Overview of salaries statistics of the profession "Executive Administrative Assistant in Canada"

About Black Sheep Pub: Black Sheep Pub is a beloved community establishment in Maple Ridge, BC, known for providing an exceptional dining and entertainment experience. We are committed to offering excellent food, live music, and a welcoming atmosphere. To support the owner in managing the business effectively, we are seeking a dedicated and capable Executive Assistant.Position: Executive Assistant to the OwnerLocation: Black Sheep Pub, Maple Ridge, BCType: Permanent, Full-TimeHours: 35 hours per weekHourly Wage: $31.20 per hourResponsibilities: As the Executive Assistant to the Owner at Black Sheep Pub, your primary role will be to assist the owner in managing the business seamlessly. Your responsibilities will include:- Provide comprehensive administrative support to the owner, including managing their schedule, organizing meetings, and handling communications on their behalf.- Assist in financial management tasks, including budget monitoring, expense tracking, and invoicing to ensure the business's financial health.- Identify and implement operational improvements to enhance efficiency and effectiveness, collaborating with the owner to streamline processes.- Assist in planning and coordinating special events, live music performances, and promotions, ensuring they align with the owner's vision and goals.- Collaborate with the owner to develop and execute strategic initiatives that drive business growth and enhance the customer experience.- Prepare reports and analyses as requested by the owner to support informed decision-making.- Manage relationships with suppliers and vendors, negotiating contracts and ensuring timely deliveries of goods and services.- Serve as a liaison between the owner and the pub's staff, fostering a positive work environment and facilitating effective communication.Qualifications: To excel in this role and assist the owner effectively in managing the Black Sheep Pub business, you should possess the following qualifications:• Proven experience as an executive assistant or in a similar role.• Strong organizational and time-management skills.• Excellent communication and interpersonal abilities.• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).• Familiarity with the hospitality industry or business management is advantageous.• Ability to work both independently and collaboratively.• Adaptability and resilience in a fast-paced environment.How to Apply: If you are a highly organized and detail-oriented individual with a passion for assisting in the management of a thriving pub, we invite you to apply. Please submit your resume and a cover letter highlighting your relevant experience and explaining why you are the ideal candidate for this position to .Application Deadline: February 15, 2024Join our team at Black Sheep Pub and play a vital role in assisting the owner in achieving business excellence. We look forward to receiving your application.For more information about Black Sheep Pub, please visit our website.

OverviewAt KPMG, you'll join a team of diverse and dedicated problem solvers, connected by a common cause: turning insight into opportunity for clients and communities around the world. The Client Administration function is a vital part of the firm's Business Enablement Services and is focused on achieving client service excellence by delivering timely, high quality products, and encouraging an environment that increases both the staff and client experience. KPMG is looking for an Administrative Assistant who can provide support on a range of activities to ensure a high-quality product. What you will do Provide administrative support to partners, senior managers, managers and client service teams. Adhere to risk management and branding in compliance with National guidelines ensuring accuracy and completeness. Coordinate, prepare, edit and/or proofread documents such as correspondence, presentations, and reports using various software. Proactive and independent management of partners' calendar and contact database in order to maximize best use of the partners' time. Coordinate travel arrangements Coordinate meetings, conference calls, video conferences, live meetings, and organize required materials. Assist in the proposal process as required, working with the proposal team and proposal coordinator. Assist in the preparation and submission of time and expense reports for the partner(s) supported. At times, business needs arise and employees are required and agree to work beyond their normal work day or work week to fulfill the accountabilities required for their job. Likewise, people need time to devote to personal matters, and our approach to flexibility provides for this . What you bring to the role Advanced skills with MS Office and Adobe products. In particular, Outlook, Excel, PowerPoint and Acrobat Proficiency to quickly learn proprietary software Excellent communication skills Strong project management skills Good judgment and analytical skills with a focus on attention to detail Capable of working independently and take ownership of tasks Ability to quickly and smoothly adapt to changing client demands Minimum 5 years administration experience College diploma or an equivalent combination of education and experience with an administrative assistant skill set Providing you with the support you need to be at your best For more information about KPMG in Canada's Benefits and well-being, click here. Our Values, The KPMG WayIntegrity, we do what is right | Excellence, we never stop learning and improving | Courage, we think and act boldly | Together, we respect each other and draw strength from our differences | For Better, we do what matters KPMG in Canada is a proud equal opportunities employer and we are committed to creating a respectful, inclusive and barrier-free workplace that allows all of our people to reach their full potential. A diverse workforce is key to our success and we believe in bringing your whole self to work. We welcome all qualified candidates to apply and hope you will choose KPMG in Canada as your employer of choice. For more information about Inclusion, Diversity & Equity in Recruitment, please click here . If you have a question about accessible employment at KPMG, or to begin a confidential conversation about your individual accessibility or accommodation needs through the recruitment process, we encourage you to visit our accessibility page .

Position SummaryInterior Health is looking for an experienced, highly efficient and self -directed term specific full time Administrative Assistant to join the Primary Care team at the Nicola Valley Health Centre in Merritt, B.C.This term position is until the return of the incumbent. Salary Range:Salary range for the position is $47,064 to $61,771. Interior Health establishes salaries within the minimum and maximum of the salary range based on consideration of the qualifications, experience of the applicant, and an internal equity review of the salaries of other employees.What we offer:• Competitive salary and an attractive remuneration package• Career Growth• Employer paid training/education• Employer paid vacation (per collective agreement)• Medical Service Plan• Employer paid insurance premiums • Extended Health & Dental coverage • Balanced lifestyleWhat will you work on?The Administrative Assistant works in a team environment to provide confidential administrative support functions to the Director for the department or program and other management staff as required. The Administrative Assistant serves as a vital linkage and communication source to keep the department or program informed and aligned to its priorities. Some responsibilities include: coordinating and organizing workflow; determining priorities; composing confidential correspondence for signature; designing and creating correspondence, documents, presentations, orientation packages, and spreadsheets (including data entry) for authorization by the management team; maintaining the integrity and confidentiality of all information which flows through, and is processed for management as it pertains to client care, operations, personnel, labour relations, finance, and public affairs; and supporting the Director in setting the positive, collaborative, efficient tone for the department or program.How will you create an impact?Joining our IH team will allow you to challenge yourself professionally while enjoying all the personal pursuits available to you within this fantastic community. Reasons to Apply at Interior Health... What we can do for youWe offer a work environment conducive to growth and development of strong clinical skills and a work environment that supports and promotes psychological health & safety for all. We offer the opportunity to have a balanced lifestyle that allows you to maintain the quality of life you desire. Come and join our team….Come live, work and play where others only vacation. Make a difference. Love your work. Apply today!QualficationsEducation & Experience:• Graduation from a recognized secretarial program.• Three to five years of experience as an Administrative Assistant in a large, complex organization.• Equivalent combinations of education and experience will be considered.Skills and Abilities:• Ability to communicate effectively, both verbally and in writing.• Ability to deal with others effectively.• Ability to organize workload and set priorities.• Ability to take initiative and act independently where appropriate.• Ability to work without supervision.• Ability to type 50 wpm and set up letters, reports, etc. in a professional format.• Knowledge of applicable computer hardware and software programs and the ability to perform web-based searches.• Ability to operate related equipment.• Physical ability to perform the duties of the position.“Honouring Interior Health’s commitment to Truth and Reconciliation and the Declaration on the Rights of Indigenous Peoples Act (DRIPA), and Pursuant to Section 42 of the B.C. Human Rights Code, preferential consideration and/or hiring will be given to qualified applicants who self-identify as Indigenous (First Nations, Métis, or Inuit).”

