Overview of salaries statistics of the profession "Lead Executive Assistant in Canada"

The Children’s Cottage Society is a charitable agency established in Calgary in 1986. The Society’s mission is “Building strong children and safe nurturing families through prevention programs and support services.” We are looking to hire a Director of Development with a passion towards raising funds and awareness to support vulnerable children and families.  This position will have three areas of focus. The successful candidate will have a hands on role with the Society’s 23.5 million dollar Caring Together Campaign, a supportive and strategic role within the Society’s 1.6 million dollar annual fundraising campaign, and a strategic and supportive role in the Society’s communication strategies and requirements.In this position you will report to the Chief Executive Officer and have three direct reports: a Fund Development Coordinator, a Communications Coordinator, and a Development Assistant. QUALIFICATIONS:Post-secondary education in a relevant area.Minimum of 10 years of professional experience in fundraising with a track record of success. A strong knowledge base in communications strategies and platforms. Capital Campaign experience or knowledge would be highly valued.5 years of experience in leadership and management of staff.AFP membership and CFRE designation is considered an asset. SKILLS AND ABILITIES:Experienced in conducting capital campaigns, operational campaigns, major gifts, and donor stewardship.Knowledgeable of the Calgary philanthropic environment.Demonstrated experience in producing fundraising materials.Demonstrated knowledge of public and media relations. Experience with Fundraising Software (Raiser’s Edge).Superior verbal and written communications skills.Experience in developing and managing budgets. Knowledge of federal and provincial legislation affecting charities.KEY OUTCOMES:Annual Fundraising Goals are achievedCaring Together Campaign and communication goals are achievedAll donors and funders are recognized and honouredEthical fundraising practices are followedCommunications to the community and internally are well developed and actively implemented.RESPONSIBILITIES:                          Support and oversee the fund development department to implement and manage a $1.6 million annual fundraising budget and an annual capital fundraising budget. Manage and research donor prospect lists, prepare materials and provide support to staff, board members, and volunteers for solicitations. Ensure there is a strategy for grant applications. Participate in grant writing.Ensure that the Society has and delivers on an annual and effective signature event.Ensure that individual, corporate, foundation, and club and group campaigns are planned and executed. Provide analysis on fundraising and communications goals monthly to the CEO and quarterly to the Board of Directors. Oversee responsible tracking and acknowledgement processes of all fundraising gifts. Ensures that there is a communications strategy and work plan for all Children’s Cottage programs, fund raising and agency communications requirements.Be adept at public speaking and engaging the interest and support of donors and volunteers in the Society and its fundraising and communications activity. Acts a spokesperson for the Society as required at events and media opportunities. Participates in and provides leadership toward a $23.5 million dollar Capital Campaign which is in progress.Participates in the development of and execution of ongoing campaign communications.Leads cultivation, fund raising, and recognition events.Manages and support campaign volunteers/ambassadors.Ensures that all donor recognition process are coordinated and communicated.Participate in public speaking. Work toward engaging the interest and support of donors and volunteers in the Society and its fundraising and communications activity. Acts a spokesperson for the Society as required at events and media opportunities. Develop and implement an ongoing major gifts program.Please send a cover letter, resume and salary expectations quoting Competition #DD2021 to Careers: [email protected]Application Deadline: Until successful candidate is recruited we appreciate the interest of all applicants however will only contact those invited for an interview.For more information about the Children’s Cottage, please visit: www.childrenscottage.ab.ca

An exciting opportunity has opened up for one (1) energetic, results oriented individual within one of Maple Leaf Foods fastest growing markets. Maple Leaf Foods, Edmonton Poultry is a well-established, sustainable, progressive protein company. POSITION: Production Assistant Supervisor, Permanent LOCATION: Edmonton, AB WORK SCHEDULE: Monday to Friday, 4:00pm - 12:30am COMPENSATION: Negotiable A Sustainable, Forward Thinking Protein Company Maple Leaf Foods is a leading meat and plant-based protein company, employing over 11,500 people and publicly traded on the Toronto Stock Exchange. We are proud of our roots, which trace back well over 100 years, but our vision and purpose are decidedly forward looking. As we pursue our vision to become the most sustainable protein company on earth, we are committed to creating shared value - creative business value through addressing some of the world’s most critical social and environmental challenges. Our goal is to build a more sustainable food system, which provides nutritious affordable food, operates within planetary limits, cares for animals responsibly, and meaningfully engages with our communities to advance a more just society. We are advancing bold changes within Maple Leaf and more broadly within society to pursue our vision. We deeply believe this is the sustainable path to growth. Our job is to make great food Maple Leaf Foods embraces a strong values-based culture, where our people are deeply engaged in work that is purposeful, fast-paced and challenging. We cultivate an open, non-bureaucratic and inclusive workplace that fosters safety and transparency, along with individual leadership and accountability. Each Maple Leaf team member has a voice and plays an active role in helping all of us achieve our goals with passion and discipline. We support one another to grow professionally, to learn new skills and to take on challenging experiences in the spirit of continuous improvement. Raise the Good in Food We have united behind a shared purpose - to Raise the Good in Food. This spans a dramatic transformation of our flagship Maple Leaf brand, replacing anything artificial with simple, natural ingredients; investments and process changes to reduce our environmental footprint by 50% by 2025; building a diverse and inclusive culture where all talent thrives; becoming a leader in animal care; and advancing food security through our charitable foundation, the Maple Leaf Centre for Action on Food Security. Job Summary: Oversee the department, the people and systems, actively participate and be involved in a high performance cross-functional team environment. A snapshot of some of the exciting things you will lead and do: Responsible for maintaining quality of product, scheduling and assigning employees, establishing priorities, revising schedules and resolving problems Overseeing of production employees, achievement of production objectives, verification and implementation of manufacturing procedures Takes initiative and exercises timely and good judgment in day-to-day business decisions Maintains a safe working environment by educating and directing employees on the use of equipment and resources while maintaining compliance with the OHSA, JHSC recommendations or MOL work orders, Company safety rules, GMP’s and HACCP including documentation Supports in food safety issues relating to processing, act as a role model in following food safety protocols Reduction and elimination of workplace accidents Develops, directs, manages, trains, and motivates employees by communicating job expectations, appraising job results, coaching, counseling and disciplining employees in a timely manner Maintains a positive employee relations’ environment by communicating effectively with peers, employees and managers Understanding and Administration of the Collective Agreement and other company policies and procedures Recognize, support and commit to the Food Safety promise and facility Mission statement. Ensure our product production is wholesome and to offer suggestions to improve food safety on the production floor What you will bring: The successful candidate will be results-oriented, thrive in a fast paced, demanding environment, and have the ability to develop positive working relationships with all employees. A successful candidate should have or demonstrate learning in: Proven initiative and leadership skills Continuous learning and willingness to embrace change Experience and commitment to Good Manufacturing Practices Knowledge of HACCP and Provincial Health and Safety Regulations Championing the Maple Leaf Leadership Values Superior communication skills in a multi-cultural environment and the ability to deal with a variety of front line employee relations issues Strong listening with excellent written communication skills A self-directed, mature and professional approach to project work Strong interpersonal, leadership, presentation and analytical skills Results oriented Well established organizational skills to manage multiple tasks What we have to offer you: Be part of a company with an inspiring and unique vision, with a deep commitment to sustainability and expanding its leadership in sustainable protein across North America Professional and career development opportunities, supported by our commitment to talent development through partnership in our Review Process; regular performance feedback, and specific developmental activities to ensure continued learning and development Maple Leaf Foods offers the successful candidate a competitive compensation, benefit and defined contribution pension package Commitment to Learning - courses, resources and tools provided to all team members Employee and Family Assistance Program Independent and collaborative work environment Working conditions: Must be physically fit and able to multitask, quickly adjusting and adapting from one task to another Presence will be required on the production floor for long periods of time in diverse atmospheres We thank all applicants for their interest in exploring employment opportunities with Maple Leaf Foods; however, only those selected for an interview will be contacted. Applicants may be subject to a background check and must meet the security criteria designated for the position. Championing diversity and inclusion is a critical component to advancing our collective purpose and vision, living the Maple Leaf Leadership Values, and delivering winning results. Accommodation is available upon request for applicants with disabilities in the recruitment and assessment process and when hired; please contact our Talent Attraction Team at [email protected].

