Overview of salaries statistics of the profession "Security Administrative Assistant in Canada"

Title:Administrative AssistantJob TypesRegular jobTerms of Employment:Full Time, PermanentSalary:$27.00 Hourly, for 35.00 Hours per weekAnticipated Start Date (at the latest in 3 months):As soon as possibleLocation:3804 Powell Wynd SWEdmonton, ABT6W 2W9(1 vacancy)OverviewLanguagesEnglishEducationSecondary (high) school graduation certificateExperience1 year to less than 2 yearsResponsibilitiesTasksDetermine and establish office procedures and routines, Schedule and confirm appointments, Answer telephone and relay telephone calls and messages, Answer electronic enquiries, Compile data, statistics and other information, Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information, Type and proofread correspondence, forms and other documents, Oversee and co-ordinate office administrative procedures, Establish work priorities and ensure procedures are followed and deadlines are met, Review, evaluate and implement new administrative procedures, Carry out administrative activities of establishment, Assemble data and prepare periodic and special reports, manuals and correspondence.Experience and specializationComputer and technology knowledgeMS Windows, MS Word, Electronic mailAdditional informationWork conditions and physical capabilitiesFast-paced environment, Work under pressurePersonal suitabilityExcellent oral communication, Excellent written communication, Organized, Reliability, Efficient interpersonal skillsEmployer: G4U Security LtdHow to applyBy emailBy mail3804 Powell Wynd SWEdmonton, ABT6W 2W9

ResponsibilitiesTasksArrange and co-ordinate seminars, conferences, etc.Establish and implement policies and proceduresRecord and prepare minutes of meetings, seminars and conferencesDetermine and establish office procedures and routinesSchedule and confirm appointmentsManage contractsManage training and development strategiesAnswer telephone and relay telephone calls and messagesOversee the analysis of employee data and informationAnswer electronic enquiriesCompile data, statistics and other informationOrder office supplies and maintain inventoryPlan, organize, direct, control and evaluate daily operationsGreet people and direct them to contacts or service areasOpen and distribute regular and electronic incoming mail and other material and co-ordinate the flow of informationSet up and maintain manual and computerized information filing systemsType and proofread correspondence, forms and other documentsPerform data entryProvide customer serviceAdditional informationSecurity and safetyBondableTransportation/travel informationPublic transportation is availableWork conditions and physical capabilitiesFast-paced environmentWork under pressureTight deadlinesAttention to detailRepetitive tasksLarge workloadPersonal suitabilityAbility to multitaskExcellent oral communicationExcellent written communicationFlexibilityJudgementOrganizedTeam playerAccurateClient focusReliabilityTime management

Title:Administrative AssistantJob TypesRegular jobTerms of Employment:Full Time, PermanentSalary:$27.00 Hourly, for 30 to 40 Hours per weekAnticipated Start Date (at the latest in 3 months):As soon as possibleLocation:3804 Powell Wynd SWEdmonton, ABT6W 2W9(1 vacancy)OverviewLanguagesEnglishEducationSecondary (high) school graduation certificateExperience1 year to less than 2 yearsResponsibilitiesTasksDetermine and establish office procedures and routines, Schedule and confirm appointments, Answer telephone and relay telephone calls and messages, Answer electronic enquiries, Compile data, statistics and other information, Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information, Type and proofread correspondence, forms and other documents, Oversee and co-ordinate office administrative procedures, Establish work priorities and ensure procedures are followed and deadlines are met, Review, evaluate and implement new administrative procedures, Carry out administrative activities of establishment, Assemble data and prepare periodic and special reports, manuals and correspondence.Experience and specializationComputer and technology knowledgeMS Windows, MS Word, Electronic mailAdditional informationWork conditions and physical capabilitiesFast-paced environment, Work under pressurePersonal suitabilityExcellent oral communication, Excellent written communication, Organized, Reliability, Efficient interpersonal skillsEmployer: G4U Security LtdHow to applyBy emailBy mail3804 Powell Wynd SWEdmonton, ABT6W 2W9