CDS Administrative Assistant Job Locations CA-ON-Ottawa Position Type Full Time Postal Code K1G 0J1 Requisition ID 2024-432171 Category Professional: (IT, Finance, Legal, HR, Talent Acquisition, Administrative, Customer Service) Summary Administrative Assistant Have you ever been to Costco and received a free sample? If so, it's likely come from one of our employees. For more than 35 years, Club Demonstration Services (CDS) has helped Costco members make shopping decisions and shaped the identity that Costco is perhaps best known for its awesome free samples. As the in-house product sampling company for Costco Wholesale, CDS has friendly, professional and talented employees who provide high quality product demonstrations and marketing services to Costco Wholesale and its vendors. Under direct supervision, the Administrative Assistant is responsible for providing effective administrative and secretarial support for the Country Manager and assigned departments. The Administrative Assistant is responsible for handling day-to-day tasks and activities as assigned. Key Responsibilities:Manage in a timely manner the distribution of emails, invoices, expenses etc. and overall office and calendar management Acts as a key liaison between Canadian leaders in operations and sales teams to ensure concise and consistent communication is provided. Supports team in efforts to manage, document, and deliver all aspects of projects. Collaborates with and supports the efforts of cross-functional partners while maintaining strong partnership with global teams to ensure overall satisfaction. Typing, filing, and financial record-keepingWeekly Excel Reporting and Analysis Support with Internal & External PowerPoint presentationsScheduling and coordinating meetings and conferencesSupport with Team Building & Engagement calendars and communicationOwnership of monthly, quarterly, and annual Team Event organizationProcuring office supplies, coordinating office mailAnswers non-routine correspondence and assembles highly confidential and sensitive informationProvide effective customer service for all internal and external customers by communicating effectively both oral and in writingDeals with a diverse group of external callers and visitors as well as internal contacts at all levels of the organizationPosition Requirements:Ideally possesses two (2) years related experience as an Administrative or Executive Assistant SupportPrevious experience with executive level reporting, calendar management and travel arrangementsCommunications and Customer service experience are assetsStrong is required to plan, prioritize and organize diversified workloadExposure to a networked environment using a Windows and/or Windows like InterfaceAdvance use of Microsoft Office Suite (Outlook, Word, Excel, Power Point andAccess)High School diploma, Office Administration certificate or diploma a plusFluent in French (verbal and written), an asset ​​​​Club Demonstration Services welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. Responsibilities Advantage Sales and Marketing LLC dba Advantage Solutions is one of North America’s leading sales and marketing agencies specializing in outsourced sales, merchandising, category management and marketing services to manufacturers, suppliers and producers of food products and consumer packaged goods. Advantage Solutions services a variety of trade channels including grocery, mass merchandise, specialty, convenience, drug, dollar, club, hardware, consumer electronics and home centers. We bridge the gap between manufacturers and retailers, providing consumers access to the best products available in the marketplace today. Position Summary The Administrative Assistant (AA) is responsible for providing clerical support for Division Management in a timely, efficient, and professional manner. Essential Job Duties and Responsibilities Management Support• Provides administrative support to Division Managers and/or Business Managers by preparing and editing communications, making travel arrangements, coordinating meetings, disseminating information to staff and clients, and assisting in creating presentations.Office Duties• Provides office coverage by assisting in administrative duties such as replenishing supplies, mailroom and phone coverage. • Maintains a friendly and professional environment by greeting and assisting visiting colleagues, vendors, clients and customers.Presentation Development• Assists with developing presentations by assimilating and compiling specific and necessary data.Project Management • Ensures special projects are completed in a timely manner by performing and coordinating appropriate tasks.Meeting Arrangements• Organizes group meetings by participating in scheduling dates, notifying participants, preparing agendas and arranging refreshments. • Ensures complete record of meetings by acting as recording assistant.Information Gathering and Reporting• Compiles information by reviewing and disseminating incoming mail, prioritizing and categorizing documents for signature, and maintaining confidential files for document retrieval. • Assists with documentation of internal policies and procedures, newsletters, training materials, and other communications.• Maintains customer confidence and protect operations by keeping proprietary information confidential.• Facilitates information flow by serving as liaison between Division Manager, Business Manager, and others. Supervisory Responsibilities Direct Reports- This position does not have supervisory responsibilities for direct reportsIndirect Reports- This position does not have guidance or mentoring responsibilities for indirect reports Travel and/or Driving Requirements - Travel and Driving are not essential duties or functions of this job Minimum Qualifications The following are the minimum job-related qualifications which an individual needs in order to successfully perform the essential duties and responsibilities of the job Education Level: (Required): High School Diploma or GED Or equivalent experience(Preferred): Associate's Degree Or equivalent experience Field of Study/Area of Experience: Office Administration5+ Years of experience in working as an Executive Administrative Assistant or related experience supporting “C” level executives.Must be fluent in French and English (verbal and written) Skills, Knowledge and Abilities Excellent Written & Verbal Communication SkillsAbility to Work Independently & Prioritize with minimal supervision, in order to Meet DeadlinesBasic Computer Skills, including Microsoft Word, PowerPoint, Excel, Access, Outlook, & web browsersStrong Priortizing SkillsDecision Making SkillsAbility to Gather Data, Compile Information, & Prepare Reports Environmental & Physical Requirements Office / Sedentary RequirementsIncumbent must be able to perform the essential functions of the job. Additional Information Regarding ASM Job Duties and Job Descriptions The Company is committed to providing equal opportunity in all employment practices without regard to race, nation or ethnic origin, colour, religion, age, sex (including pregnancy and childbearing), sexual orientation, marital status, family status, physical or mental disability or pardoned criminal convictions, or any other category protected by law.The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. The Company reserves the right at any time with or without notice to alter or change job responsibilities, reassign or transfer job position or assign additional job responsibilities. The Company shall provide reasonable accommodations of known disabilities to enable a qualified applicant or employee to apply for employment, perform the essential functions of the job, or enjoy the benefits and privileges of employment as required by the law.Employee understands that neither the provision of the Job Description nor any representation in this document creates a guarantee or contract of employment for any specified period of time or changes the nature of Employee’s employment, which can only be modified in a writing signed by the CEO. Important Information The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of associates so classified. The Company is committed to providing equal opportunity in all employment practices without regard to age, race, color, national origin, sex, sexual orientation, religion, physical or mental disability, or any other category protected by law. As part of this commitment, the Company shall provide reasonable accommodations of known disabilities to enable an applicant or employee to apply for employment, perform the essential functions of the job, or enjoy the benefits and privileges of employment as required by the law. The Company welcomes and encourages applications from people with disabilities. The Company will provide reasonable accommodations, accessible formats and communication supports upon request to persons with disabilities who take part in all aspects of the recruitment and selection process. If you require accommodation in connection with the application process, please contact: Recruiter, Talent Acquisition, for external applicants, or, a Supervisor for internal applicants Apply/Share Apply Now!ApplyShareEmail a Friend/ColleagueRefer Sorry the Share function is not working properly at this moment. Please refresh the page and try again later. Share on your newsfeed CONNECT TO YOUR CAREER Not ready to apply? Connect with us for general consideration. Interested in this opportunity? Socialize this job opportunity to a friend, colleague, or family member: Job Applicant Privacy PolicySoftware Powered by iCIMSwww.icims.com

OverviewAt KPMG, you'll join a team of diverse and dedicated problem solvers, connected by a common cause: turning insight into opportunity for clients and communities around the world. We have an exciting opportunity for a self-motivated Administrative Assistant to join the Calgary office in a permanent position. In this role, you will combine your strong organizational skills and stakeholder management to provide executive level support. What you will do Client Relationships Ensures all client communications are responded to in a timely fashion. Independently actions on routine enquiries and escalates complex client enquiries to appropriate parties based on knowledge of practice/structure and work process. Professionally interacts with clients as directed. Inbox Management - Monitors Partner's email inbox. Flags and prioritizes based on urgency and subject matter. Calendar Management - Pro-actively looking ahead and Manage Partner's calendar/schedule, maximizing the best use of their time by managing requests and commitments through sorting, filtering and prioritizing requests, while ensuring deadlines are met. Proactively and independently identifies, resolves, and manages calendar conflicts. Marketing - Works with marketing team assisting where required; email distribution, client event communications. Manages Partner's contacts, opportunities, and compliance with Canadian Anti-Spam Legislation ensuring they are current. May manage or support proposal process in collaboration with marketing resources. Communication - Creates, reviews, and distributes various communications for Partners. Handles routine communications on behalf of Partners and reports on actions taken. Reporting - Manages regular and ad hoc reports as requested. Document preparation - Assists Partners with coordinating, creating, preparing, editing, and proofreading all standard and non-standard documents, reports, presentations, and correspondence using MS Office suite Meeting support - Attends internal meetings as requested by Partners, takes meeting minutes, and summarizes action items. Follows-up on action items following the meeting. Travel Management - Handles complex travel arrangements and reservations as required, both domestic and international, including handling business visas and other explanation, clarification, and diplomacy. Meeting Management - Coordinates and manages the scheduling of client meetings, leadership meetings, and events (conference calls, video conferences, in person, etc.). Plan and organize meetings and events as required including logistics/securing meeting space, catering, and document prep. Compile, transcribe, and distribute minutes of meetings when required and follows up on action items. Expense/Time reporting - Completes, reconciles, and ensures timely submission of time and expense reports for the Partner. What you bring to the role Minimum 2 years' experience in a similar role, working in a professional environment and/or equivalent combination of education, training and experience Significant relevant experience in managing and supporting Senior Leadership (preferably gained within a professional/corporate services environment) Excellent commitment to providing quality and responsive customer service Outstanding time management, problem solving and organizational skills gained in a high volume environment with competing demands and constant changes Proven ability to take responsibility and ownership for tasks Advanced Microsoft office skills (Word, PowerPoint and Excel) Proven team player with the ability to create strong working relationships at various levels and a flexible approach to their work Superior communication skills whilst maintaining the highest level of personal and professional integrity Providing you with the support you need to be at your best For more information about KPMG in Canada's Benefits and well-being, click here . Our Values, The KPMG WayIntegrity, we do what is right | Excellence, we never stop learning and improving | Courage, we think and act boldly | Together, we respect each other and draw strength from our differences | For Better, we do what matters KPMG in Canada is a proud equal opportunities employer and we are committed to creating a respectful, inclusive and barrier-free workplace that allows all of our people to reach their full potential. A diverse workforce is key to our success and we believe in bringing your whole self to work. We welcome all qualified candidates to apply and hope you will choose KPMG in Canada as your employer of choice. For more information about Inclusion, Diversity & Equity in Recruitment, please click here . If you have a question about accessible employment at KPMG, or to begin a confidential conversation about your individual accessibility or accommodation needs through the recruitment process, we encourage you to visit our accessibility page .