Application Deadline: 04/10/2024Address:100 King Street WestPerforms a variety of administrative and clerical tasks, financial and human resources administration and provides professional support to the Regional President of Private Wealth (GTA). The role provides general offices services ensuring all administrative and operational processes and control standards are followed, while seeking to determine, develop, and participate in implementation of improvement opportunities, contributing to the effective and efficient operation of the business group.Provides subject matter expertise and advice related to assigned strategic initiatives and act as relationship management for assigned initiatives.Builds effective relationships with internal/external stakeholders.Breaks down strategic problems, and analyses data and information to provide insights and recommendations.Gathers and formats data into regular and ad-hoc reports, and dashboards.Leads the planning, coordinating and implementing department events.Provides senior level administrative and operational support within a large, diverse team including one or more senior executives.Employs systems (e.g. customized exception reports, tracking reports etc.) to manage information.Integrates information from multiple sources to enable more efficient processes, enhanced analysis and/or streamlined reporting.Provides input into the planning and implementation of administrative programs.Coordinates and monitors budgets and reporting on results vs. budget.Provides coaching and mentoring to more junior administrative assistants to support them in developing capability to carry out current job accountabilities.Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation. Supports the coordination and implementation of department events.Develops and maintains a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available.Supports the development of tailored messaging, which may include writing, editing and distributing communications (e.g., correspondence, presentations, policies & procedures).Dispatches outgoing communications. Answers central phone line, responding to and resolving/escalating inquiries.Processes invoices for payment in adherence with documented processes and guidelines and vendor agreementsPrepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget.Makes travel arrangements, booking flight/hotel reservations as needed.Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations.Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.Maintains and tracks overtime, on-call claims, staff vacations and absences in accordance with Bank and/or divisional guidelines to ensure consistency in entitlement and to determine staff availability.Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc.).Collaborates with internal and external stakeholders in order to deliver on business objectives.Organizes work information to ensure accuracy and completeness.Focus may be on a business/group.Thinks creatively and proposes new solutions.Exercises judgment to identify, diagnose, and solve problems within given rules.Works mostly independently.Broader work or accountabilities may be assigned as needed.Qualifications:Typically 7+ years of relevant experience in an administrative/ professional support function, demonstrating progressive responsibility and post-secondary degree in related field of study.Previous experience in the financial industry is an assetSpecialized knowledge from education and/or business experience.Verbal & written communication skills - In-depth.Collaboration & team skills - In-depth.Analytical and problem solving skills - In-depth.Influence skills - In-depth.Grade:5Job Category:Individual Contributor / CollaborateurWe're here to helpAt BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting, positive change for our customers, our communities and our people. By working together, innovating and pushing boundaries, we transform lives and businesses, and power economic growth around the world.As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one - for yourself and our customers. We'll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we'll help you gain valuable experience, and broaden your skillset.BMO is committed to an inclusive, equitable and accessible workplace. By learning from each other's differences, we gain strength through our people and our perspectives. Accommodations are available on request for candidates taking part in all aspects of the selection process. To request accommodation, please contact your recruiter.

Application Deadline: 04/14/2024Address:100 King Street WestPerforms a variety of administrative and clerical tasks, financial and human resources administration and provides professional support to one or more Managers and their direct reports. The role provides general offices services ensuring all administrative and operational processes and control standards are followed, while seeking to determine, develop, and participate in implementation of improvement opportunities, contributing to the effective and efficient operation of the business group.Identifies, develops, recommends and implements cost saving opportunities and seeks approval for recommendations.Provides subject matter expertise and advice related to assigned strategic initiatives and act as relationship management for assigned initiatives.Builds effective relationships with internal/external stakeholders.Breaks down strategic problems, and analyses data and information to provide insights and recommendations.Gathers and formats data into regular and ad-hoc reports, and dashboards.Leads the planning, coordinating and implementing department events.Builds change management plans of varying scope and type; leads or participates in a variety of change management activities including readiness assessments, planning, stakeholder management, execution, evaluation and sustainment of initiatives.Provides senior level administrative and operational support within a large, diverse team including one or more senior executives.May manage and supervise the day-to-day functions of an administrative team.Oversees the centralized tracking and record maintenance of staff vacations and absences, in accordance with divisional guidelines, to ensure consistency in entitlement and to determine staff availability.Resolves escalated issues.Establishes administrative support & reception best practices and ensures consistent adoption.Leads the execution of administrative programs; assesses and adapts as needed to ensure quality of execution.Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation. Supports the coordination and implementation of department events.Develops and maintains a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available.Supports the development of tailored messaging, which may include writing, editing and distributing communications (e.g., correspondence, presentations, policies & procedures).Dispatches outgoing communications. Answers central phone line, responding to and resolving/escalating inquiries.Processes invoices for payment in adherence with documented processes and guidelines and vendor agreementsPrepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget.Makes travel arrangements, booking flight/hotel reservations as needed.Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations.Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.Maintains and tracks overtime, on-call claims, staff vacations and absences in accordance with Bank and/or divisional guidelines to ensure consistency in entitlement and to determine staff availability.Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc.).Collaborates with internal and external stakeholders in order to deliver on business objectives.Organizes work information to ensure accuracy and completeness.Focus is primarily on business/group within BMO; may have broader, enterprise-wide focus.Exercises judgment to identify, diagnose, and solve problems within given rules.Works independently on a range of complex tasks, which may include unique situations.Broader work or accountabilities may be assigned as needed.Qualifications:Typically between 8+ years of relevant experience with a minimum 2 years of experience managing other administration staff; post-secondary degree in related field of study.Technical proficiency gained through education and/or business experience.Verbal & written communication skills - In-depth.Collaboration & team skills - In-depth.Analytical and problem solving skills - In-depth.Influence skills - In-depth.Data driven decision making - In-depth.Grade:6Job Category:Individual Contributor / CollaborateurWe're here to helpAt BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting, positive change for our customers, our communities and our people. By working together, innovating and pushing boundaries, we transform lives and businesses, and power economic growth around the world.As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one - for yourself and our customers. We'll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we'll help you gain valuable experience, and broaden your skillset.BMO is committed to an inclusive, equitable and accessible workplace. By learning from each other's differences, we gain strength through our people and our perspectives. Accommodations are available on request for candidates taking part in all aspects of the selection process. To request accommodation, please contact your recruiter.

Company DescriptionCelebrating over 100 years in business, we lead the way in design, development and production of highly customized logos and promotional products. Having our roots in the embroidery business has established our unparalleled ability to engineer logos and promotional products to our clients’ exact standards and specification.We are innovative and creative and with our in-house graphics team and manufacturing facilities, both domestic and abroad, we can create the promotional products that fit our clients’ needs.Integrity is our fundamental principle, and it represents the values we stand by in the name of quality, service, reliability and fair pricing.Job DescriptionThe main duties for the position of Vice President Operations are as follows:1. Set corporate and operational strategy, develop and translate goals and targets down to the departmental level and report back on them up to the executive level2. Identify, hire, mentor and develop managers and staff in the departments under your control to provide a leadership team capable of meeting the ongoing activities and challenges of the company3. Champion the needs of the various departments within the operational and financial framework of the company to meet the company’s overall goals and targets4. Engage in the budget planning process with the President and CFO, and plan, identify and allocate equipment, personnel, material and company expenditures to meet company and customer requirements on a timely basis5. Put into effect existing corporate policies, and create and implement new and improved policies6. Ensure adherence to operational procedures and financial controls7. Oversee the promotion of the company both within Canada and internationally8. Oversee the harmonization of various departments, such as Design, Production, Logistics and Finance9. Conduct key negotiations with partners and clientsEducation and Experience Requirements• Master’s Degree or higher in economics, finance, business or related• 5 to 10 years of senior operations management experience in a similar role• 5 to 10 years of experience and in-depth knowledge of the embroidered and printed emblem industry, including detailed knowledge of embroidery manufacturing and corporate identity, and excellent knowledge of emblem manufacturing processes and materials• 5 to 10 years of experience managing manufacturing of embroidered emblems using either Barudan or Tajima multihead equipment, and supervision of technicians in the creation of dst files for embroidery machines using the Wilcom system• 5 to 10 years of supply chain management experience with particular emphasis in fabrics, backings and threads sourced throughout the world for use in embroidery manufacturing. Experience and positive working relationships with suppliers in China, Pakistan and Taiwan will be of particular interest.• Have the communication skills necessary to meet the requirements and challenges presented in working in a diverse environment with superiors, colleagues, subordinates, suppliers and customers.Job Type: Permanent, full-timeWork hours: 40 hours per weekSalary: CAD $110,000 per annumLanguage of work: EnglishBenefits: 10 days vacation and group Insurance