As part of our Shared Services group, comprised of Finance, Marketing, Communications, Human Resources, Commercial, Legal and Facilities, we support the business achieve their goals through a range of strong technical capabilities. We ensure delivery of services through the skills of our people, methodologies, and systems. Our Vancouver office has an excellent opportunity to join our facilities team. Reporting the the Facilities Manager, the successful candidate will provide administrative and operational support to the Facilities department and Vancouver office. In this role you will:- Assist the facilities manager as required including monitoring and resolving facilities tickets and supporting a variety of facilities tasks and projects as required- Administrative tasks including: Filing and data entry- Coding and processing vendor invoices- Maintain office supply inventory including general office supplies and kitchen supplies and re-stocking as required- Responsible for managing PPE inventory and assisting employees with their PPE requirements- Daily reception coverage- Collect mail and distribute in the office- Fleet (vehicle) maintenance- Coordinate vehicle service requests with receptionist- Perform weekly vehicle checks on pool vehicles- Monitor daily boardroom use- Catering management for both internal and external meetings- Liaising with caterers for catering orders, deliveries etc.- Preparing the meeting space for catering set-up and cleaning afterwards- Placing 310-Maxx tickets for repairs etc.- Partnering with other shared services teams (Human Resources and IT) in onboarding process to ensure all new staff requirements are actioned in a timely manner What you bring:- High school diploma and equivalent work experience- Excellent organizational, interpersonal, and communication skills- Ability to manage and prioritize multiple tasks in a fast-paced environment- Customer service experience- Ability to work both independently, as well as on a team- Ability to communicate politely and effectively in person, in writing, and on the telephone- Ability to lift up to 60 pounds- Ability to bend and stand for long periods of time- Highly proficient in Microsoft Office Preferred:- Previous experience working in an engineering consultancy firm is an asset- Previous experience working in a facilities role is an asset- Experience in Zendesk is an asset- Ability to work flexible hours on an ad-hoc basis Why join us?Work with great people to make a differenceCollaborate on exciting projects to develop innovative solutionsTop employerWhat we offer you? Flexible work environmentLong term career developmentThink globally, work locally Don't meet every single requirement? You don't need to. At Hatch, we are building a diverse, inclusive workplace that fosters innovation. If you're interested in this role, we encourage you to apply even if your past experiences don't perfectly align with the skills we've listed. We're committed to fostering a workforce that reflects the diversity of the communities in which we operate and serve. Hatch is an Equal Opportunity Employer that considers applicants without regard to age, race, color, national origin, citizenship, religion, creed, gender, sexual orientation, marital status, disability, veteran, or any other protected status. If you have any accommodation requirements, please let us know. We'll do our best to meet your needs in accordance with applicable local legislation.

Vacancy: 1Other benefits: Available parking and available parkingTerms of Employment: Permanent, Full-Time, Day, Morning, On-callEmployment groups: Visible minorities, Persons with disabilities, Indigenous people, Newcomers to Canada.Employment location: 1508- 151 Ave. NW, Edmonton, Alberta, T5Y 3T4SKILLS:Work Conditions and Physical Capabilities: Ability to work independently Fast-paced environment Work under pressure; Tight deadlines Attention to detail Repetitive tasks; Work with minimal supervision.Budgetary responsibility: 0 - $100,000Personal Suitability: Ability to multitask Flexibility; Organized Team player; Accurate; Client focus; Reliability; Time management; Adaptability; DependabilityTransportation/travel information: Public Transportation is available; Valid Driver's LicenseComputer and technology knowledge: MS Excel; MS Outlook; Electronic mailSecurity and Safety: Criminal Record CheckArea of specialization: Reports and recordsIntended job posting audience:Anyone who can legally work in Canada can apply for this job. If you are not currently authorized to work in Canada, the employer will not consider your job application.