OverviewAt KPMG, you'll join a team of diverse and dedicated problem solvers, connected by a common cause: turning insight into opportunity for clients and communities around the world. The KPMG Law team has an exciting opportunity for a self-motivated Partner Administrative Assistant. In this role, you will combine your strong organizational skills and stakeholder management to provide executive level support. The role involves proactively organizing, supporting, and assisting the KPMG Law partners and associates in delivering high quality and timely service, information, and advice to internal and external clients. There is a specific focus on being an integral part of the KPMG Law team in executing its strategy, and meeting performance objectives and long-term strategic aspirations. The successful candidate is required to work in the Edmonton office. What you will do Manage time, resources, workflow, and deadlines of legal professionals, including opening up new files, conducting and coordinating conflict searches and other file-opening processes and procedures, maintaining a filing system for all documents, compiling, and organizing materials for work-in-progress, and maintaining a limitations diary. Proactive and independent management of partners' calendar and contact database to maximize best use of the partners' time. Ensure the preparation and submission of partner timesheets and expense accounts Interact with clients and outside service providers to schedule appointments, examinations, and hearings. Draft correspondence and memoranda such as affidavits of records and other court documents. Receive, digitize, and direct all KPMG correspondence. Provide document preparation support for KPMG Partners and engagement team. Provide general administrative support to Partners/Lawyers such as filing, answering the telephone, making travel arrangements, preparing bank deposits, photocopying, and binding materials as required. Assist with special projects. At times, business needs arise and employees are required and agree to work beyond their normal work day or work week to fulfill the accountabilities required for their job. Likewise, people need time to devote to personal matters, and our approach to flexibility provides for this. What you bring to the role College diploma in a legal assistant program or equivalent Minimum three (3) years' experience as a Legal Assistant, working in a professional legal environment and/or equivalent combination of education, training and experience Previous experience with corporate services, CORES certification and/or E-Discovery would be an asset Significant relevant experience in managing and supporting Senior Leadership (preferably gained within a legal/professional/corporate services environment) Excellent commitment to providing quality and responsive customer service Outstanding time management, problem solving and organizational skills gained in a high volume environment with competing demands and constant changes Proven ability to take responsibility and ownership for tasks Advanced computer skills including proficiency with Microsoft Office Suite Proven team player with the ability to create strong working relationships at various levels and a flexible approach to their work Superior communication skills whilst maintaining the highest level of personal and professional integrity Providing you with the support you need to be at your best For more information about KPMG in Canada's Benefits and well-being, click here . Our Values, The KPMG WayIntegrity, we do what is right | Excellence, we never stop learning and improving | Courage, we think and act boldly | Together, we respect each other and draw strength from our differences | For Better, we do what matters KPMG in Canada is a proud equal opportunities employer and we are committed to creating a respectful, inclusive and barrier-free workplace that allows all of our people to reach their full potential. A diverse workforce is key to our success and we believe in bringing your whole self to work. We welcome all qualified candidates to apply and hope you will choose KPMG in Canada as your employer of choice. For more information about Inclusion, Diversity & Equity in Recruitment, please click here . If you have a question about accessible employment at KPMG, or to begin a confidential conversation about your individual accessibility or accommodation needs through the recruitment process, we encourage you to visit our accessibility page .

Position SummaryInterior Health (IH) is hiring a permanent full time Medical Administrative Assistant (MAA) to join our IH Medical Administration Support team at the Royal Inland Hospital in Kamloops, B.C.Salary Range:Salary range for the position is $47,064 to $61,771. Interior Health establishes salaries within the minimum and maximum of the salary range based on consideration of the qualifications, experience of the applicant, and an internal equity review of the salaries of other employees.What we offer:• Competitive salary and an attractive remuneration package• Career Growth• Employer paid training/education• Employer paid vacation (per collective agreement)• Medical Service Plan• Employer paid insurance premiums • Extended Health & Dental coverage • Contribution to Municipal Pension Plan• Balanced lifestyleWhat will you work on?The Medical Administrative Assistant works in a team environment to provide confidential administrative support functions within the Chief of Staff office. The Medical Administrative Assistant maintains the integrity and confidentiality of all information flowing through and processed for the Chief of Staff (COS) office and performs routine administrative duties for the medical staff at the hospital. Responsibilities include coordinating and organizing workflow; determining priorities; composing confidential correspondence for signature; and designing and creating correspondence, documents, presentations, orientation packages, and spreadsheets.SOME TYPICAL DUTIES AND RESPONSIBILITIES INCLUDE:• Organizes schedules, books meetings, and arranges travel.• Prepares, monitors, and prioritizes correspondence.• Committee/Meeting support - takes care of the logistics and prepares agendas and minutes.• Maintains Quality Assurance files (disciplinary documentation) and liaises with the appropriate bodies as necessary.• Assists the Quality Improvement team with document coordination resulting from critical incident reviews.• Provides administrative support for the Regional Medical Advisory Committees (MAC), Local MACs, credentialing committee, departmental meetings, and semi-annual medical staff meetings.• Coordinates information flowing to and from the RMACs and LMACs to the Health Authority Medical Advisory Committee and the IH Board of Directors.• Assists medical staff with the location of policies, procedures, documents, and forms.• Disseminates information to medical staff from various stakeholders.• Provides local information/support to Physician Recruitment Service Partner and/or Recruitment Leader as requested.• Provides information on request to support the credentialing and privileging processes on-site.• Assists the Chief of Staff with ensuring appropriate processes have been followed for new physicians, locums, and medical learners providing services at the facility.• Liaises with physicians, Physician Compensation, the Executive Medical Director’s office, and the Ministry of Health regarding various rural programs and incentives (e.g., Rural Specialist Locum Program, Rural GP Locum Program, Rural Continuing Medical Education, NITAOP [Northern Isolation Travel Assistance Outreach Program] and other ministry-funded rural physician payment incentives) as applicable and required.• Performs other related duties as assigned. How will you create an impact?Joining our IH team will allow you to challenge yourself professionally while enjoying all the personal pursuits available to you within this fantastic community. How will we help you grow?We provide you with an orientation customized to meet your needs, and immediate support and access from excellent colleagues. You will have access to work in an interdisciplinary environment where patients are at the centre of care. We also offer continuous education opportunities. Reasons to Apply at Interior Health... What we can do for youWe offer a work environment conducive to growth and development of strong clinical skills and a work environment that supports and promotes psychological health & safety for all. We offer the opportunity to have a balanced lifestyle that allows you to maintain the quality of life you desire. Come live, work and play where others only vacation. Make a difference. Love your work. Apply today!QualficationsEducation, Training, and Experience:• Graduation from a relevant administrative or business support program.• Three to five years of experience in an administrative support position, including experience working with various computer software programs.**Cover letter is required.Skills and Abilities:• Ability to work independently.• Ability to type 50 wpm and set up letters, reports, etc. in a professional format.• Superior computer and technical skills are essential.• Proficient with computer software including MS Outlook, Word, Excel, and PowerPoint.• Ability to operate videoconferencing, teleconferencing, and related equipment.• Superior written and verbally communication abilities.• Ability to organize high volume workload and set priorities.• Demonstrated customer-focused approach.• Ability to develop effective relationships with IH staff at all levels, as well as with external agencies and physicians.• Demonstrated collaborative team approach with communication skills appropriate to handling complex relationships. • Ability to anticipate and respond to changing priorities and unforeseen challenges and opportunities.• Demonstrated ability to problem-solve effectively. • Ability to influence change and handle conflict.• Independent problem-solving and decision-making capabilities.• Physical ability to perform the duties of the position.“Honouring Interior Health’s commitment to Truth and Reconciliation and the Declaration on the Rights of Indigenous Peoples Act (DRIPA), and Pursuant to Section 42 of the B.C. Human Rights Code, preferential consideration and/or hiring will be given to qualified applicants who self-identify as Indigenous (First Nations, Métis, or Inuit).”

