets the needs of the citizens of the Province of BC.The Finance and Corporate Services Division supports the Ministry Executive and programs by managing and ensuring a consistent approach to financial and corporate issues.The Division provides financial advice and assist programs to meet their strategic goals and operational plans, and ensure compliance with relevant legislation, regulations and central agency directives.The successful applicant provides a variety of office administrative, secretarial and financial support services for the Capital Services Branch, and coordinates the day-to-day priorities of the Executive Director, including liaising, when necessary and under the direction of the Executive Director, with ministry executive offices such as the Assistant Deputy Minister's Office. The role is also responsible for supervising the Project Assistant and the preparation of Certificates of Approval for approved capital projects and the administration of electronic and paper records for health authority capital projects and initiatives.Job Requirements: Secondary school graduation or equivalent. Recent experience leading others. Minimum one (1) year experience in each of the following: Coordinating and editing briefing materials, reports and / or correspondence, including proof reading with a high degree of accuracy. Using MS Outlook, Word, Excel, PowerPoint and other standard computer applications in an office setting. Calendaring: scheduling/coordinating appointments, meetings and/or travel Preference may be given to applicants with: 2 or more years experience in the above statements. 1 or more years experience in a supervisory capacity. Experience working in a government environment. Applicants who identify as Indigenous (First Nations, Métis or Inuit) For questions regarding this position, please contact [email protected] .About this Position: Flexible work options are available; this position may be able to work up to 2 days at home per week subject to an approved telework agreement. An eligibility list may be established to fill both current and/or future permanent vacancies. Employees of the BC Public Service must be located in BC at the time of employment.Working for the BC Public Service: The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.The Indigenous Applicant Advisory Service is available to applicants that self-identify as Indigenous (First Nations, status or non-status, Métis, or Inuit) seeking work or already employed in the BC Public Service. For guidance on applying and interviewing, please contact [email protected] or 778-405-3452.The BC Public Service is an award-winning employer and offers employees competitive benefits, amazing learning opportunities and a chance to engage in rewarding work with exciting career development opportunities. For more information, please see What We Offer. How to Apply: Your application must clearly demonstrate how you meet the job requirements listed above.Cover Letter: NO- Please do not submit a cover letter as it will not be reviewed.Resume: YES- Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying.Questionnaire: YES- You will need to complete a basic questionnaire to demonstrate how you meet the job requirements.Helpful tips, videos and more regarding the application process can be found on the Your Job Application page of MyHR. If you are experiencing technical difficulty applying, e-mail [email protected] , before the stated closing time, and we will respond as soon as possible.Additional Information: A Criminal Record Check (CRC) will be required.Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located at the bottom of the posting.Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.Job Category Administrative Services Additional Information

Description & Requirements About Maximus At Maximus, we share an authentic desire to do something meaningful to help others succeed. We apply our deep operational expertise, technology innovation, and digitally enabled citizen engagement in new ways and help governments solve complex problems. Maximus has been reinventing the way government agencies engage with citizens and are sought out by governments to solve complex problems. By supporting various Healthcare Administration, Employment and Citizen service programs worldwide in the United States, Australia, Italy, Saudi Arabia, Singapore, South Korea, Sweden and the United Kingdom. Our mission is t o affect fundamental change in the lives of every individual with whom we engage and at every touchpoint. But ultimately, what we do is improve people's lives. And that is a testament to the ingenuity, commitment, and compassion everyone brings to their role at Maximus and their dedication to connecting citizens with the services they need from Government agencies. We welcome and encourage applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process Position Summary The Senior Legal Counsel is a member of the Canadian Executive Leadership Team and is responsible for providing timely and reliable contract and legal advice that is in line with our governance global and local governance to the Executive Leadership Team in the execution of their business and act in an in-house Counsel capacity. Your typical week at Maximus Legal Counsel • Counsels the Company in the protection of its assets and its people. • Prepares legal correspondences • Consults external counsel as appropriate or as directed Contract Management contractual agreement negotiations on terms and conditions that are in the best interest of the company and its client. Serves as the main facilitator for the legal terms in contract negotiations, recommendations, record keeping, monitoring, change management, and more Provide guidance and direction to leadership by reviewing all change notices and amendments to contracts affecting the period of performance, funding, cost or changes to technical specifications and ensuring proper risk evaluation and mitigation. • Reviews and analyzes bid requests to determine corporate risk and propose appropriate risk mitigation. • Represents contracts function at meetings with leadership and staff of supported business units Implement contract policies, procedures, and other business and contractual or compliance matters affecting the business unit. Lead Contract Management Coordination across the organization to ensure our contractual obligations are met and documented in a database in concert with the P/L owners Keep everything organized and documented and maintain a database of all active and past contracts so contract management is a smooth, streamlined process. Contract Policy and compliance • Ensures compliance with all company policies for contract approval/execution • Ensures compliance with company policy on acceptable contract terms and conditions Manage related policies for the company, ensuring compliance with legislation, regulations and company directives Recommend policy changes and establish procedures that affect Canadian organization(s). • Implement effective processes, procedures and tools and ensure compliance. Other leadership functions • Manage the contract and legal department and staff in the country with responsibility for results, including costs, methods and staffing • Prepares and conducts executive-level briefings. • Work on issues of diverse scope where analyzing a situation or data requires evaluating a variety of factors, including an understanding of current business trends. • Other responsibilities as may be assigned by the Managing Director and Country Leader, General Counsel and/or Deputy General Counsel What you offer us Knowledge Skills and Abilities Team player; works well with colleagues/builds positive working relationships Customer Focus Familiarity with intellectual property principles, outsourcing, consulting and IT systems contracts Business Partnership Approach - enabler approach Strong verbal and writing skills Excellent negotiation skills Attention to detail Strong work ethic Ability to multitask Ability to manage a high volume of work in a demanding, fast-paced environment Education and Experience Member in good standing with the Law Society of BC or Ontario 5+ years as a Contract or Legal Executive 3+ years' experience in corporate and commercial law and an ability to work independently Proven Leadership experience Government contracting experience (inside the government or as a service provider) mandatory Other • Must be able to pass a Criminal Record Check What we offer you We value your work, which enables us to continuously raise the bar on how we can best serve citizens worldwide. Maximus Canada offers the following: • Competitive market-based salaries • Comprehensive employer-paid benefits • Four weeks of paid vacation • Group Retirement Savings Plan • Hybrid and remote work environments in Canada • Annual paid bonus based on overall company performance • Employee appreciation events Maximus is passionate about our employees and place their well-being at the center of our people strategy. We are committed and proud to build a workforce that reflects the communities we serve. We value diversity, equity and inclusion and invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, ethnic and cultural origins, sexual orientations and gender identities recognizing that this is paramount for the growth and success of our organization. Salary Range - $175,000.00 - $215,000.00 CDN Maximus Global Core Values Accountability - Accepting responsibility to solve problems and rise to each challenge Collaboration - Partnering to instill trust and working as one Compassion - Empowering humanity by applying empathy and insight to every interaction Customer Focus - Cultivating an authentic desire to help others succeed Innovation - Embracing change and championing new ways forward Respect - Valuing the work we do, who we do it with, and the people we serve We will be accepting applications until 11:59 PM on June 07, 2024. Please note that while all applications are appreciated, only those candidates selected for an interview will be contacted. No agencies please EEO Statement Maximus is passionate about our employees and place their well-being at the center of our people strategy. We are committed and proud to build a workforce that reflects the communities we serve. We value diversity, equity and inclusion and invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, ethnic and cultural origins, sexual orientations, veterans and gender identities recognizing that this is paramount for the growth and success of our organization.