Title:Administrative AssistantJob TypesRegular jobTerms of Employment:Full Time, PermanentSalary:$27.00 Hourly, for 30 to 40 Hours per weekAnticipated Start Date (at the latest in 3 months):As soon as possibleLocation:3804 Powell Wynd SWEdmonton, ABT6W 2W9(1 vacancy)OverviewLanguagesEnglishEducationSecondary (high) school graduation certificateExperience1 year to less than 2 yearsResponsibilitiesTasksDetermine and establish office procedures and routinesSchedule and confirm appointmentsAnswer telephone and relay telephone calls and messagesType and proofread correspondence, forms and other documentsCarry out administrative activities of establishmentAnswer electronic enquiriesCompile data, statistics and other informationReview, evaluate and implement new administrative proceduresOpen and distribute regular and electronic incoming mail and other material and co-ordinate the flow of informationAssemble data and prepare periodic and special reports, manuals and correspondenceEstablish work priorities and ensure procedures are followed and deadlines are metOversee and co-ordinate office administrative proceduresExperience and specializationComputer and technology knowledgeElectronic mailMS WindowsMS WordAdditional informationWork conditions and physical capabilitiesFast-paced environmentWork under pressurePersonal suitabilityOrganizedExcellent oral communicationExcellent written communicationReliabilityEfficient interpersonal skillsEmployer: G4U Security LtdHow to applyBy emailBy mail3804 Powell Wynd SWEdmonton, ABT6W 2W9

Our Vancouver office has an excellent opportunity to join our facilities team. Reporting the the Facilities Manager, the successful candidate will provide administrative and operational support to the Facilities department and Vancouver office. In this role you will:- Assist the facilities manager as required including monitoring and resolving facilities tickets and supporting a variety of facilities tasks and projects as required- Administrative tasks including:o Filing and data entryo Coding and processing vendor invoices- Maintain office supply inventory including general office supplies and kitchen supplies and re-stocking as required- Responsible for managing PPE inventory and assisting employees with their PPE requirements- Daily reception coverage- Collect mail and distribute in the office- Fleet (vehicle) maintenanceo Coordinate vehicle service requests with receptionisto Perform weekly vehicle checks on pool vehicles- Monitor daily boardroom use- Catering management for both internal and external meetingso Liaising with caterers for catering orders, deliveries etc.o Preparing the meeting space for catering set-up and cleaning afterwards- Placing 310-Maxx tickets for repairs etc.- Partnering with other shared services teams (Human Resources and IT) in onboarding process to ensure all new staff requirements are actioned in a timely manner What you bring:- High school diploma and equivalent work experience- Excellent organizational, interpersonal, and communication skills- Ability to manage and prioritize multiple tasks in a fast-paced environment- Customer service experience- Ability to work both independently, as well as on a team- Ability to communicate politely and effectively in person, in writing, and on the telephone- Ability to lift up to 60 pounds- Ability to bend and stand for long periods of time- Highly proficient in Microsoft Office Preferred:- Previous experience working in an engineering consultancy firm is an asset- Previous experience working in a facilities role is an asset- Experience in Zendesk is an asset- Ability to work flexible hours on an ad-hoc basis Why join us? Work with great people to make a difference Collaborate on exciting projects to develop innovative solutions Top employerWhat we offer you? Flexible work environment Long term career development Think globally, work locally

OverviewPaladin Security: Making the World a Safer and Friendlier Place because we CARE !Do you have superior customer service skills and a passion for helping people? Are you able to think quickly on your feet and defuse difficult situations? Your track record of handling a great deal of responsibility combined with your varied life experience and enthusiasm for a job well done make you an ideal candidate for our team! The Paladin Difference starts with our officers; we're the best because we hire the best. We believe in promoting from within, respecting people and their differences, providing high quality service and always having fun! If you think you have what it takes to join our team, we want to meet you!Paladin Security is one of Canada's Best Employers. We have been awarded for our outstanding corporate culture, approach to management and our customer service. Join our winning team today!Job Skills / RequirementsWe are looking for an Administrative Assistant to join our team! As the Administrative Assistant, you are responsible for the front end of the office providing exceptional service to all customers, clients, staff, and visitors.Our office in Calgary is a fast-paced environment, which requires exceptional organization and time management skills to ensure that all necessary tasks are completed accurately. This role provides support and structure to the entire Calgary branch. Job Duties: •Responsible for greeting and assisting visitors and answering the main phone. •Organize various office equipment and supplies inventory. •Administer and manage inbound/outbound mail, including priority post, packages, courier services and accounts payable to our head office•Assist in Scheduling employee training sessions. •Administer paperwork to interviewers before their interview•Administering new employee uniforms and other packages•Facilitating submission of necessary documentation. •Submit online requests for criminal record checks for prospective new employees. •Complete employee uniform returns•Conduct reference checks as needed, accept and review hiring processes when applicants walk into the front door inquiring about job opportunities•Assist with the submission of security license applications for new employees. •Assist with finance-related tasks, such as employee reimbursements and invoices•Accounts payable when required •Assist the office with other duties as required. •Support the Human Resources team during career fairs and open house interview days Education Requirements (Any) High School Diploma/GEDAdditional Information / Benefits We thank all applicants for their interest; however, only those applicants that are short listed will be contacted for an interview. Benefits: Medical Insurance, Life Insurance, Dental Insurance, Paid VacationThis job reports to the Regional Manager, People & Culture This is a Full-Time position 1st Shift. Number of Openings for this position: 1