The global brand management and marketing WSP team is currently seeking a Marketing and Communications Lead to join its new Global Digital Offerings team. Reporting to the Global Vice President, Brand Management and Marketing, the successful candidate will work closely with the Digital Offerings team. They will have a key role in developing and leading marketing strategies and will have a deep understanding of industry trends, challenges, and opportunities. The Global Marketing Lead will work closely with a variety of internal and external stakeholders to move their strategy forward including sector leaders and the global and regional marketing and communications teams. Working with key client account teams, the Global Marketing Lead will also support marketing activities that reinforce the WSP reputation and elevate the client experience. The candidate for this position will work in a hybrid mode, spending a minimum of three days at the office. Key responsabilites Work with the Digital Offerings leadership, client accounts, and regional marketing leads to drive the design, development, and delivery of marketing strategies that further the growth of the Digital Offerings business. Provide strategic marketing guidance to the Digital Offerings leadership team that helps drive revenue, market share goals, and other key performance indicators. Develop a consistent and compelling narrative that effectively communicates the value proposition of our global digital offerings to internal stakeholders, clients, and partners; and supports broader WSP brand positioning. Devise and execute an effective campaign and channel strategy that delivers results consistent with the annual marketing plan and defined business priorities. Support the development of, and revisions to, marketing collateral and campaign materials that further marketing objectives and reinforce the WSP narrative. These could include, but are not limited to: WSP external website, LinkedIn and other digital and social content, client presentations, case studies, newsletters, etc. In conjunction with development of an annual marketing plan, establish the annual marketing budget. Global and Regional Engagement Work with global and regional marketing counterparts to identify business priorities and ensure alignment of marketing objectives. Synchronize plans and campaigns with relevant global and regional participants, leverage activities, and maintain consistent messaging across channels and audience segments. Manage and lead campaigns with multiple stakeholders through strong project, campaign management, and people skills. Reporting & Measurement Direct market research activities to help inform business decisions, understand competitive and client markets, and identify potential trends and/or issues where WSP can demonstrate leadership as part of its market strategy. Implement and report on feedback mechanisms and data analytics that monitor audience engagement and ROI, adjusting marketing strategies as needed to promote continuous improvement. What sets you apart You have a bachelor's degree in business administration, communication or marketing or any other relevant field of study for the position and a minimum of 8 years of experience, or an equivalent combination of training and experience. Ability to monitor competitors, keep abreast of industry trends, and integrate this information into overall strategy. Ability to develop and manage marketing budgets, track expenses, and maximize return on investment (ROI) Strong marketing and channel strategy expertise. Advanced people and leadership skills to effectively manage both direct/indirect relationships in to achieve consensus, common direction, and achievement of results. Experience in working collaboratively with key stakeholders across the company and in influencing senior leaders and supporting businesses to achieve portfolio growth. A solid background in the successful management and delivery of multifaceted projects. Strong project management and performance measurement skills. Comfort working autonomously and the confidence to lead with minimal supervision/direction. Ability to collaborate, inspire and brief internal & external creative agencies to deliver compelling and innovative content. Ability to adapt in a dynamic and constantly evolving environment. Proficiency in English is required, writing, and speaking. WSP is one of the world's leading professional services firms. Our purpose is to future proof our cities and environments.We have over 65,000 team members across the globe. In Canada, our 12,000+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future.At WSP: We value our people and our reputation We are locally dedicated with international scale We are future focused and challenge the status quo We foster collaboration in everything we do We have an empowering culture and hold ourselves accountable Please Note:Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations.Offers of employment for safety-sensitive positions involving fieldwork are contingent upon candidates being able to perform key physical tasks of the job as described in the job posting and interview. This may include the ability to work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.WSP does not accept unsolicited resumes from agencies. For more information please READ THE FULL POLICY.

The Opportunity:WSP is currently seeking an Executive Assistant to support the Power business. Reporting to the Power Vice-President, this position will be responsible for providing a high level of support to the leadership team, while maintaining company-wide best practices in responding to inquiries, developing and maintaining excellent relations with all employees, and embodying the values and guiding principles of WSP. As an integral member of the leadership team, the candidate will be responsible for operations, administration and business support and will work on some exciting initiatives both locally and nationally. Their contribution will be vital to the continued success of the team. To succeed in this role, we are looking for an individual who is proactive, a highly organized planner with strong coordination and communication skills. Why choose WSP? We value and are committed to upholding a culture of inclusion and belonging Our Flexible Work Policy - we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. We will support you on and off the job so you can be fully present in both your work and home lives. A Canadian success story - we're proud to wear the red and white of this beautiful country and show the world what Canada has to offer. Enhance the world around you - from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada. Outstanding career opportunities - we're growing and pushing ourselves every day to be greater than yesterday - we're open to your ideas and trying new things. A phenomenal collaborative culture and a workforce filled with genuinely good people who are doing humbly important work. Come find out for yourself what it's like to be a part of our journey.We offer attractive pay, flexible work options, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.#WeAreWSPWhat you can expect to do here:EXECUTIVE ADMINISTRATION Assist the Vice-President with their daily activities as required; Manage the calendar and schedule internal and external meetings and conference calls, including room arrangements, catering, audio-visual, etc.; Oversee/Coordinate follow up on operational priorities Arrange and coordinate leadership and in-person meetings; Arrange travel and accommodation through corporate travel provider; Submit expenses and timesheets; Coordinate the Vice-President's national communications and distribute accordingly; Maintain meeting minutes and distribute accordingly; Registration to industry events and organise internal social functions as required; Reviewing documents and signing on behalf of the Vice-President; Act as a brand ambassador for the WSP brand and demonstrate WSP guiding principles; Other duties as assigned/required.BUSINESS SUPPORT Assist the Vice-President in achieving their annual objectives; Support the Vice-President with the annual action plan, including assisting the team in clearly establishing goals and following up on advancement progress; Coordinate and lead various strategic initiatives (e.g., employee engagement); Attend leadership meetings and follow up on actions assigned; Support the Vice-President with the tracking the progress of initiatives; Implement new tools and ensure the business makes use of them; Prepare business overview and client presentations; Liaise with corporate departments on various initiatives, Marketing, HR;What you can expect to do here: Post-secondary diploma in business administration or a related discipline preferable; 10+ years of professional experience in a corporate setting; 5+ years' experience supporting a corporate executive; Advanced proficiency in Microsoft Office and Outlook management skills; Ability to multitask, prioritize and effectively meet deadlines; Consistently deliver high-caliber, accurate work with a high degree of attention to detail, in a fast-paced environment; Strong organizational skills with demonstrated ability to work with minimal supervision; Exercise mature judgment and discretion in handling confidential and sensitive information and situations; Self-starter and resourceful; Embodies and aligned with the values and guiding principles of WSP; Fluency in both English and French is an asset; Experience coordinating projects, proposals, is an asset; Familiarity with SharePoint and ERP an asset; Occasional travel may be required. WSP is one of the world's leading professional services firms. Our purpose is to future proof our cities and environments. We have over 65,000 team members across the globe. In Canada, our 12,000+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future. At WSP: We value our people and our reputation We are locally dedicated with international scale We are future focused and challenge the status quo We foster collaboration in everything we do We have an empowering culture and hold ourselves accountable Please Note:Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations. Offers of employment for safety-sensitive positions involving fieldwork are contingent upon candidates being able to perform key physical tasks of the job as described in the job posting and interview. This may include the ability to work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits). WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. WSP is committed to the principles of employment equity. Only the candidates selected will be contacted. WSP does not accept unsolicited resumes from agencies. For more information please READ THE FULL POLICY.

Posting Title CLK ST 12R - Program Assistant Position Classification Clerk Stenographer R12 Union GEU Work Options Hybrid Location Cranbrook, BC V1C 7G5 CAMultiple Locations, BC CA (Primary)Nanaimo, BC V9T 6L8 CANelson, BC V1L 6K1 CAPenticton, BC V2A 8X1 CAPrince George, BC V2N4P7 CASmithers, BC V0J 2N0 CASurrey, BC V4P 1M5 CAVictoria, BC V9B 6X2 CAWilliams Lake, BC V2G 5M1 CASalary Range $52,803.18 - $59,607.79 annually Close Date 4/8/2024 Job Type Regular Full Time Temporary End Date Ministry/Organization BC Public Service -> Env & Climate Change Strategy Ministry Branch / Division Compliance & Environmental Enforcement Branch, Environmental Protection Division Job Summary Bring your strong administrative experience and superior organizational skills to this positionThe Compliance & Environmental Enforcement Branch (CEEB) under the Ministry of Environment and Climate Change Strategy promotes environmental protection in B.C. through setting robust authorizations under the Environmental Management Act and Integrated Pest Management Act, checking compliance with authorized requirements, evaluating regulatory effectiveness, and promoting air and water quality stewardship, education, and partnerships.The Program Assistant acts as the Executive Director support to lead and coordinate administrative functions including: correspondence management, financial activities (e.g. contract administration, accounts payable), records management, human resources administration, and supplies/asset inventory, purchasing and tracking. This position effectively liaises with administrative and financial staff within the Branch, Division, Ministry and with partner agencies as required.Job Requirements: Education & Experience: Secondary school graduation plus one (1) year of *related experience. *Related experience must include a combination of all of the following: Experience working in a high volume customer service environment. Experience working in an office setting OR administrative practices (such as information management rules and guidelines, government financial policies and practices and coordination of changing priorities, tight deadlines, volume of work, available resources and multiple reporting relationships). Experience with Microsoft Word (advanced) and Microsoft Excel (intermediate) and other standard computer applications. Preferred Requirements: Preference may be given to applicants with one (1) or more of the following: Additional years' experience in the above job requirements. Post-secondary office administration courses or equivalent related training or experience. Experience leading others. For questions regarding this position, please contact [email protected] . About this Position: This position can be based in any Ministry of Environment and Climate Change Strategy office. The locations listed above are to assist applicants in searching for this opportunity and are not a complete list of locations. Flexible work options are available; this position may be able to work up to 5 days at home per week subject to an approved telework agreement. An eligibility list may be established to fill future temporary and permanent vacancies. Employees of the BC Public Service must be located in BC at the time of employment.Working for the BC Public Service: The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.The Indigenous Applicant Advisory Service is available to applicants that self-identify as Indigenous (First Nations, status or non-status, Métis, or Inuit) seeking work or already employed in the BC Public Service. For guidance on applying and interviewing, please contact [email protected] or 778-405-3452.The BC Public Service is an award-winning employer and offers employees competitive benefits, amazing learning opportunities and a chance to engage in rewarding work with exciting career development opportunities. For more information, please see What We Offer .How to Apply: Your application must clearly demonstrate how you meet the job requirements listed above.Cover Letter: NO - Please do not submit a cover letter as it will not be reviewed.Resume: YES - A resume is required as part of your application, however, it may not be used for initial shortlisting purposes.Questionnaire: YES - You will need to complete a comprehensive questionnaire to demonstrate how you meet the job requirements. Include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and how you obtained your relevant experience. The questionnaire will take approximately 60 minutes to complete.Helpful tips, videos and more regarding the application process can be found on the Your Job Application page of MyHR. If you are experiencing technical difficulty applying, e-mail [email protected] , before the stated closing time, and we will respond as soon as possible.Additional Information: A Criminal Record Check (CRC) will be required.Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located at the bottom of the posting.Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.Job Category Administrative Services Additional Information