About us:Yuyosoft Innovations Inc was established as a Canadian-controlled private corporation on March 16, 2015 in British Columbia, Canada. With a staff of 10, as of 2022, we aim to deliver enjoyment, mental well being and stress reduction through enjoyable games and music.Our office is in Vancouver, Canada, with representation in Japan by RL Japan in Kawasaki-shi, Kanagawa prefecture, Japan.Employment Condition:Position: Executive Assistant (NOC 12100)Wage: 37.31 CAD per HourVacancy: 1Terms of Employment: Full time, PermanentWork Hours: 30 Hours per weekStarting Date: ASAPLocation: 5811 Cooney Rd Suite N400; Richmond, British Columbia, CANADALanguagesEnglishEducationCollege/CEGEPor equivalent experienceExperience7 months to less than 1 yearResponsibilitiesTasksEstablish and co-ordinate administrative policies and proceduresAnalyze incoming and outgoing memoranda, submissions and reportsPrepare and co-ordinate the production and submission of summary briefs and reportsPrepare agendas and make arrangements for committee, board and other meetingsCompile data and prepare papers for consideration and presentation by executive committees and boards of directorsMeet with individuals, special interest groups and others to discuss issues and assess and recommend various courses of action based on meetingsLiaise with departmental and corporate officials and with other organizations and associationsPlan, organize, direct, control and evaluate daily operationsProvide customer servicePrepare invoices, reports, memos, letters, financial statements and administer contracts and other documentsAdditional informationWork conditions and physical capabilitiesWork under pressureTight deadlinesAttention to detailPersonal suitabilityOrganizedTeam playerClient focusBenefitsHealth benefitsHealth care plan

Posting Title CLK 12R - Executive Administrative Assistant to Executive Director, Human Resources **Amendment - Close Date** Position Classification Clerk R12 Union GEU Work Options Location Burnaby, BC V3J 1N3 CA (Primary)Salary Range $52,803.18 - $59,607.79 per annum Close Date 4/1/2024 Job Type Temporary (Auxiliary) Temporary End Date Ministry/Organization BC Public Service -> Public Safety & Sol General Ministry Branch / Division BC Liquor Distribution Branch Job Summary Executive Administrative Assistant to Executive Director, Human Resources Clerk R12About the BCLDB:**Amendment - This posting is now scheduled to close on April 1, 2024. Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition**The BC Liquor Distribution Branch (LDB) is one of two branches of government that provide oversight for the beverage alcohol and non-medical cannabis industries in the province. The LDB is responsible for the wholesale distribution of liquor and cannabis, and operates the retails brands BCLIQUOR and BC Cannabis Stores.The LDB is committed to government's goals of making life better for people in B.C., improving services, and ensuring a sustainable province for future generations. The revenue generated by the LDB helps fund essential public services like health care, education, and community programming. Learn more on the LDB careers page. In Human Resources (HR), we support a large, distributed organization with a range of services from our Talent & Compensation, Organizational Development & Change, Employee Relations and Investigations, and Organizational Health and Safety teams. You'll get the opportunity to flex your skills in supporting retail, warehouse, and corporate office environments with a unionized employee base. In HR, we know that ensuring employees feel valued and respected and providing opportunities for learning and development is how our business is able to drive efficiencies and profitability.About this role:The Executive Administrative Assistant is relied upon, as a key member of the Executive Director's support team, to apply comprehensive skills in administrative and financial management and to apply problem solving and judgement skills to complete assignments in a timely manner taking into consideration competing workloads and changing priorities.To accomplish its objectives, the position develops and maintains effective working relationships with: Executive Director: provides comprehensive administrative and financial services. Employees (within work unit), internal clients and contacts (within LDB): collaborates on initiatives, provides administrative and coordination services, carries out assignments on behalf of the Executive Director/Director, and exchanges information. Government stakeholders: provides liaison support to book meetings; answers queries; responds to requests; etc. External clients and contacts: provide information in response to inquiries; coordinates events, travel, meetings; gathers information; etc. LDB operational support (e.g. Finance, Human Resources, Information Technology, etc.): provides expertise and guidance; arranges services; receives approvals; and exchanges information. Contractors/vendors: arranges for services; monitors work performance, signs off on delivery. A successful completion of a criminal record check is required.For complete details about this opportunity, including accountabilities, please refer to the attached job description, also located in the Additional Information section at the bottom of the posting.An eligibility list for temporary future opportunities may be established.Position requirements:Education and Experience: Secondary (high) school diploma or equivalent certificate with a minimum of one (1) year of recent, related senior administrative support experience*. *Recent, related senior administrative support experience is defined as occurring in the last five (5) years, and must include: Experience preparing spreadsheets, databases, and/or using standard computer applications (e.g., MS Outlook and MS Office) to draft memos, presentation materials, graphs, tables, reports etc. Experience coordinating services and managing the daily business of senior executive(s) and/or managing office administration, e.g., calendar management, scheduling, etc. Preference may be given to those candidates with the following: Experience as an executive assistant. Experience providing financial services, e.g., reconciling transactions, reviewing financial reports, preparing accruals, etc. Experience working with a Human Resource Management System (HRMS). Experience working in a human resources environment. Experience dealing with confidential and sensitive matters using sound judgement, tact, and diplomacy. Degree, diploma, or certificate in a related area (e.g., business administration, administrative assistance). Application instructions:To be considered for this position, your application must clearly demonstrate how you meet the education and experience as outlined in the position requirements section above. Applicants selected to move forward in the hiring process may be assessed on the knowledge, skills, abilities and competencies as outlined in the attached Job Description. Applicants must meet the requirements as described below to be considered: A cover letter is required as part of your application. The content and/or format of your cover letter may be evaluated as part of the assessment process. Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying. For specific position-related enquiries, please contact Jennifer Robinson, HR Advisor, Talent and Compensation, at [email protected] . Only applications submitted using the BC Public Service Recruitment System on this website will be accepted. For more information about how to create or update your profile, please refer to the attached Application Instructions or refer to the Job Application page on the MyHR website. If you are experiencing technical difficulty applying for a competition, please send an e-mail to [email protected] before the stated closing time, and they will respond as soon as possible to assist you.Note: Applications will be accepted until 11:00pm Pacific Time on the closing date of the competition.Working for the BC Public Service:The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.This position is eligible for flexible work arrangements, such as a hybrid work combination of in-office and work-from-home, following the guidelines established for flexible workplaces .The Indigenous Applicant Advisory Service is available to applicants that self-identify as Indigenous (First Nations, status or non-status, Métis, or Inuit) seeking work or already employed in the BC Public Service. For guidance on applying and interviewing, please contact [email protected] or 778-405-3452.The BC Public Service is an award-winning employer and offers employees competitive benefits, great learning opportunities and a chance to engage in rewarding work with exciting career development options. For more information, visit What the BC Public Service Offers .Job Category Administrative Services