Requisition ID: 356875 Competition #: SS-24-338 Position Control #: 899-715101015A207-01 Posting End Date: Open until filled City: Niverville Site: Southern Health-Santé Sud Work Location: Community Health Services - Niverville Department / Unit: Primary Care/My Health Teams Job Stream: Non-Clinical Union: CUPE Anticipated Start Date - End Date: As mutually agreed - Indefinite FTE: 1.00 Anticipated Shift: Days/Evenings Daily Hours Worked: 7.75 hour shifts Wage Rate: As Per CUPE Collective Agreement Position Summary: Reporting directly to the Manager - Primary Care, the Administrative Assistant - My Health Team is responsible for the coordination and provision of administrative support to the Primary Care (PC) Program’s My Health Teams. This support includes working with confidential information, maintaining personnel files, finance functions, clerical functions, office and data management, document production, documentation, communications and other duties as assigned. The incumbent exercises the appropriate level of initiative and independent judgment in determining work priorities, work methods to be employed and action to be taken on unusual matters. The position functions in a manner that is consistent with the mission, vision and values; and the policies of Southern Health-Santé Sud. Qualifications: • Proficiency of both official languages is essential (English/French) • Graduate of a recognized Administrative Assistant Program or equivalent • Knowledge in use of photocopier, facsimile, calculator • Knowledge and proficient in Microsoft Office Applications and Outlook • Knowledge of basic medical terminology • Minimum of two (2) years directly-related administrative experience in a health care setting • Demonstrated keyboarding speed of 35-40 words per minute • Given the cultural diversity of our region, the ability to respect and promote a culturally diverse population is required • Demonstrated ability to meet the physical and mental demands of the job • Demonstrated ability to respect confidentiality including paper, electronic formats and other mediums • Good work and attendance record Conditions of Employment: • Completes and maintains a satisfactory Criminal Record Check, Vulnerable Sector Search, Adult Abuse Registry Check and Child Abuse Registry Check, as appropriate • All Health Care workers are required to be immunized as a condition of employment in accordance with Southern Health-Santé Sud policy. • Requires a valid Class 5 driver’s license, an all-purpose insured vehicle and liability insurance of at least $1,000,000.00 This term position may end earlier as outlined in your collective agreement. This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment. Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT. The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Grace Hospital, Middlechurch Home of Winnipeg, Pan Am Clinic, River Park Gardens, Victoria General Hospital, WRHA corporate programs, and WRHA community health services. Effective April 1, 2024, Golden West Centennial Lodge will also be part of the WRHA legal entity. Interviewed candidates may be called upon to participate in a skills assessment. Any application received after the closing time will not be included in the competition. We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