Status: Contract – 18 months Education Level: University Degree or College DiplomaLocation(s): Toronto, ONShifts(s): DaysTravel: 10%Deadline to Apply: Feb 19, 2024Electrify your career and help build a brighter tomorrow.  Every generation has a challenge that defines them. At OPG, we are calling on all innovators, disruptors, thought leaders and change-makers. Join us to electrify life in one generation and build a sustainable future powered by our electricity, our ideas, and our people. Join OPG and make history.  Whether you work in the skilled trades or are a business professional, a career at OPG is an opportunity to electrify your life on -- and off -- the job.  ACCOMMODATIONS OPG is committed to fostering an inclusive, equitable, and accessible environment where all employees feel valued, respected, and supported. If you require accommodation during the application or interview process, please advise us as soon as possible so appropriate arrangements can be made.  If you require information in a format that is accessible to you, please contact [email protected]  NEW CAMPUS: This position is moving to OPG Corporate Headquarters: In Summer 2025, OPG will officially welcome employees to our new Corporate Headquarters located at 1908 Colonel Sam Drive, Oshawa, Ontario. This new space will enable teamwork, collaboration and innovation that will help us to achieve our mission to electrify life in one generation. BE THE GENERATION to help build a brighter tomorrow.JOB OVERVIEWReporting to the VP of Stakeholder Relations, this position is accountable for performing secretarial and administrative support services relating to the overall administrative operation of the Stakeholder and Indigenous Relations senior leadership teams.   KEY ACCOUNTABILITIES Coordinate and manage the overall operation of the Stakeholder and Indigenous Relations teams. Be responsible for the provision of administrative and secretarial services relative to day-to-day operations communications, records and file management. Compose routine correspondence for signature by VP, Stakeholder Relations and VP Indigenous Relations. As required, prepare and sign routine correspondence. Manage mail, update appointment calendars, telephone list, input or retrieve correspondence data, etc., tracing internal and external correspondence and action items for the VPs Stakeholder and Indigenous Relations.Coordinate and control the schedules for the VPs of Stakeholder and Indigenous Relations. Review requests for meetings, speaking engagements, media interviews, conferences, etc., recognizing sensitivity and confidentiality of the office. Maintain calendars for the VPs regarding meetings, appointments, and screen calls and visitors, being mindful of established priorities. Use own judgment to refer caller to others, as appropriate. Set up priority for requests and where possible refer same to other knowledgeable staff for action or, respond personally to request providing required information or service. Arrange meetings for VPs with Senior Management and other senior officials internally and externally. Take any action considered necessary to protect the VPs from excessive and/or unwarranted demands on his/her work time. Maintain referral and follow up control logs to keep VPs informed of impending actions, progress, etc.Prepare and process confidential material for the Supervisor related to overall corporate business plans, organization changes, executive appointments, labour relations and bargaining strategy, etc.Prepare and manage the administration of correspondence covering a broad array of subject matter including reports and statistical data, labour relations material including bargaining agenda material, grievances and arbitrations, submissions for approval, response to criticisms and complaints and general administration. Requires composing routine and non-routine correspondence on own initiative in response to requests, queries, complaints etc.Review meeting agendas originating in other organizations or external to OPG which requires input by Supervisor or other staff. Contact originating body as necessary to clarify intent of items or to obtain additional information regarding required input. Coordinate and collect briefing material for speeches, meetings and conferences ensuring that  VPs are adequately briefed for the meeting and take all required reference and support materials required.Schedule and make all necessary arrangements for meetings and conferences such as the preparation and distribution of agenda and handouts, acquiring of meeting room, accommodation, notification of participants, arranging for audiovisual or other equipment, preparing and issuing meeting notices, covering numerous items such as labour relations, negotiations, organization structure, staffing etc.Ascertain agenda items for scheduled meetings by canvassing staff who normally have input to such meetings and otherwise assist VPs and leadership teams in developing the agenda. Attempt to ensure that persons having specific input to planned meetings will be present, and make alternative arrangements when problems develop. Prepare or arrange for the preparation of handouts, graphic displays, slides, overheads, etc., as requested.Make all necessary travel and accommodation arrangements for VPs and their direct reports (leadership teams), following appropriate travel policies, including obtaining appropriate approvals for out of province and out of country travel.Establish and maintain physical and electronic records for exclusive use of leadership teams. Manually, file materials in accordance with a prescribed filing system assigning location codes; extract files or file content upon request of Supervisor and maintain record of removed files, etc.Maintain appropriate retention schedules for information, complying with retention policies.Receive and process information from others in the form of periodic routine reports, administrative forms or other routine format covering a broad array of subject matter such as time reporting, work project control, personnel/labour relations activities, budget feedback, performance/disciplinary matters or reviews, vacation requests etc. Consolidate, compile, prepare required forms, summaries etc. and/or take required routine actions to implement results.Prepare schedules for the receipt of important approval documents to fit in with schedule of Board meetings, Executive Office meetings, VPs’ schedules etc. and oversee the flow of approval documents through the process. Receive approval documents (purchase requisitions, purchase approvals, Executive approvals, Board Memoranda etc.) for approval by VPs or higher authority. Check for proper format, ensuring that appropriate authority has been requested; obtain supporting data/explanations from originators for unusual requests and submit for signature. Review forms, reports and other forms of information to be processed (time reports, expense reports, computer output reports, etc.,) for conformity to all governing requirements (policies, collective agreements, Human Resources Policies and Procedures etc. where pertinent, to ensure accuracy of calculations, account distribution and the like.Perform a liaison function between VPs and others to pass along instructions to staff/clients, etc., to provide advice as to expectations, to expedite work as necessary to achieve deadlines, and to maintain continuity of objectives and practices across organizational lines. Perform liaison services with various Corporate groups such as, those involved in budget preparation and control, performance pay, records management, etc., attending meetings and providing feedback to VPs and/or staff regarding requirements or changes to requirements.Arrange for the provision of relief when on vacation or during other types of prolonged absence and for periodic assistance to deal with high workload situations.Prepare electronic purchase orders, cheque requisitions and effect other IT actions on behalf of VPs and leadership teams. Liaise between building management or business unit services to arrange for changes, relocations etc. of space and telephone services as necessary.Other Duties as RequiredEDUCATIONUniversity Degree or College Diploma QUALIFICATIONSWe are seeking an innovative, strategic, and results driven project management leader who has the following:Minimum of 3-5 years of experience in an administrative assistant or executive administrative assistant role supporting senior-level managementExcellent communication and interpersonal skillsStrong proficiency with Microsoft Office suite, including Excel, Word, and PowerPointStrong organizational skills and attention to detailAbility to work independently and handle multiple priorities with strong time management skillsAbility to maintain strict confidentiality and handle sensitive information with professionalism and discretionThe successful candidate will exhibit uncompromising integrity and commitment to upholding corporate values, and the OPG Code of Business Conduct.  What Makes a Career at OPG Different?  As Ontario’s largest clean energy generator, we’re building, expanding, and innovating the equipment and technology that keeps Ontario powered with clean, reliable energy.  At OPG, our values are our strengths.  They are fundamental truths about our organization that don’t change:   Safety – it’s our business Integrity – always lead with integrity Excellence – never satisfied with good enough  Inclusion – working together for powerful outcomes Innovation - creativity accelerates possibility.  Here's why OPG might just be the ideal workplace for you: Exceptional range of opportunities province-wide Long-term career growth and development opportunities Electricity is vital to the province and OPG’s clean electricity is helping decarbonize other sectors.  Our promise to you: We care about the safety and the well-being of our employees. It is our utmost priority. A supportive work environment where you can be your best every day. Opportunities to stretch and develop. Offer different ways for you to give back to communities where we operate. Partner with Indigenous communities and support local businesses. We support employment equity, diversity and inclusion.  Are you ready to start a career that has the power to electrify life on and off the job? Apply now. "period"