Executive Administrative Assistant to Executive Director, Human Resources Clerk R12 About the BCLDB: **Amendment - This posting is now scheduled to close on April 1, 2024. Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition** The BC Liquor Distribution Branch (LDB) is one of two branches of government that provide oversight for the beverage alcohol and non-medical cannabis industries in the province. The LDB is responsible for the wholesale distribution of liquor and cannabis, and operates the retails brands BCLIQUOR and BC Cannabis Stores. The LDB is committed to government's goals of making life better for people in B.C., improving services, and ensuring a sustainable province for future generations. The revenue generated by the LDB helps fund essential public services like health care, education, and community programming. Learn more on the LDB careers page. In Human Resources (HR), we support a large, distributed organization with a range of services from our Talent & Compensation, Organizational Development & Change, Employee Relations and Investigations, and Organizational Health and Safety teams. You'll get the opportunity to flex your skills in supporting retail, warehouse, and corporate office environments with a unionized employee base. In HR, we know that ensuring employees feel valued and respected and providing opportunities for learning and development is how our business is able to drive efficiencies and profitability. About this role: The Executive Administrative Assistant is relied upon, as a key member of the Executive Director's support team, to apply comprehensive skills in administrative and financial management and to apply problem solving and judgement skills to complete assignments in a timely manner taking into consideration competing workloads and changing priorities. To accomplish its objectives, the position develops and maintains effective working relationships with: Executive Director: provides comprehensive administrative and financial services. Employees (within work unit), internal clients and contacts (within LDB): collaborates on initiatives, provides administrative and coordination services, carries out assignments on behalf of the Executive Director/Director, and exchanges information. Government stakeholders: provides liaison support to book meetings; answers queries; responds to requests; etc. External clients and contacts: provide information in response to inquiries; coordinates events, travel, meetings; gathers information; etc. LDB operational support (e.g. Finance, Human Resources, Information Technology, etc.): provides expertise and guidance; arranges services; receives approvals; and exchanges information. Contractors/vendors: arranges for services; monitors work performance, signs off on delivery. A successful completion of a criminal record check is required. For complete details about this opportunity, including accountabilities, please refer to the attached job description, also located in the Additional Information section at the bottom of the posting. An eligibility list for temporary future opportunities may be established. Position requirements: Education and Experience: Secondary (high) school diploma or equivalent certificate with a minimum of one (1) year of recent, related senior administrative support experience*. *Recent, related senior administrative support experience is defined as occurring in the last five (5) years, and must include: Experience preparing spreadsheets, databases, and/or using standard computer applications (e.g., MS Outlook and MS Office) to draft memos, presentation materials, graphs, tables, reports etc. Experience coordinating services and managing the daily business of senior executive(s) and/or managing office administration, e.g., calendar management, scheduling, etc. Preference may be given to those candidates with the following: Experience as an executive assistant. Experience providing financial services, e.g., reconciling transactions, reviewing financial reports, preparing accruals, etc. Experience working with a Human Resource Management System (HRMS). Experience working in a human resources environment. Experience dealing with confidential and sensitive matters using sound judgement, tact, and diplomacy. Degree, diploma, or certificate in a related area (e.g., business administration, administrative assistance). Application instructions: To be considered for this position, your application must clearly demonstrate how you meet the education and experience as outlined in the position requirements section above. Applicants selected to move forward in the hiring process may be assessed on the knowledge, skills, abilities and competencies as outlined in the attached Job Description. Applicants must meet the requirements as described below to be considered: A cover letter is required as part of your application. The content and/or format of your cover letter may be evaluated as part of the assessment process. Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying. For specific position-related enquiries, please contact Jennifer Robinson, HR Advisor, Talent and Compensation, at [email protected] . Only applications submitted using the BC Public Service Recruitment System on this website will be accepted. For more information about how to create or update your profile, please refer to the attached Application Instructions or refer to the Job Application page on the MyHR website. If you are experiencing technical difficulty applying for a competition, please send an e-mail to [email protected] before the stated closing time, and they will respond as soon as possible to assist you. Note: Applications will be accepted until 11:00pm Pacific Time on the closing date of the competition. Working for the BC Public Service: The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace. This position is eligible for flexible work arrangements, such as a hybrid work combination of in-office and work-from-home, following the guidelines established for flexible workplaces . The Indigenous Applicant Advisory Service is available to applicants that self-identify as Indigenous (First Nations, status or non-status, Métis, or Inuit) seeking work or already employed in the BC Public Service. For guidance on applying and interviewing, please contact [email protected] or 778-405-3452. The BC Public Service is an award-winning employer and offers employees competitive benefits, great learning opportunities and a chance to engage in rewarding work with exciting career development options. For more information, visit What the BC Public Service Offers .Job Category Administrative Services Additional Information Exec Admin Assistant

Status: Contract – 18 months Education Level: University Degree or College DiplomaLocation(s): Toronto, ONShifts(s): DaysTravel: 10%Deadline to Apply: Feb 19, 2024Electrify your career and help build a brighter tomorrow.  Every generation has a challenge that defines them. At OPG, we are calling on all innovators, disruptors, thought leaders and change-makers. Join us to electrify life in one generation and build a sustainable future powered by our electricity, our ideas, and our people. Join OPG and make history.  Whether you work in the skilled trades or are a business professional, a career at OPG is an opportunity to electrify your life on -- and off -- the job.  ACCOMMODATIONS OPG is committed to fostering an inclusive, equitable, and accessible environment where all employees feel valued, respected, and supported. If you require accommodation during the application or interview process, please advise us as soon as possible so appropriate arrangements can be made.  If you require information in a format that is accessible to you, please contact [email protected]  NEW CAMPUS: This position is moving to OPG Corporate Headquarters: In Summer 2025, OPG will officially welcome employees to our new Corporate Headquarters located at 1908 Colonel Sam Drive, Oshawa, Ontario. This new space will enable teamwork, collaboration and innovation that will help us to achieve our mission to electrify life in one generation. BE THE GENERATION to help build a brighter tomorrow.JOB OVERVIEWReporting to the VP of Stakeholder Relations, this position is accountable for performing secretarial and administrative support services relating to the overall administrative operation of the Stakeholder and Indigenous Relations senior leadership teams.   KEY ACCOUNTABILITIES Coordinate and manage the overall operation of the Stakeholder and Indigenous Relations teams. Be responsible for the provision of administrative and secretarial services relative to day-to-day operations communications, records and file management. Compose routine correspondence for signature by VP, Stakeholder Relations and VP Indigenous Relations. As required, prepare and sign routine correspondence. Manage mail, update appointment calendars, telephone list, input or retrieve correspondence data, etc., tracing internal and external correspondence and action items for the VPs Stakeholder and Indigenous Relations.Coordinate and control the schedules for the VPs of Stakeholder and Indigenous Relations. Review requests for meetings, speaking engagements, media interviews, conferences, etc., recognizing sensitivity and confidentiality of the office. Maintain calendars for the VPs regarding meetings, appointments, and screen calls and visitors, being mindful of established priorities. Use own judgment to refer caller to others, as appropriate. Set up priority for requests and where possible refer same to other knowledgeable staff for action or, respond personally to request providing required information or service. Arrange meetings for VPs with Senior Management and other senior officials internally and externally. Take any action considered necessary to protect the VPs from excessive and/or unwarranted demands on his/her work time. Maintain referral and follow up control logs to keep VPs informed of impending actions, progress, etc.Prepare and process confidential material for the Supervisor related to overall corporate business plans, organization changes, executive appointments, labour relations and bargaining strategy, etc.Prepare and manage the administration of correspondence covering a broad array of subject matter including reports and statistical data, labour relations material including bargaining agenda material, grievances and arbitrations, submissions for approval, response to criticisms and complaints and general administration. Requires composing routine and non-routine correspondence on own initiative in response to requests, queries, complaints etc.Review meeting agendas originating in other organizations or external to OPG which requires input by Supervisor or other staff. Contact originating body as necessary to clarify intent of items or to obtain additional information regarding required input. Coordinate and collect briefing material for speeches, meetings and conferences ensuring that  VPs are adequately briefed for the meeting and take all required reference and support materials required.Schedule and make all necessary arrangements for meetings and conferences such as the preparation and distribution of agenda and handouts, acquiring of meeting room, accommodation, notification of participants, arranging for audiovisual or other equipment, preparing and issuing meeting notices, covering numerous items such as labour relations, negotiations, organization structure, staffing etc.Ascertain agenda items for scheduled meetings by canvassing staff who normally have input to such meetings and otherwise assist VPs and leadership teams in developing the agenda. Attempt to ensure that persons having specific input to planned meetings will be present, and make alternative arrangements when problems develop. Prepare or arrange for the preparation of handouts, graphic displays, slides, overheads, etc., as requested.Make all necessary travel and accommodation arrangements for VPs and their direct reports (leadership teams), following appropriate travel policies, including obtaining appropriate approvals for out of province and out of country travel.Establish and maintain physical and electronic records for exclusive use of leadership teams. Manually, file materials in accordance with a prescribed filing system assigning location codes; extract files or file content upon request of Supervisor and maintain record of removed files, etc.Maintain appropriate retention schedules for information, complying with retention policies.Receive and process information from others in the form of periodic routine reports, administrative forms or other routine format covering a broad array of subject matter such as time reporting, work project control, personnel/labour relations activities, budget feedback, performance/disciplinary matters or reviews, vacation requests etc. Consolidate, compile, prepare required forms, summaries etc. and/or take required routine actions to implement results.Prepare schedules for the receipt of important approval documents to fit in with schedule of Board meetings, Executive Office meetings, VPs’ schedules etc. and oversee the flow of approval documents through the process. Receive approval documents (purchase requisitions, purchase approvals, Executive approvals, Board Memoranda etc.) for approval by VPs or higher authority. Check for proper format, ensuring that appropriate authority has been requested; obtain supporting data/explanations from originators for unusual requests and submit for signature. Review forms, reports and other forms of information to be processed (time reports, expense reports, computer output reports, etc.,) for conformity to all governing requirements (policies, collective agreements, Human Resources Policies and Procedures etc. where pertinent, to ensure accuracy of calculations, account distribution and the like.Perform a liaison function between VPs and others to pass along instructions to staff/clients, etc., to provide advice as to expectations, to expedite work as necessary to achieve deadlines, and to maintain continuity of objectives and practices across organizational lines. Perform liaison services with various Corporate groups such as, those involved in budget preparation and control, performance pay, records management, etc., attending meetings and providing feedback to VPs and/or staff regarding requirements or changes to requirements.Arrange for the provision of relief when on vacation or during other types of prolonged absence and for periodic assistance to deal with high workload situations.Prepare electronic purchase orders, cheque requisitions and effect other IT actions on behalf of VPs and leadership teams. Liaise between building management or business unit services to arrange for changes, relocations etc. of space and telephone services as necessary.Other Duties as RequiredEDUCATIONUniversity Degree or College Diploma QUALIFICATIONSWe are seeking an innovative, strategic, and results driven project management leader who has the following:Minimum of 3-5 years of experience in an administrative assistant or executive administrative assistant role supporting senior-level managementExcellent communication and interpersonal skillsStrong proficiency with Microsoft Office suite, including Excel, Word, and PowerPointStrong organizational skills and attention to detailAbility to work independently and handle multiple priorities with strong time management skillsAbility to maintain strict confidentiality and handle sensitive information with professionalism and discretionThe successful candidate will exhibit uncompromising integrity and commitment to upholding corporate values, and the OPG Code of Business Conduct.  What Makes a Career at OPG Different?  As Ontario’s largest clean energy generator, we’re building, expanding, and innovating the equipment and technology that keeps Ontario powered with clean, reliable energy.  At OPG, our values are our strengths.  They are fundamental truths about our organization that don’t change:   Safety – it’s our business Integrity – always lead with integrity Excellence – never satisfied with good enough  Inclusion – working together for powerful outcomes Innovation - creativity accelerates possibility.  Here's why OPG might just be the ideal workplace for you: Exceptional range of opportunities province-wide Long-term career growth and development opportunities Electricity is vital to the province and OPG’s clean electricity is helping decarbonize other sectors.  Our promise to you: We care about the safety and the well-being of our employees. It is our utmost priority. A supportive work environment where you can be your best every day. Opportunities to stretch and develop. Offer different ways for you to give back to communities where we operate. Partner with Indigenous communities and support local businesses. We support employment equity, diversity and inclusion.  Are you ready to start a career that has the power to electrify life on and off the job? Apply now. "period"