Posting Title EXEC ADMN - Executive Administrative Assistant Position Classification Executive Administrative Asst Union N/A Work Options On-Site Location Victoria, BC V9B 6X2 CA (Primary)Salary Range As of April 7, 2024 $61,966.26 - $70,087.08 annually Close Date 4/18/2024 Job Type Regular Full Time Temporary End Date Ministry/Organization BC Public Service -> Public Safety & Sol General Ministry Branch / Division Policing and Security Branch Job Summary Share your skills, confidence and initiative in this energizing roleThe Policing and Security Branch is part of the Ministry of Public Safety and Solicitor General. The branch assumes responsibility for ensuring the security and economic vitality of British Columbia's communities through effective policing and security.The Executive Administrative Assistant is responsible for all planning, development and coordination of administrative duties related to the operations of the Assistant Deputy Ministers Office.Job Requirements: Grade 12 plus a certificate in office administration or equivalent. Minimum two (2) years of experience providing administrative support services for a group of staff with varying demands and expectations. Experience dealing with highly confidential and sensitive issues. Experience with virtual meeting platforms such as MS Teams and Zoom. Experience with scheduling and calendar management in MS Outlook. Experience managing diverse workloads effectively and independently. Experience preparing, formatting, editing and proof-reading high level and confidential correspondence, records, and information. Preference may be given to applicants with: A minimum of 1 year of experience supporting a senior executive, including calendar management, scheduling meetings, and making travel arrangements. Experience handling and preparing Executive level documents and meeting materials. Experience in responding to Freedom of Information requests. Experience with the CLIFF tracking system, eApprovals and ARC/ORCS records management policies, procedures and guidelines. For questions regarding this position, please contact [email protected] .About this Position:An eligibility list may be established to fill future temporary and permanent vacancies.This position is excluded from union membership.This position has full-time on-site requirements. Working for the BC Public Service: The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.The Indigenous Applicant Advisory Service can help Indigenous applicants (First Nations [status or non-status],Métis or Inuit) interested in BC Public Service job positions.How to Apply: Your application must clearly demonstrate how you meet the job requirements list above.Cover letter required: NO - Please do not submit a cover letter as it will not be reviewed.Resume required: YES - A resume is required as part of your application, however, itmay notbe used for initial shortlisting purposes.Questionnaire: YES (COMPREHENSIVE) - You will be prompted to complete a comprehensive online questionnaire to demonstrate how you meet the job requirements. Ensure you include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and how you obtained your relevant experience. Please allot approximately 60 minutes to complete the questionnaire.Helpful tips, videos and more regarding the application process can be found on the Your Job Application page of MyHR. If you are experiencing technical difficulty applying, e-mail [email protected] , before the stated closing time, and we will respond as soon as possible.Additional Information: Enhanced Security Screening will be required.Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located at the bottom of the posting.Applications will be accepted until 11:00 pm Pacific St andard Time on the closing date of the competition. Job Category Administrative Services

