About Hillfield Strathallan CollegeFounded in 1901, Hillfield Strathallan College (HSC) offers a seamless academic journey from 18 months to 18 years. Located on a 50-acre campus on Hamilton's West Mountain, HSC provides a unique educational pathway for students through four school offerings: Junior, Montessori, Middle and Senior. HSC prepares students to live with purpose to understand their world, inspire, lead, act and make a difference in their own unique ways.Junior School Administrator Position Overview: The Junior School Administrator will provide support to the Principal, Vice Principal, staff and students in order to assist with the effective and efficient operation of the Junior School.Responsibilities: Provides support to the Principal, Vice Principal, and Junior School Faculty Coordinates, organizes, and performs daily administrative and clerical functions Maintains calendar, coordinates and plans meetings for the Principal Manages the reception area and directs students, parents and visitors to correct school or College personnel or facilities; answers telephone calls, responds to parental inquiries and transfers calls to the appropriate recipients Relays information to faculty, parents and students using a variety of mediums Liaise with admissions for the coordination of student visitors, prospective students and newly enrolled students Greets and assists new students and parents with detailed information ie processes and procedures of the Junior School Assists Principal, Vice Principal and faculty with the planning and implementation of Junior School events such as new school year (information to parents and faculty), Links to Learning, curriculum evenings, student-involved conferences (November, February & April, closing ceremonies and Grade 4 Graduation Creates and monitors all student billings for trips and various student classroom materials Manages petty cash requests Assists administration with trips and E-Week programs Assists with the file management of the school-shared Google Drive, i.e., faculty manual, class lists, class grids, class lock lists, etc. ensures myHSC is up to-date and accurate Oversees Junior School equipment inventory and supplies inventory i.e., paper, toners, etc. Communicates maintenance and custodial issues to appropriate College personnel Assists in creating school documents, various procedures and policies that support the Junior School and posts on the internal Learning Management System (myHSC) Assists the Learning Strategies Specialist with the coordination of ILPs mailing, ILP meetings, and various supports throughout the school year Maintains OSR files (line entries, new student files) and manages the distribution of Grade 4 OSRs to Middle School Maintains records and has knowledge related to the Childcare & Early Years Act (CCEYA) Assists with the creation of parental communication and documents, memos, event programs and other non-classroom-related material Prepares and maintains student files Assists Principal with the coordination of the reporting process three times per school year Coordinates the photocopying and mailing of the final June report Manages the Student Involved Conferences through Pick-a-Time database Processes the daily attendance and carries out the Safe School Arrival Program daily Provides support for new Faculty Creates the timetable in myHSC for the new school year and maintains it throughout the school year Content Manager for, group pages, four terms of reporting, daily attendance, schedules/timetables, school forms, lists etc. Maintains the schedule calendar in myHSC Oversees the school myHSC calendar Demonstrates a high regard for confidentiality and integrity of all personal and private information with regard to faculty, students and parents From time to time carries out duties not necessarily included in the job description but dictated by circumstance Qualifications: College diploma Minimum 3 years experience providing office support in an educational setting Please indicate your interest by submitting a resume and cover letter by 4:00 p.m. on Friday, May 17, 2024 to http://hsc.simplication.com/WLSBLogin.aspxOur commitment to inclusion across gender, age, religion, identity and experience moves us forward and creates a sense of community at HSC that we are proud of, where everyone feels welcome and feels that they belong.We encourage applicants who may contribute to the further diversification of this community. Pursuant to the Accessibility for Ontarians with Disability Act, if you require accommodations at any time throughout the application process, please contact Human Resources prior to the closing date so the appropriate arrangements can be made.While we thank all applicants in advance for their interest, only those selected for interviews will be contacted. Job Type: Full-time