Make your next move an expert one. At Colliers it's not our success that sets us apart, it's how we achieve it. Our people are passionate, take ownership and always do what's right for our clients, people and communities. Why Colliers? Our enterprising environment needs your expertise to facilitate Colliers' continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career. Who you are You have a proven sense of organization and you are detailed oriented. You aim for a high standard of quality in everything you do. Your positive customer service-oriented attitude ensures that you thrive in a fast-paced environment with tight deadlines. You are versatile and welcome variety in your work. A work environment where the days are not the same is a great stimulus to you. You also enjoy learning, collaborating, and exchanging ideas with others to produce extraordinary results. What you bring: At least 3 years of experience in administrative support services in the commercial real estate industry or any other professional services industry.Intermediate proficiency in the Office suite including MS Word, Excel and PowerPoint.Excellent oral and written communication skills in both French and English.Excellent organizational and task prioritization skills.Experience conducting legal documentation example, offers/counter offers, commission agreements, listing agreements, etc.Manage and organizing Outlook (email & calendar), monitoring emails, booking calls with clients, understanding priorities. Bonus skills Experience in commercial or residential real estateInterest and ability to use new technology (customer relationship management systems, billing, etc.)Proficiency in Adobe Suite (InDesign, Photoshop, etc.) What success looks like You have strong capacities in planning, organization, and prioritization of tasks to complete any project entrusted to you.You have experience in coordinating projects presented to clients or potential prospects.You are confident in your ability to maintain a good relationship with clients and colleagues in various departments (data, research, marketing, and brokerage operation specialists). ----------------------------------------------------------------------------------------------------------------------------- Qui êtes-vous Vous avez un sens de l'organisation éprouvé et l'œil aguerri pour les détails. Vous visez un standard de qualité élevé dans tout ce que vous entreprenez. Votre attitude positive orientée vers le service a la clientèle fait en sorte que vous vous épanouissez dans un environnement au rythme soutenu et aux échéances serrées. Vous faites preuve de polyvalence et accueillez favorablement la variété dans votre travail. Un environnement de travail où les journées ne se ressemblent pas vous stimule grandement. Vous aimez aussi apprendre, collaborer et échanger des idées avec les autres pour produire des résultats extraordinaires. Votre apport Au moins 3 ans d'expérience en services de soutien administratif dans l'industrie de l'immobilier commercial ou toute autre industrie de services professionnels.Une maîtrise de niveau intermédiaire de la suite Office, y compris MS Word, Excel et PowerPoint.Excellentes aptitudes pour la communication verbale et écrite en français et en anglaisD'excellentes capacités d'organisation et de priorisation des tâches.Modifiez avec succès des documents légaux exemple, des offres/contre-offre, contrats de commission, contrats d'inscription).Connaissance de l'aspect de recherche (taxes, démographie, statistiques, zonage, etc.).Compétences de gestion et d'organisation d'agenda Outlook d'un conseiller (courriel et calendrier), dans la planification de rencontres avec les clients et leur priorisation. Autres compétences ou expériences (un atout): Expérience en immobilier commercial ou résidentielIntérêt et aptitudes pour la nouvelle technologie (systèmes de gestion de la relation client, facturation etc.)Connaissance pratique d'Adobe InDesign et de Photoshop Ce a quoi ressemble le succès Vous avez de fortes capacités en planification, en organisation et en priorisation des tâches afin de mener a terme tout projet qui vous est confié.Vous avez de l'expérience dans la coordination de présentation pour des clients ou des prospects potentiels.Vous êtes confiant dans votre capacité a maintenir une bonne relation avec les clients et vos collègues des différents départements (spécialistes des données, de la recherche, du marketing et des opérations de courtage).#LI-CB1#LI-Onsite Make your next move an expert one and join us as we lead the industry into the future. Direct applicants only please, no agencies. Colliers is an equal opportunity employer and values diversity in its workforce. Colliers encourages applications from all qualified individuals and will accommodate applicants' disability-related needs, up to the point of undue hardship, throughout all stages of the recruitment and selection process. If you require a disability-related accommodation in order to participate in the recruitment process, please contact the recruitment team by email at [email protected]: . Date posted: 03/27/2024 08:11 AM

The Administrative Assistant is responsible for Supporting our Laboratory and Operations Departments in various Administrative Activities. What you'll do: Assist with composing / reviewing and formatting of various Excel & Word documents and reports Invoicing (compile hours worked, out of pocket expenses and all other related charges in relation to services rendered) Compile and distribute multiple reports / invoices / and other various communications via email (outlook) Create various documents / letters / administrative communications for the various department Managers Purchase Orders (create and record tracking) Assist with Accounts Payables functions such as vendor invoice coding & vendor invoice submission to Accounts Payable scanning department Data entry in various internal and external systems Assisting the receptionist with incoming calls on an occasional basis Copying and compiling various documents for file management purposes Assisting in daily office needs and managing our company's general administrative activities What it takes to be successful in this role: Proven experience as an administrative assistant or office admin assistant Excellent Proficiency in MS Office (MS Excel, MS Word and MS Outlook, in particular) Excellent written and verbal communication skills (French and English) Attention to detail, time management skills and strong organizational skills with the ability to multi-task and prioritize work High School degree: additional qualification as an Administrative assistant will be a plus Why work at Intertek? Intertek is a world leader in the $250 billion Quality Assurance market, with a proven, high-quality business model and a global network of customer-focused operations and highly engaged subject matter experts. At Intertek, we exercise our spirit of innovation, the passion of our people and our unmatched customer commitment to realize our purpose of making the world an ever better, safer, and more sustainable place for all. Learn more about Our History and What We Do . What we have to offer: When Working with Intertek , you can expect salary and benefit package competitively placed within the local market, including medical, dental, vision, life, disability, RRSP with company match, tuition reimbursement and more. Intertek believes that Our People are our strongest tool for success. We are an Equal Opportunity Employer and do not discriminate against applicants due to veteran status or on the basis of disability. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, or gender identity. Please apply online at Intertek Canada Careers (oraclecloud.com) or send your resume to Mr. Anis Boughazi [email protected] This position outline is a general guideline and does not represent all encompassing details. The position assumes that the incumbent has both the mental and physical requirements to carry out the above defined duties. Bilingualism is needed for this role as the incumbent would need to deal with internal and external clients and employee's that work outside of Quebec.