Posting Title CLK 09R - Administrative Assistant Position Classification Clerk R9 Union GEU Work Options On-Site Location Nanaimo, BC V9T 6L8 CA (Primary)Salary Range As of April 7, 2024 - $50,190.86 - $56,546.21 annually Close Date 4/18/2024 Job Type Regular Full Time Temporary End Date Ministry/Organization BC Public Service -> Public Safety & Sol General Ministry Branch / Division BC Corrections/ Adult Custody Job Summary Bring your expertise in organization and prioritizationThe Corrections Branch plays a leading role in the criminal justice system. Corrections protects the community through offender management and control. The Branch manages community work service and helps offenders make positive changes in their behaviour and attitudes.Adult Custody provides custodial supervision for adults sentenced to incarceration and remanded to custody. It provides rehabilitative and educational programs to inmates. Adult Custody is one of four divisions of the Corrections Branch. It is responsible for approximately 2,800 inmates located in 10 correctional centres in BC.The team of administrative assistants are responsible for providing administrative, secretarial, and clerical support. This team works with the three Deputy Wardens, the Assistant Deputy Wardens of Staffing, Standards, Admission and Discharge, and front-line reception.Job Requirements: Grade 12 or equivalent (e.g. GED). Minimum of two (2) years of recent (in the last five (5) years) administrative support experience. Experience/training in keyboarding, word processing, spreadsheet, and other standard computer applications. Experience dealing with confidential matters using sound judgement, tact and diplomacy. Preference may be given for one (1) or more of the following: Experience providing direct administrative support to senior staff and/or management. Experience organizing and independently managing one's own workload taking into consideration changingpriorities, tight deadlines, volumes of work and available resources. Experience in the mentoring or training of staff. Experience working in a correctional environment or within the justice system. For questions regarding this position, please contact [email protected] .About this Position: This position has full time on site requirements An eligibility list may be established to fill future temporary and permanent vacancies. Employees of the BC Public Service must be located in BC at the time of employment.Working for the BC Public Service: The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.The Indigenous Applicant Advisory Service is available to applicants that self-identify as Indigenous (First Nations, status or non-status, Métis, or Inuit) seeking work or already employed in the BC Public Service. For guidance on applying and interviewing, please contact [email protected] or 778-405-3452.The BC Public Service is an award-winning employer and offers employees competitive benefits, amazing learning opportunities and a chance to engage in rewarding work with exciting career development opportunities. For more information, please see What We Offer .How to Apply: Your application must clearly demonstrate how you meet the job requirements listed above.Cover Letter: NO- Please do not submit a cover letter as it will not be reviewed.Resume: YES- Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying.Questionnaire: YES- You will need to complete a comprehensive questionnaire to demonstrate how you meet the job requirements. Include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and how you obtained your relevant experience. The questionnaire will take approximately 60 minutes to complete.Helpful tips, videos and more regarding the application process can be found on the Your Job Application page of MyHR. If you are experiencing technical difficulty applying, e-mail [email protected] , before the stated closing time, and we will respond as soon as possible.Additional Information: Enhanced Security Screening will be required.Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located at the bottom of the posting.Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.Job Category Administrative Services

Job SummaryJob DescriptionWhat is the opportunity?RBC Dominion Securities is a relationship-focused investment and wealth management firm that consistently ranks #1 in Canada. We are proud of our collaborative, supportive culture that enables success at every level and equips us to help our clients achieve their financial goals.The RBC Dominion Securities branch located in Parksville is looking for a resourceful, empathetic and collaborative individual to join our leading wealth management firm as an Administrative Assistant.By providing ongoing, exceptional service and support to our clients and our Advisor team, you will help our team deepen existing relationships and welcome new clients to the firm. Offering efficient internal support, you will be invaluable in ensuring the Advisory team functions fluidly and that each member receives the assistance they need to perform at their best.What will you do?Impact client experience through execution of client account administration, including account opening, account maintenance and efficient resolution of client request.Maintain existing client accounts and identify opportunities to contact clients. You will be responsible for managing timelines and key dates for accounts to help ensure clients feel supported by our team.Effectively manage incoming communications from clients, Advisors and other internal and external partners.Draw on your social media skills to update the teams communication channels, including websites, LinkedIn, Facebook, brochures, newsletters.What do you need to succeed?Must-haveStrong skills in working with various business applications/technologyHigh level of time management and organization skillsDemonstrated skills in providing world-class client service that will come across as professional, warm, and friendly to our clientsExceptional verbal and written communication in EnglishNice-to-haveCompletion of the Canadian Securities Course (CSC) and Conduct & Practices Handbook (CPH)Knowledge of RBC Dominion Securities systems and proceduresExperience in the securities industry is an assetWhats in it for you?We thrive on the challenge to be our best, to think progressively to keep growing, and to work together to deliver trusted advice that will ultimately help our clients thrive and communities prosper. We care about each other and collectively work hard to reach our potential, make a difference to our communities, and achieve success that is mutual. You will also benefit from:Leaders who support your development through coaching and managing opportunitiesAn opportunity to make a difference and have a lasting impact on the lives of othersThe chance to work in a dynamic, collaborative, progressive, and high-performing teamA world-class training program in financial servicesThe expected hourly pay for this particular position is around $20/hour depending on your experience, skills, and registration status, market conditions and business needs.RBCs compensation philosophy and principles recognize the importance of a highly qualified global workforce and plays a critical role in attracting, engaging and retaining talent that:Drives RBCs high-performance cultureEnables collective achievement of our strategic goalsGenerates sustainable shareholder returns and above market shareholder value Job SkillsCommunication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing SoftwareAdditional Job DetailsAddress:152 ALBERNI HWY:PARKSVILLECity:PARKSVILLECountry:CanadaWork hours/week:37.5Employment Type:Full timePlatform:Wealth ManagementJob Type:Contract (Fixed Term)Pay Type:SalariedPosted Date:2024-04-10Application Deadline:2024-05-11Inclusion and Equal Opportunity EmploymentAt RBC, we embrace diversity and inclusion for innovation and growth. We are committed to building inclusive teams and an equitable workplace for our employees to bring their true selves to work. We are taking actions to tackle issues of inequity and systemic bias to support our diverse talent, clients and communities.We also strive to provide an accessible candidate experience for our prospective employees with different abilities. Please let us know if you need any accommodations during the recruitment process.Join our Talent CommunityStay in-the-know about great career opportunities at RBC. Sign up and get customized info on our latest jobs, career tips and Recruitment events that matter to you.Expand your limits and create a new future together at RBC. Find out how we use our passion and drive to enhance the well-being of our clients and communities at jobs.rbc.com.