Join one of the biggest players in Canada’s mining industry in this exciting Executive Assistant opening. This is your chance to take the reins in a fast-paced environment where your sense of humor is as valued as your leadership skills. It’s more than just a job – this is your pathway to personal and professional enrichment and a fulfilling career.The Executive Assistant is responsible for providing high-level administrative support to the Senior Vice President, General Counsel and the company’s Legal department. This role requires someone with a proactive mindset, the desire to tackle challenges head-on, and the ability to thrive under pressure.What’s In It For YouA great annual salary in the $65-90.5K range based on your skills and experience, a hybrid work model (3 days in office, 2 from home), as well as amazing benefits including 3 weeks of vacation, an annual bonus, a profit-sharing plan, health and personal spending accounts, health, dental and vision care, an employer-pension plan, life insurance and disability coverage, EFAP, and overall well-being support.What You’ll DoPrepare various presentations, reports, projects and other compositionsProcess and code expense reports and invoicesManage the SVP’s calendar and coordinate travel arrangementsScreen and handle incoming inquiries, responding to various requests on SVP’s behalfAssist with onboarding and offboarding, as well as internal department changesIT troubleshootingMaintain filing systems, including opening and closing filesOrganize retreats and department eventsOther administrative and general support as neededWhat You Bring3-5 years of increasingly responsible administrative experienceExperience in a legal environment is considered an assetLegal Administrative Assistant certificate is beneficialStrong computer proficiency including advanced MS Office skills (PowerPoint, Excel, Work and Outlook), experience with Worldox is an assetExtremely effective communication (written and verbal) and interpersonal skillsDetail-oriented and highly organized with the ability to multitask effectively to meet deadlinesTeam-oriented and adaptable to changing requirements

Posting Title SR EX ASST - Senior Executive Assistant Position Classification Senior Executive Assistant Union N/A Work Options Hybrid Location Victoria, BC V9B 6X2 CA (Primary)Salary Range $63,026.27 - $71,285.88 annually Close Date 4/11/2024 Job Type Regular Full Time Temporary End Date Ministry/Organization BC Public Service -> Emerg Mgt, Climate Readiness Ministry Branch / Division Deputy Minister & Associate Deputy Minister's Office Job Summary Bring your strong administrative experience and superior organizational skills to this challenging positionThe Ministry of Emergency Management & Climate Readiness (EMCR) leads provincial emergency and disaster risk management, builds and fosters collaborative relationships and partnerships, advances meaningful and lasting reconciliation, and supports all peoples in British Columbia to reduce disaster risk.The Senior Executive Assistant provides secretarial and administrative services to the Deputy Minister or officially recognized equivalent.Job Requirements: Education and Experience Certificate or higher in office administration or related field. An equivalent combination of education and experience may be considered. Minimum three (3) years' progressively more responsible administrative experience, in ALL of the following. Managing an electronic calendar for senior management or executive, including scheduling and updating meetings, and making travel arrangements. Drafting, formatting, and proofreading a variety of documents, including confidential correspondence, memos, detailed reports, and presentations. Keyboarding, word processing, spreadsheets, and other standard computer applications, including the MS Teams and MS Office suite of programs, filing systems, records management, and other related systems. Minimum of one (1) year of experience working in an executive environment (e.g., Deputy Minister, Assistant Deputy Minister, or equivalent). Preference may be given to applicants with any of the following: Experience working in a fast-paced environment. Experience working in collaboration with a Minister's Office staff. A diploma in office administration. Experience applying government or public sector financial and administrative policies and procedures. For questions regarding this position, please contact [email protected] .About this Position: Flexible work options are available; this position may be able to work from home up to two (2) days a week subject to an approved Telework Agreement. This is a permanent opportunity. An eligibility list may be established for future temporary and/or permanent vacancies. This position is excluded from union membership. Employees of the BC Public Service must be located in BC at the time of employment.Working for the BC Public Service: The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.The Indigenous Applicant Advisory Service is available to applicants that self-identify as Indigenous (First Nations, status or non-status, Métis, or Inuit) seeking work or already employed in the BC Public Service. For guidance on applying and interviewing, please contact [email protected] or 778-405-3452.How to Apply: Your application must clearly demonstrate how you meet the job requirements listed above.Cover Letter: NO- Please do not submit a cover letter as it will not be reviewed.Resume: YES -A resume is required as part of your application, however, it may not be used for initial shortlisting purposes.Questionnaire: YES -You will need to complete a comprehensive questionnaire to demonstrate how you meet the job requirements. Include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and how you obtained your relevant experience. The questionnaire will take approximately 60 minutes to complete.Helpful tips, videos and more regarding the application process can be found on the Your Job Application page of MyHR. If you are experiencing technical difficulty applying, e-mail [email protected] , before the stated closing time, and we will respond as soon as possible.Additional Information: A Criminal Record Check (CRC) will be required.Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located at the bottom of the posting.Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.Job Category Administrative Services

Closing Date: April 26, 2024 As Canada's largest diversified mining company, Teck is committed to providing the world with essential resources safely and sustainably. We have a rich history of consistently driving innovation, harnessing innovative technology, and cultivating a dynamic environment that empowers our employees to shape the future. Reporting to the Senior Vice President and General Counsel, the Executive Assistant is responsible for providing administrative support to the Senior Vice President and General Counsel and various administrative tasks within the Legal department. Responsibilities Be a courageous safety leader, adhere to and sponsor safety and environmental rules and procedures Prepares presentations, reports (Quarterly Board/Audit Committee Reports), projects and other compositions Handles assignments involving highly confidential matters with utmost care and attention Processes and codes expense reports and external invoices Executive calendar management Coordinate travel arrangements Screens and handles all incoming inquiries, act as a point of contact for legal team, assist with various internal inquiries Assist with onboarding/offboarding, internal department changes/desk assignments, card access, IT troubleshooting Opens and closes files and maintains filing system Ethics hotline administrator - collaborate with users, ongoing troubleshooting Enters cases into system and follows up with Investigators on case status Provides ethics hotline data for various reports, including Board Reports and Sustainability Report Anti-corruption training administrator Manage professional memberships Organize annual legal retreat and department gatherings Manage flow of information, approvals and various requests on SVP's behalf Reviews and coordinates time and attendance reporting/approvals for SVP and direct reports Leadership Competencies Personal Leadership Leads by example, is "hands on" and involved in a positive and open manner Seeks, listens to, and accepts feedback from others to increase awareness of personal strengths and weaknesses. Regularly focuses on identifying opportunities to further own development Relationship Focus Treats others with respect and maintains professional working relationships across the team, department, and organization. Is able to work collaboratively with others to achieve objectives Uses a variety of communication tools and skills to share and gather information, is courageous in communicating and supports a culture of open communication. Takes time to listen to others Strategic Integration Uses logic and methods to solve difficult problems with effective solutions in pursuit of excellence. Is able to look beyond the obvious and does not stop at the first solution Mobilize Organizational Results Seeks to set and exceed objectives successfully and pushes self and others for results Focuses efforts on attaining clear, concrete, timely, measurable outcomes and monitors progress against objectives Qualifications 3 to 5 years of experience in administrative roles; experience in a legal environment is considered an asset Legal Administrative Assistant Certificate is considered an asset Sophisticated proficiency using current Microsoft Office 365 (PowerPoint, Excel, Word and Outlook) Highly proactive in handling key accountabilities, i.e. anticipates and resolves potential calendar conflicts Detail oriented, highly organized, and motivated with confirmed ability to multitask under minimal direction Strong interpersonal, verbal, and written communication skills Ability to exercise tact and discretion and works well under pressure Excellent command of the English language is critical Ability to communicate with staff at a variety of levels of responsibility, as well as various outside parties, while maintaining consistency, professionalism, and diplomacy Experience with deadline-oriented assignments Team oriented and ability to support multiple senior leaders with comprehensive travel, meetings, and other support requirements Ability to adapt responsibilities based on changing environments and requirements (i.e. sudden meeting changes or travel requirements) Experience with a document management program such as Worldox is an asset Maintains confidentiality Demonstrated dedication to health, safety and sustainability Sense of humour Why Join Teck? At Teck, we offer more than just a job - we provide a pathway to personal and professional enrichment. With captivating projects set against stunning backdrops, a culture of inclusivity and collaboration, and boundless opportunities to learn and grow, joining us means embracing a fulfilling and dynamic career adventure. Teck employees receive access to our total rewards program and comprehensive benefits package that promote physical, mental, financial, and emotional well-being. This includes but is not limited to: Annual Performance Bonus Profit Share Plan Health Spending Account Personal Spending Account Extended Health Care Dental and Vision Care Employer Paid Pension Plan Life Insurance and Disability Coverage Paid Sick Leave, Vacation and Holidays Virtual Telemedicine and additional support for overall well-being Employee and Family Assistance Program (EFAP) Salary Range: $65,500 - $90,500 The actual base salary offered is determined based on the successful candidate's relevant experience, skills, and competencies and considers internal equity. About Teck At Teck, we value diversity. Our teams work collaboratively and respect each person's unique perspective and contribution. Qualified applicants interested in joining a dynamic team are encouraged to submit a resume and cover letter electronically. We wish to thank all applicants for their interest and effort in applying for the position; however, only candidates selected for interviews will be contacted. Teck is a diversified resource company committed to responsible mining and mineral development with major business units focused on copper, steelmaking coal and zinc, as well as investments in energy assets. Teck has been named one of Canada's Top 100 Employers for seven consecutive years. Teck has also been named to the Forbes list of the World's Best Employers for the past two years and is one of Canada's Top Employers for Young People . Headquartered in Vancouver, Canada, its shares are listed on the Toronto Stock Exchange under the symbols TECK.A and TECK.B and the New York Stock Exchange under the symbol TECK. Learn more about Teck at www.teck.com or follow @TeckResources Job Segment: Coal Mining, Administrative Assistant, Secretary, Executive Assistant, Mining, Administrative Apply now »