Posting Title EXEC ADMN - Executive Administrative Assistant Position Classification Executive Administrative Asst Union N/A Work Options On-Site Location Victoria, BC V9B 6X2 CA (Primary)Salary Range As of April 7, 2024 $61,966.26 - $70,087.08 annually Close Date 4/18/2024 Job Type Regular Full Time Temporary End Date Ministry/Organization BC Public Service -> Public Safety & Sol General Ministry Branch / Division Policing and Security Branch Job Summary Share your skills, confidence and initiative in this energizing roleThe Policing and Security Branch is part of the Ministry of Public Safety and Solicitor General. The branch assumes responsibility for ensuring the security and economic vitality of British Columbia's communities through effective policing and security.The Executive Administrative Assistant is responsible for all planning, development and coordination of administrative duties related to the operations of the Assistant Deputy Ministers Office.Job Requirements: Grade 12 plus a certificate in office administration or equivalent. Minimum two (2) years of experience providing administrative support services for a group of staff with varying demands and expectations. Experience dealing with highly confidential and sensitive issues. Experience with virtual meeting platforms such as MS Teams and Zoom. Experience with scheduling and calendar management in MS Outlook. Experience managing diverse workloads effectively and independently. Experience preparing, formatting, editing and proof-reading high level and confidential correspondence, records, and information. Preference may be given to applicants with: A minimum of 1 year of experience supporting a senior executive, including calendar management, scheduling meetings, and making travel arrangements. Experience handling and preparing Executive level documents and meeting materials. Experience in responding to Freedom of Information requests. Experience with the CLIFF tracking system, eApprovals and ARC/ORCS records management policies, procedures and guidelines. For questions regarding this position, please contact [email protected] .About this Position:An eligibility list may be established to fill future temporary and permanent vacancies.This position is excluded from union membership.This position has full-time on-site requirements. Working for the BC Public Service: The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.The Indigenous Applicant Advisory Service can help Indigenous applicants (First Nations [status or non-status],Métis or Inuit) interested in BC Public Service job positions.How to Apply: Your application must clearly demonstrate how you meet the job requirements list above.Cover letter required: NO - Please do not submit a cover letter as it will not be reviewed.Resume required: YES - A resume is required as part of your application, however, itmay notbe used for initial shortlisting purposes.Questionnaire: YES (COMPREHENSIVE) - You will be prompted to complete a comprehensive online questionnaire to demonstrate how you meet the job requirements. Ensure you include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and how you obtained your relevant experience. Please allot approximately 60 minutes to complete the questionnaire.Helpful tips, videos and more regarding the application process can be found on the Your Job Application page of MyHR. If you are experiencing technical difficulty applying, e-mail [email protected] , before the stated closing time, and we will respond as soon as possible.Additional Information: Enhanced Security Screening will be required.Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located at the bottom of the posting.Applications will be accepted until 11:00 pm Pacific St andard Time on the closing date of the competition. Job Category Administrative Services

We are actively seeking individuals who exemplify diligence and meticulous attention to detail to join our team in the role of Remote Entry-Level Data Entry Clerks. If you possess a fervent commitment to precision and thrive in independent work environments, this opportunity could align seamlessly with your professional aspirations. We invite you to become a part of our team, contributing to a dynamic and expanding organization where the application of your skills will yield a tangible impact.ResponsibilitiesPrecisely input data into our systems from various sourcesScrutinize and validate data for inconsistencies or errorsUphold data integrity and confidentiality at all timesOrganize and prioritize data entry tasks to meet deadlinesCollaborate with team members to ensure data accuracy and consistencyConduct quality checks on completed workAssist in developing and implementing data entry processesAddress data entry issues as they ariseGenerate necessary reports and summariesMaintain databases with up-to-date informationParticipate in training programs to enhance data entry skillsAdhere to company policies and procedures for data managementProvide support to other departments with data-related tasksMaintain a high level of attention to detail and accuracyAdapt to new data entry technologies and toolsQualificationsHigh school diploma or equivalentProficiency in Microsoft Office and strong computer skillsExcellent typing speed and accuracyStrong attention to detail and organizational skillsAbility to work independently and remotelyEffective written and verbal communication skillsBasic knowledge of data entry best practicesProblem-solving skills and a proactive attitudeWillingness to learn and adapt to new processesReliable internet connection and a suitable remote work environment

Canada’s National Specialty Insurance FirmDolden Wallace Folick LLP (“Dolden”) is a high performance law firm that practices insurance related litigation throughout Canada, with a focus on claims emanating from specialty lines of insurance.  Our goal is to be the law firm of choice for insurers and their Canadian based litigation claims.  Dolden has repeatedly been recognized as one of the top Insurance Defence firms in Canada, with offices in Vancouver, Kelowna, Calgary, Toronto and Guelph.We are committed to encouraging diversity, equity, and inclusion in all aspects of our work and for each partner, employee and client to feel included and respected. We strive to attract, retain and promote employees who are the best at what they do and who reflect the diversity of the communities where we live and work, particularly for those who have  been historically excluded from, and under-represented in, the practice of law.We offer a dynamic, challenging and collaborative work environment that provides you with the opportunity to make decisions and influence results.  If you are interested in making your mark and contributing to the overall success of our team, this is a perfect time to apply.We are currently searching for an Executive Legal Administrative Assistant to join our Vancouver office. The ideal candidate will have:Exceptional attention to detail and is adept at setting prioritiesStrong grammatical skills, including punctuation and proofreadingEffective communication skills both written and verbalOrganization and time management skillsThe capability to be an energetic self-starter who initiates and anticipates needsA passion for providing superior client serviceThe ability to creatively solve problems, make decisions, facilitate and manage deadlinesThe dexterity to remain calm under pressureThe aptitude to work both independently and within a teamThe capability to work full-time Monday to Friday, 35 hours per weekThe availability to work in the Vancouver office a minimum of three (3) days per weekResponsibilities:Coordinate, manage and schedule meetings and appointmentsDraft, review and send communicationsOpen and close client filesConduct searches and conflict checksUpdate and maintain client/matter listsPrepare legal documents and correspondenceSet court dates and discoveries and communicate with registriesOrganize documents for courtMaintain an efficient file management and BF SystemEnter the lawyers timePerform a wide variety of support duties including but not limited to faxing, scanning, photocopying and maintaining a paper and electronic filing systemOrganize marketing materials including creating power point presentationsCoordinate travel arrangementsOther duties as assignedQualifications:Experience as an Executive Assistant is preferredA graduate from a recognized Legal Administration Assistant, Paralegal and/or Law Clerk program is requiredA minimum of five (5) years of experience, preferably in insurance defenceExceptional technical skills with Microsoft Word, Excel, Power Point, OutlookDemonstrated ability using electronic file management systemsWe offer a competitive compensation and benefits package, which includes:Firm paid extended health, dental, AD&D benefitsLife & Disability insurancePaid sick and personal daysEmployee Assistance ProgramRRSP matching programThe firm also offers:Professional Development & Continuing EducationFirm mentoring programsA work life balanceThe opportunity to grow your careerFirm Social eventsEmployment service awardsA flexible schedule         A hybrid work environmentTo join our team, please send your cover letter and resume to:Heather Walker CPHRDirector of HR & [email protected] We thank all applicants for their interest in our firm, however, only those persons selected for an interview will be contacted.  No phone calls please.

Position Title: Administrative Assistant, Strategy, Public Affairs & Government Relations (Corporate Development) - HybridStatus of Employment:Contractee Long-Term (Fixed Term)Position Language Requirement:English, FrenchLanguage Skills:English (Reading), English (Speaking), English (Writing), French (Reading), French (Speaking), French (Writing)Work at CBC/Radio-CanadaAt CBC/Radio-Canada, we create content that informs, entertains and connects Canadians on multiple platforms. Our successes and accomplishments are driven by embodying and upholding values, which include creativity, integrity, inclusiveness and relevance. Do you think you have the ability and drive to keep up with this exciting, ever-changing industry? Whether it be in front of the camera, on air, online or behind the scenes, you would be joining a team that thrives on making connections and telling stories that are important to Canadians.Unposting Date: 2024-04-08 11:59 PMThis is a 1 year temporary until March 31, 2025 with the possibility of becoming permanent.Your roleWe are looking for an enthusiastic and dynamic person to provide administrative support specifically for the Executive Director, Strategy and Public Affairs and the Executive Director of Corporate Communications as well as other members of the Strategy and Public Affairs team. You will be working in an ever-changing, fast paced and demanding environment where the ability to see the big picture, flexibility, juggle priorities and activities to meet short externally imposed deadlines is mandatory. Responsibilities include:Complex calendar / agenda management.Time management and preparation of necessary background materials prior to appointments and meetings.Travel arrangements and coordination of travel expense reports and tracking.File management and organization.Coordination of new hire administration / transactions and execution of orientation.Invoice management and budget tracking.Complete expense claims approvals for the Strategy & Public Affairs team.Establish and maintain good working relationships with the President & CEO, and the Chief of Staff as well as various senior CBC/Radio-Canada managers, departments and external contacts.Ensure information and inquiries are directed and processed quickly and efficiently.Create and submit Sponsorship Agreements with external contacts.Work with confidential and sensitive information.Manage all inventories for office supplies, equipment and related materials.Manage vacation, sick leave and special leave for all of Strategy & Public Affairs.Managing boardroom reservations and videoconference bookings.We are looking for a candidate with the following: At least 3 years of related experienceMust be fluently bilingual.Superior knowledge of and experience with computer applications; specifically G Suite, Word, Excel, and PowerPoint.Knowledge of Workday is an asset.General knowledge of CBC/Radio-Canada.Able to communicate clearly and effectively.Highly developed administrative and organizational skills.Be proactive, have sound judgment and initiative.Strong ability to handle multiple priorities, work under pressure and meet tight deadlines.Accuracy and attention to detail are essential.Manage confidential files and correspondences.Requires the ability to comprehend and act on complex and sensitive matters.Must be able to act independently.Professional tact and diplomacy are essential.Ability to work flexible hours and occasional overtime (if required).Candidates may be subject to skills and knowledge testing. We thank all applicants for their interest, but only candidates selected for an interview will be contacted. CBC/Radio-Canada is committed to being a leader in reflecting our country's diversity. That's because we can only create and tell the stories that connect Canadians, by having a workforce that mirrors the ever-changing makeup of our country. That's why we, as an employer, value equal opportunity and nurture an inclusive workplace where our individual differences are not only recognized and valued, but also extend to and pervade all the services we provide as Canada's public broadcaster. For more information, visit the Diversity and Inclusion section of our website. If you have accommodation needs at this stage of the recruitment process, please inform us as soon as possible by sending an e-mail to [email protected] . You are invited to consult and familiarize yourself with our Code of Conduct, which can be found on our corporate website . All employees must adhere to the Code as a condition of employment. We also invite you to take a look at our policy on conflicts of interest . In the event that you become an employee, it will be important to inform us, as quickly as possible, of any situation that, because of your hiring, constitutes or could appear to constitute a conflict of interest.Primary Location:181 Queen Street, Ottawa, Ontario, K1P 1K9Work Schedule:Full timeSalary: . Date posted: 04/09/2024 08:06 PM

The Opportunity:WSP is currently seeking an Administrative Assistant / Project Coordinator to support the Land Development and Municipal Engineering teams in Calgary and Canmore., based out of the Calgary office. This position would be responsible for administrative tasks as well as assisting Project Managers in the day-to-day tasks of each project.The administrative duties include word processing, documentation, reports, data entry, photocopying, distribution, filing, preparation of courier packages, office and safety supply orders, assisting in office checks with the office safety coordinator, packaging drawings for clients, organize office socials, answering phones, fixing office technical problems through IT, submit accounts payable and receivable, and ordering and disposal of printer equipment.The Project Coordinator duties include assisting in writing proposals, opening new opportunities and projects, tender documentation, project scheduling, project budgets, attending project meetings and producing meeting minutes, invoice distribution, pulling land titles, coordination with other offices on projects, update the CRM, completion of progress payments and change orders.Working very closely with the Project Managers, the candidate will be a highly organized planner with strong communication skills.Why WSP? We value and are committed to upholding a culture of Inclusion and Belonging Our Flexible Work Policy - we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. We will support you on and off the job so you can be fully present in both your work and home lives. A Canadian success story - we're proud to wear the red and white of this beautiful country and show the world what Canada has to offer. Enhance the world around you - from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada. Outstanding career opportunities - we're growing and pushing ourselves every day to be greater than yesterday - we're open to your ideas and trying new things. A phenomenal collaborative culture and a workforce filled with genuinely good people who are doing humbly important work. Come find out for yourself what it's like to be a part of our journey.We offer attractive pay, flexible work options, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.#WeAreWSPA day in the life: Develop, produce and distribute reports, studies, proposals, and general correspondence; Collaborate with the team to coordinate proposals and prepare proposal submissions; Coordinate the proposal response from initial enquiry to final submission, setting timelines and deliverables and ensuring milestones are met; Collaborate with proposal teams to create proposal narratives, compile key experience data, success stories, and discriminating accomplishments; Write various proposal sections, including executive summaries, project descriptions/ qualification summaries, and CVs as required; Maintain electronic filing system; Supply inventory management; Typing, formatting, photocopying, and emailing documents; Coordinate outgoing and incoming courier shipments; reconcile courier invoices with delivery slips; Safety coordination; Setup of project numbers and budgets; Support client management activities; Coordinate and manage calendar for internal and external meetings and conference calls, including room arrangements, catering, audio visual, etc.; Arrange travel and accommodation through corporate travel provider; Maintain meeting minutes and distribute accordingly; Organize social functions as required; Provide backup support to other administrators, if required; Other duties as assigned/required. What you'll bring to WSP ... High School degree with minimum 4 years relevant experience as an Administration Assistant preferably within an Engineering/Architectural or other professional services office; Excellent organizational and time management skills to respond to changing priorities and handle multiple tasks; Ability to multitask, prioritize and effectively meet deadlines; Consistently deliver high-caliber, accurate work with a high degree of attention to detail, in a fast-paced environment; Excellent Communication skills - written and verbal, including teamwork and interpersonal abilities; and Ability to work independently as well as in a team environment. Advanced proficiency in Microsoft office and Outlook management skills including Microsoft Word, Excel, Outlook, Powerpoint and Teams; Experience with Microsoft Sharepoint, Bluebeam, Adobe InDesign, Adobe Acrobat and City mapping systems (GIS Data) is an asset; WSP is one of the world's leading professional services firms. Our purpose is to future proof our cities and environments. We have over 65,000 team members across the globe. In Canada, our 12,000+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future. At WSP: We value our people and our reputation We are locally dedicated with international scale We are future focused and challenge the status quo We foster collaboration in everything we do We have an empowering culture and hold ourselves accountable Please Note:Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations. Offers of employment for safety-sensitive positions involving fieldwork are contingent upon candidates being able to perform key physical tasks of the job as described in the job posting and interview. This may include the ability to work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits). WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. WSP is committed to the principles of employment equity. Only the candidates selected will be contacted. WSP does not accept unsolicited resumes from agencies. For more information please READ THE FULL POLICY.

We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace.Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.Providing real-time scheduling support by booking appointments and preventing conflicts.Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.Screening phone calls and routing callers to the appropriate party.Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.Greet and assist visitors.Maintain polite and professional communication via phone, e-mail, and mail.Anticipate the needs of others in order to ensure their seamless and positive experience.

Very unique opportunity in Richmond to join a very prestigious country club in an EA/Operations capacity. Supporting the General Manager, the Executive Administration Officer (EAO) will become a valuable member of a dynamic team. Reporting directly to the General Manager (GM), the EAO will play a crucial role in overseeing and implementing the Club's administrative operations, control measures, and membership responsibilities.Very exciting and fulfilling position, with a robust compensation package.Who- the Company: Our client is very well established with over 50 years of history and situated near historic Steveston Village in the lower mainland, they embody a unique fusion of timeless tradition and contemporary luxury.What- the Role: The Executive Assistant to the General Manager (EAO) is a crucial member of the Senior Leadership Team, providing essential administrative, strategic, and analytical support. Working closely with the GM, the EAO ensures seamless coordination and collaboration within the team to advance the club's Strategic Framework and Vision.Responsibilities include:Overseeing general and membership administrationManaging logistics for board and committee meetingsUndertaking special projects, assisting in financial and club administration tasksCollaborating on membership matters.Engaging in continuous improvement efforts, maintaining confidentiality and professionalismFostering a positive atmosphere, and performing additional duties as required.General and Membership Administration: Assisting the GM in overseeing operational areas, particularly general and membership administration.Who- the CandidateThe ideal candidate for this position should possess:A degree or diploma in Business Administration, Small Business and Entrepreneurship, Commerce, or relevant fields, or equivalent experience.3 to 5 years of experience and ideally 8 in high-level administrative roles, handling confidential information with discretion.Preferably, previous experience in hospitality, resorts, or private country club industries.Ideally, a background in communications, copywriting, or similar technical experience.Familiarity with the non-profit sector is advantageous.Strong organizational skills, ability to multitask, and manage time effectively in a fast-paced environment.An entrepreneurial mindset and business acumen would be beneficial.Knowledge of Jonas (Club Management) system is an asset.How Much: Generous base salary commensurate with relevance of experience and skills – Base salary range is between $80,000 - $110,000. The robust total compensation package will include a performance-based bonus, an RRSP match, Comprehensive health benefits such as life insurance, AD&D, extended health, and dental coverage are provided.Additionally, there is a business-line mobile plan, on-site free parking, and a staff meal plan and access to the golf course, tennis courts, and gym during off-peak hours. Other perks include a merchandise discount in the Golf Pro shop, participation in employee sports events like golf and tennis tournaments, and creative recognition initiatives by RCC. Opportunities for learning and development and much more.Where: Richmond BC, this role will mostly be on-site 5 days per week.When & How to Apply: SWIM has been engaged as the exclusive recruitment agency partner and is presenting candidates directly to the hiring team for review for this critical position. Let me know soon if you are interested and would like to discuss further- or if you are not interested but know someone else great who might be! I truly appreciate referrals!