Application Deadline: 04/23/2024Address: 100 King Street WestJob Family Group:Business ManagementBMO Capital Markets is a leading, full-service financial services provider. We offer corporate and investment banking, treasury management, as well as research and advisory services to clients around the world. #bmocapitalmarketsExecutive Assistant - BMO (Toronto Office - First Canadian Place) This role will primarily support the MD & Head, Client Enablement Performs a variety of administrative and clerical tasks, financial and human resources administration and provides professional support to one or more Managers and their direct reports. The role provides general offices services ensuring all administrative and operational processes and control standards are followed, while seeking to determine, develop, and participate in implementation of improvement opportunities, contributing to the effective and efficient operation of the business group.Provides subject matter expertise and advice related to assigned strategic initiatives and act as relationship management for assigned initiatives.Builds effective relationships with internal/external stakeholders.Breaks down strategic problems, and analyses data and information to provide insights and recommendations.Gathers and formats data into regular and ad-hoc reports, and dashboards.Leads the planning, coordinating and implementing department events.Provides senior level administrative and operational support within a large, diverse team including one or more senior executives.Employs systems (e.g. customized exception reports, tracking reports etc.) to manage information.Integrates information from multiple sources to enable more efficient processes, enhanced analysis and/or streamlined reporting.Provides input into the planning and implementation of administrative programs.Coordinates and monitors budgets and reporting on results vs. budget.Provides coaching and mentoring to more junior administrative assistants to support them in developing capability to carry out current job accountabilities.Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation. Supports the coordination and implementation of department events.Develops and maintains a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available.Supports the development of tailored messaging, which may include writing, editing and distributing communications (e.g., correspondence, presentations, policies & procedures).Dispatches outgoing communications. Answers central phone line, responding to and resolving/escalating inquiries.Processes invoices for payment in adherence with documented processes and guidelines and vendor agreementsPrepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget.Makes travel arrangements, booking flight/hotel reservations as needed.Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations.Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.Maintains and tracks overtime, on-call claims, staff vacations and absences in accordance with Bank and/or divisional guidelines to ensure consistency in entitlement and to determine staff availability.Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc.).Collaborates with internal and external stakeholders in order to deliver on business objectives.Organizes work information to ensure accuracy and completeness.Focus may be on a business/group.Thinks creatively and proposes new solutions.Exercises judgment to identify, diagnose, and solve problems within given rules.Works mostly independently.Broader work or accountabilities may be assigned as needed. Qualifications: Typically, 7+ years of relevant experience in an administrative/ professional support function, demonstrating progressive responsibility and post-secondary degree in related field of study.Specialized knowledge from education and/or business experience.Verbal & written communication skills - In-depth.Collaboration & team skills - In-depth.Analytical and problem-solving skills - In-depth.Influence skills - In-depth.Compensation and Benefits:$44,500.00 - $82,500.00Pay Type: SalariedThe above represents BMO Financial Group's pay range and type.Salaries will vary based on factors such as location, skills, experience, education, and qualifications for the role, and may include a commission structure. Salaries for part-time roles will be pro-rated based on number of hours regularly worked. For commission roles, the salary listed above represents BMO Financial Group's expected target for the first year in this position.BMO Financial Group's total compensation package will vary based on the pay type of the position and may include performance-based incentives, discretionary bonuses, as well as other perks and rewards. BMO also offers health insurance, tuition reimbursement, accident and life insurance, and retirement savings plans. To view more details of our benefits, please visit: https://jobs.bmo.com/global/en/Total-Rewards We're here to helpAt BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting, positive change for our customers, our communities and our people. By working together, innovating and pushing boundaries, we transform lives and businesses, and power economic growth around the world.As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one - for yourself and our customers. We'll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we'll help you gain valuable experience, and broaden your skillset.To find out more visit us at https://jobs.bmo.com/ca/en .BMO is committed to an inclusive, equitable and accessible workplace. By learning from each other's differences, we gain strength through our people and our perspectives. Accommodations are available on request for candidates taking part in all aspects of the selection process. To request accommodation, please contact your recruiter.Note to Recruiters: BMO does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to BMO, directly or indirectly, will be considered BMO property. BMO will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for service to submit resumes.

Job Title:Executive Assistant and Strategic ProjectsEmployment terms:1-year contract (1.0 FTE), 35 hours/week, evening and weekend hours can be expected and are based on your availability.Salary range:$57,538 to $67,692 per year, plus 4% vacation pay and HOOPP pension planExpected start date:ImmediatelyExpected end date:April 25, 2025Number of positions:1Reporting to:CEOLocations:Flemingdon Health Centre at 10 Gateway, Fairview Health Centre at 5 Fairview Drive and Health Access Thorncliffe Park (HATP) at 45 Overlea BlvdApplication deadline:April 14, 2024 by 5:00pm Eastern TimeApplication Process:Qualified applicants are invited to submit their application online using the link below:www.jobillico.com/en/job-offer/flemingdon-health-centre/executive-assistant-amp-strategic-projects/13534332Please include a cover letter and resume in a single file. Background: Flemingdon Health Centre (FHC) is an engaged and involved member of some of Toronto’s most dynamic neighborhoods; Flemingdon Park, Fairview and Thorncliffe Park. FHC is a registered charity and an incorporated not-for-profit Community Health Centre (CHC), with a vision of Strong Healthy Communities. Across our three sites, we provide a range of health-related services based on the social determinants of health with extensive community engagement. At FHC, we believe that health is much more than just the absence of disease. Our approach to community health encompasses the social determinants of health which includes: education, employment, isolation, food security and social supports, and utilizes a community development model to promote health, prevent disease, and strengthen community capacity. We value health equity, inclusion, community engagement, accountability & transparency, excellence and collaboration & partnerships.Position Summary:Executive Assistant & Strategic Projects is reporting to the Chief Executive Officer and as an integral part of the leadership team, this position provides executive support to the CEO, administrative support to the Senior Leadership and Management Teams and administrative support to the Board of Directors and governance functions. Furthermore, the position provides support and coordination for a variety of strategic projects including organizational policies & procedures process. A systems perspective and continuous attention to detail, quality and improvement are essential to the success of this position. The Executive Assistant and Strategic Projects role work in close relationship with the CEO to support the Vision, Mission, Core Values and Strategic Directions of FHC, and to ensure that administrative needs of the organization are met efficiently and effectively. Responsibilities include:Executive Administrative Support- Provides administrative support to the CEO, including maintaining daily schedule and calendar, managing follow-ups and organizing files and office; Acts on own initiative during the CEO’s absence, referring urgent matters to appropriate staff members and communicating items for follow-up; Supports special/strategic projects on behalf of the CEO to address immediate issues of importance Responds to internal and external inquiries on CEO’s behalf, forwarding issues as needed; Provides general organizational administrative support as needed (processing mail, photocopying, filing, drafting correspondence and reports, preparing presentations, organizing reference materials and other activities); Assists with other administrative needs of Senior Leadership Team. Governance Support- Provides organizational, administrative and communications support to the Board, Board committees and Board working groups; Supports with organizing and preparing agendas, pre-meeting materials, committee reports and meeting arrangements (including room bookings, equipment and refreshments) for Board of Directors meetings, AGM and committee meetings; Attends meetings and takes minutes as needed, ensuring action registers and follow-ups are proactively addressed; Maintains Board-related segments of the website/portal and other associated websites, as required; Supports with maintaining corporate documents and files; Provides other secretarial and administrative support to Board members as needed. General Administrative Support- Supports with coordinating corporate events, including Annual General Meeting, Board Strategic Retreat and other events that arise; Supports with scheduling and minute taking at Management Committee meetings; Supports with general/administrative supply ordering, as required; Coordinates meeting schedules, room bookings and catering; Maintains Administration Petty Cash Organization-Wide Projects/Supports- Supports the maintenance of organizational policies including the Policy Management solution Supports organizational committees as needed Supports day to day operations of the organization in coordination with the management team Skills and Qualifications: Knowledge normally attained through a post-secondary diploma or certificate in business, administration or related field; Three or more years’ experience providing executive assistance to senior management or significant administrative experience; Significant experience with FHC’s administrative team core competencies which are project management, strategic planning, customer service, collaboration, problem solving and teamwork; Excellent communication skills including strategic verbal and written communication; Significant experience with meeting organization, planning and follow-up. This includes a high competency in minute taking and organizing/processing follow up items; Experience supporting community governance and/or a community-based Board of Directors; Experience working in the not-for-profit or charity sector; Self-motivated with the ability to shift priorities with ease and resiliency; Demonstrated professionalism, good judgement and understands the value of confidentiality; Excellent organizational and multi-tasking skills to meet deadlines; Superior computer/software skills including all MS Office application (e.g. Outlook, Word, Excel, PowerPoint, Access) and other relevant applications. Vaccines (COVID-19 and others) are a requirement of the job pursuant to the Ontario Human Rights Code. Working Conditions & Physical requirements: Incumbent will be expected to work some evening and/or weekend hours based on project demands.We encourage applications from individuals who can identify with the diverse communities we serve. We thank all applicants for their interest but regret that only those selected for an interview will receive an acknowledgement. Please note that a criminal background check (Vulnerable sector) will be conducted for this position. In accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005, accommodation will be provided in all parts of the hiring process. Applicants need to make their needs known in advance.

Application Deadline: 06/27/2024Address:33 Dundas Street WestThis role is in-person 5 days a week. Home office is the BMO Place, 33 Dundas St. W. office, and /or working from the First Canadian Place, 100 King St. W. office. Performs a variety of administrative and clerical tasks, financial and human resources administration and provides professional support to one or more Managers and their direct reports. The role provides general offices services ensuring all administrative and operational processes and control standards are followed, while seeking to determine, develop, and participate in implementation of improvement opportunities, contributing to the effective and efficient operation of the business group.Establishes administrative support & reception best practices and ensures consistent adoption.Identifies, develops, recommends and implements cost saving opportunities and seeks approval for recommendations.Provides subject matter expertise and advice related to assigned strategic initiatives and act as relationship management for assigned initiatives.Builds effective relationships with internal/external stakeholders. Breaks down strategic problems, and analyses data and information to provide insights and recommendations.Gathers and formats data into regular and ad-hoc reports, and dashboards.Leads the planning, coordinating and implementing department events.Builds change management plans of varying scope and type; leads or participates in a variety of change management activities including readiness assessments, planning, stakeholder management, execution, evaluation and sustainment of initiatives.Provides senior level administrative and operational support within a large, diverse team including one or more senior executives.May manage and supervise the day-to-day functions of an administrative team.Manages sensitive communications, Outlook inbox, reports, invoices, and related documents for the assigned Executive; maintains confidentiality.Tracks and distributes recognition awards on behalf of the Executive, as applicable.Resolves escalated issues.Leads the execution of administrative programs; assesses and adapts as needed to ensure quality of execution.Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation. Supports the coordination and implementation of department events.Develops and maintains a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available.Supports the development of tailored messaging, which may include writing, editing and distributing communications (e.g., correspondence, presentations, policies & procedures).Dispatches outgoing communications. Answers central phone line, responding to and resolving/escalating inquiries.Processes invoices for payment in adherence with documented processes and guidelines and vendor agreementsPrepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget.Makes travel arrangements, booking flight/hotel reservations as needed.Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations.Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.Ensures all vacation and absence scheduling is documented, takes into account critical business needs, follows guidelines, and is managed consistently across employees in the group; identifies scheduling conflicts for resolution.Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc.).Collaborates with internal and external stakeholders in order to deliver on business objectives.Organizes work information to ensure accuracy and completeness.Focus is primarily on business/group within BMO; may have broader, enterprise-wide focus.Exercises judgment to identify, diagnose, and solve problems within given rules.Works independently on a range of complex tasks, which may include unique situations.Broader work or accountabilities may be assigned as needed.Qualifications:Typically between 8+ years of relevant experiencePost-secondary degree in related field of study.Technical proficiency gained through education and/or business experience.Verbal & written communication skills - In-depth.Collaboration & team skills - In-depth.Analytical and problem solving skills - In-depth.Influence skills - In-depth.Data driven decision making - In-depth.Grade:6Job Category:Individual Contributor / CollaborateurWe're here to helpAt BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting, positive change for our customers, our communities and our people. By working together, innovating and pushing boundaries, we transform lives and businesses, and power economic growth around the world.As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one - for yourself and our customers. We'll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we'll help you gain valuable experience, and broaden your skillset.BMO is committed to an inclusive, equitable and accessible workplace. By learning from each other's differences, we gain strength through our people and our perspectives. Accommodations are available on request for candidates taking part in all aspects of the selection process. To request accommodation, please contact your recruiter.

Analyst/Administrative Assistant Job ID 2024-122135 City Vancouver Work Location Admin 601 W. Broadway Work Area Clinical Informatics, Virtual Health & Learning Technologies Home Worksite 00 - Excluded - VCHA Labour Agreement Excluded Union 905 - Mgt/Excluded-VCHA (37.5 Hr) Position Type Baseline Job Status Regular Full-Time FTE 1.00 Standard Hours / Week 37.50 Job Category Administrative Professionals Salary Grade 04 Min Hourly CAD $29.31/Hr. Max Hourly CAD $38.47/Hr. Shift Times 0830-1630 Days Off Saturday, Stats, Sunday Salary The salary range for this position is CAD $29.31/Hr. - CAD $38.47/Hr. Job Summary Come work as an Analyst/Administrative Assistant with Vancouver Coastal Health (VCH)! Vancouver Coastal Health is looking for an Analyst/Administrative Assistant to join the Clinical Informatics team. The Clinical & Systems Transformation (CST) Project is one of the largest health care projects in British Columbia's history. It is a joint undertaking between Vancouver Coastal Health, the Provincial Health Services Authority and Providence Health Care to complete a significant transformation of clinical practices and systems. This is an exciting initiative that will deliver key benefits for our patients, health care providers and health organizations. Apply today to join our team! As a Analyst/Administrative Assistant with Vancouver Coastal Health you will:Report to the Executive Director, the Analyst/Administrative Assistant, provides analytical support to the team for purposes such as data analysis, statistical reporting, benchmarking activities, developing and generating queries, preparing and compiling reports and technical documents utilizing various software and tools.As well, the Analyst/Administrative Assistant provides confidential administrative and secretarial assistance and research support to the Executive Director, and to the team.Maintains the Executive Director’s and management team’s appointment calendars, coordinates meetings, processes and prioritizes information, screens, triages and acts upon requests and inquiries, including confidential and sensitive information. Works independently and interfaces with other Executive Directors, Managers and staff at all levels of the organization.Effectively partners with other VCH departments such as the Decision Support team and liaises on behalf of the department with external agencies to coordinate the flow of information, keeping the Executive Director apprised of relevant issues and activities. Qualifications Education & ExperienceDiploma in a related programThree to four (3-4) years' recent, related experience in a complex health care environmentProgressively more responsible secretarial and administrative positions supporting senior level management, experience in information analysis and benchmarking, or an equivalent combination of education, training and experience.Advanced computer skills in spreadsheet, database, graphics and word processing programs is required, e.g. Microsoft Excel, Access, PowerPoint, Word, and Visio.Knowledge & AbilitiesEmploys expertise in the use of desktop computer applications to create a variety of documents, reports and presentations, and to maintain databases.Applies acquired skills and knowledge to efficiently and independently resolve administrative issues/problems.Effectively utilizes both verbal and written communication skills when providing advice or information or seeking/acquiring information.Optimizes departmental effectiveness and contributes to organizational success by applying excellent time management skills to prioritize and complete assignments and schedule activities.Practices diligence and care when maintaining, monitoring, calculating and summarizing data, records and budget information. Closing Statement As per the current Public Health Orders, as of October 5, 2023, all employees working for Vancouver Coastal Health must be fully vaccinated for COVID-19 or have received a single dose of the most-recent, updated COVID-19 vaccine. Proof of vaccination status will be required.Why Join Vancouver Coastal Health (VCH):VCH is a world class innovator in medical care, research and teaching, delivering service to more than one million BC residents. At VCH, we embrace thinking boldly, taking smart risks, and 'going first' when we believe it will lead to the best possible outcomes for patients and their families. We invite you to join us in creating healthy lives in healthy communities by showcasing our passion for care, connection to the communities we serve and our culture of teamwork that makes VCH a great place to work.• Comprehensive health benefits package, including MSP, extended health and dental and municipal pension plan• Grow your career with employer-paid training and leadership development opportunities• Wellness supports, including counselling, critical incident and innovative wellness services are available to employees and their immediate families• Award-winning recognition programs to honour staff, medical staff and volunteers• Access to exclusive discount offers and deals for VCH staff Equity, diversity, and inclusion are essential to our goals of creating a great place to work and delivering exceptional care. We acknowledge and accommodate unique differences and ensure special measures are in place so that all prospective and current employees are given an opportunity to succeed.We are committed to building a representative workforce and encourage applications reflecting diversity of sex, sexual orientation, gender identity or expression, racialization or ancestry, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, or Indigenous person.Vancouver Coastal Health is proud to be recognized as one of Canada's Top 100 Employers in 2024.Only short-listed applicants will be contacted for this posting. ***Employees of VCH must apply online via the Internal Career Portal on CareerHub, you are currently viewing the External Career Portal. Refer to the https://my.vch.ca/working-here/job-postings site for instructions on how to view internal job postings and how to apply as an employee. Current VCH employees who apply to this posting using this external site will be considered as an external candidate. Seniority will not apply.***Thank you for your interest in Vancouver Coastal Health. Options Apply NowApplyShareEmail this job to a friendRefer Sorry the Share function is not working properly at this moment. Please refresh the page and try again later. Share on your newsfeed Application FAQsSoftware Powered by iCIMSwww.icims.com

YOUR ROLEIn collaboration with other team members, you will contribute to the smooth running of aircraft and building maintenance activities, notably by following established quality standards. You will perform interior and exterior cleaning of aircraft, including restocking. You will perform maintenance tasks for the building and offices, such as cleaning, snow removal and lawn mowing. You will be responsible for the upkeep and cleanliness of the facilities, as well as monitoring the security of the property. You will assist the supervisor in managing the day-to-day operations at the Val-d'Or station, ensuring that safety procedures are followed in accordance with company policies. You will plan and direct station employees in daily tasks, help train new employees and prepare various relevant reports for management. You will participate in the preparation of work schedules for janitors/groomer and building maintenance. You will assist the supervisor in other related tasks. DO YOU HAVE THE PROFILE?You have a D.E.S. or equivalent.Minimum of 3 years' experience as a janitor and/or experience in a similar position.You are known for your punctuality and understand the importance of safety and the risks associated with working around aircraft.You are physically fit.You have leadership skills.You have excellent time management and planning skills.You have a valid driver's license.French is required to be able to communicate with team members.

Leading a Sales team which focuses on new business development as well as leveraging existing client base.Reporting into the CRO, you will responsible for implementing sales strategies & processes for driving commercial success.You will be providing Economic Research, and Market Analysis to clients in a subscription based(SaaS) model.Focus Area: Investment Banks, asset managers, fund managers, Portfolio ManagersMPI does not discriminate on the basis of race, religion, sex, sexual orientation, gender identity or expression, age, disability, marital status, or based on an individual's status in any group or class otherwise protected under applicable human rights legislation. MPI encourages applications from minorities, women, the disabled and all other qualified applicants7-10 years of relevant sales experience selling into Investment banks, asset managers, fund managers, Portfolio Managers.3+ years of Sales Leadership experience.Experienced negotiating long sales cycle deals.A proven track record of hitting/over-achieving sales targets.

Application Deadline: 04/18/2024Address:100 King Street WestIn this role, you would be supporting the Global Head People Operations, Human Resources and the Head of HR Operations and Shared Services with a variety of executive assistance. Your attention to detail, ability to be proactive and your strong analytical skills would be greatly sought after. This is a hybrid opportunity.Performs a variety of administrative and clerical tasks, financial and human resources administration and provides professional support to one or more executive. The role provides general offices services ensuring all administrative and operational processes and control standards are followed, while seeking to determine, develop, and participate in implementation of improvement opportunities, contributing to the effective and efficient operation of the business group.Provides subject matter expertise and advice related to assigned strategic initiatives and act as relationship management for assigned initiatives.Builds effective relationships with internal/external stakeholders. Breaks down strategic problems, and analyses data and information to provide insights and recommendations.Gathers and formats data into regular and ad-hoc reports, and dashboards.Leads the planning, coordinating and implementing department events.Provides senior level administrative and operational support within a large, diverse team including one or more senior executives.Employs systems (e.g. customized exception reports, tracking reports etc.) to manage information.Integrates information from multiple sources to enable more efficient processes, enhanced analysis and/or streamlined reporting.Provides input into the planning and implementation of administrative programs.Provides coaching and mentoring to more junior administrative assistants to support them in developing capability to carry out current job accountabilities.Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation. Supports the coordination and implementation of department events.Develops and maintains a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available.Dispatches outgoing communications.Processes invoices for payment in adherence with documented processes and guidelines and vendor agreementsPrepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget.Makes travel arrangements, booking flight/hotel reservations as needed.Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations.Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.Ensures all vacation and absence scheduling is documented, takes into account critical business needs, follows guidelines, and is managed consistently across employees in the group; identifies scheduling conflicts for resolution.Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc.).Collaborates with internal and external stakeholders in order to deliver on business objectives.Organizes work information to ensure accuracy and completeness.Thinks creatively and proposes new solutions.Exercises judgment to identify, diagnose, and solve problems within given rules.Works mostly independently.Broader work or accountabilities may be assigned as needed.Qualifications:Typically 5+ years of relevant experience in an administrative/ professional support function, demonstrating progressive responsibility and post-secondary degree in related field of study.Specialized knowledge from education and/or business experience.Verbal & written communication skills - In-depth.Collaboration & team skills - In-depth.Analytical and problem solving skills - In-depth.Influence skills - In-depth.Grade:5Job Category:Individual Contributor / CollaborateurWe're here to helpAt BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting, positive change for our customers, our communities and our people. By working together, innovating and pushing boundaries, we transform lives and businesses, and power economic growth around the world.As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one - for yourself and our customers. We'll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we'll help you gain valuable experience, and broaden your skillset.BMO is committed to an inclusive, equitable and accessible workplace. By learning from each other's differences, we gain strength through our people and our perspectives. Accommodations are available on request for candidates taking part in all aspects of the selection process. To request accommodation, please contact your recruiter.

Requisition ID: 356778 Position Number: 20064986 Posting End Date: May 3, 2024 City: Winnipeg Employer: Winnipeg Regional Health Authority Site: WRHA Corporate Department / Unit: Admin Support - CEO, COO & Board Job Stream: Non-Clinical Union: Non Union Anticipated Start Date: ASAP FTE: 1.00 Anticipated Shift: Days Work Arrangement: Hybrid Daily Hours Worked: 7.50 Annual Base Hours: 1950 Salary commensurate with education and qualifications. Grow your career in the Winnipeg Health Region! Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We’re united by a shared commitment to excellent and equitable health care. Position Overview As the senior administrative employee within the portfolio provides administrative support to the CEO or Vice President. Organizes and prioritizes independently, the secretarial/administrative activities for the CEO or Vice President and ensures that all work is completed within established timeframes. Types, formats and proofreads a variety of material including: correspondence, minutes, agendas, manuscripts, from Dictaphone or rough draft. Develops, maintains and updates a variety of databases including creating spreadsheets, data collection and entry, assisting with analysis and organization of information and assisting with the preparation of reports. Reviews, evaluates and recommends new office/administrative procedures for the portfolio in the interest of efficiency and quality of service; prepares and maintains policies and procedures for the administrative activities in the portfolio. Experience Five years’ experience in a senior administrative position. Education (Degree/Diploma/Certificate) Completion of a high school or equivalent program of studies; formal training in applied office skills is required. Certification/Licensure/Registration Not Applicable Qualifications and Skills Proficiency with computerized systems (Microsoft Word, Access, PowerPoint and Excel) is essential. Experience with email and computerized calendars. Typing speed 60 wpm. Demonstrated ability to organize, assign and supervise the work of junior employees. Experience in scheduling and coordinating meetings. Ability to compose correspondence on behalf of senior managers. Experience recording and preparing minutes and agendas. Excellent communication skills, verbally and in writing. Ability to prioritize a large workload and independently complete a variety of administrative duties. Ability to work in a fast-paced corporate environment and work effectively under pressure to meet deadlines. Demonstrated problem-solving skills. Demonstrated ability to effectively contribute to a team environment. The ability to work independently and to establish and maintain good working relationships with administrative staff, healthcare agencies and all levels of management. Ability to maintain a high level of confidentiality. Previous health care experience would be an asset. Physical Requirements Required to work for long periods of time at a computer. This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment. Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT. The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Grace Hospital, Middlechurch Home of Winnipeg, Pan Am Clinic, River Park Gardens, Victoria General Hospital, WRHA corporate programs, and WRHA community health services. Effective April 1, 2024, Golden West Centennial Lodge will also be part of the WRHA legal entity. Interviewed candidates may be called upon to participate in a skills assessment. Any application received after the closing time will not be included in the competition. We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.