Job SummaryJob DescriptionWhat is the opportunity?RBC Dominion Securities is currently seeking an Administrative Assistant to join a dynamic advisory team specialized in providing wealth management services to a sophisticated clientele. You will participate in growing the business by providing exceptional and efficient service and by taking care of administrative duties related to client accounts and by responding to client inquiries.What will you do?Responsible for the professional and expeditious servicing of incoming telephone and email contacts from clients, advisors, and other internal and external partnersSupport the Investment Advisors in general administrative duties in the management of client accountsSupport the Investment Advisors in the preparation of client reviews and presentationsRequest information and documentation from clients in order to open accounts and keep client files up to dateFollow up on client trades to ensure proper settlement and deliveryMonitor all pending transfers to ensure completion on a timely basisWhat do you need to succeed?Must-haveStrong working knowledge of Microsoft 365 apps (Word, Excel, PowerPoint, and Outlook)Meticulous attention to detail and excellent time management skillsDemonstrated skills in providing world-class client service that will come across as professional, warm, and friendly to our clientsBilingualism (English and French) required in order to serve clients in the community with English speaking needsAbility to work as part of a teamNice-to-haveCanadian Securities Course (CSC) and Conduct and Practices Handbook Course (CPH), or obligation to successfully complete both courses within 12 months of start dateKnowledge of RBC Dominion Securities systems and procedures, an assetMinimum of 2 years of experience in the securities industry or financial services sectorWhats in it for you?We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.A comprehensive Total Rewards Program, including bonuses and flexible benefits, competitive compensation, commissions, and stock where applicableLeaders who support your development through coaching and managing opportunitiesAbility to make a difference and lasting impactWork in a dynamic, collaborative, progressive, and high-performing teamA world-class training program in financial servicesJob SkillsAdditional Job DetailsAddress:95 BOUL JACQUES CARTIER S:SHERBROOKECity:SHERBROOKECountry:CanadaWork hours/week:37.5Employment Type:Full timePlatform:Wealth ManagementJob Type:RegularPay Type:SalariedPosted Date:2024-04-16Application Deadline:2024-05-05Inclusion and Equal Opportunity EmploymentAt RBC, we embrace diversity and inclusion for innovation and growth. We are committed to building inclusive teams and an equitable workplace for our employees to bring their true selves to work. We are taking actions to tackle issues of inequity and systemic bias to support our diverse talent, clients and communities.We also strive to provide an accessible candidate experience for our prospective employees with different abilities. Please let us know if you need any accommodations during the recruitment process.Join our Talent CommunityStay in-the-know about great career opportunities at RBC. Sign up and get customized info on our latest jobs, career tips and Recruitment events that matter to you.Expand your limits and create a new future together at RBC. Find out how we use our passion and drive to enhance the well-being of our clients and communities at jobs.rbc.com.

Job SummaryJob DescriptionWhat is the opportunity?RBC Dominion Securities is currently seeking an Administrative Assistant to join a dynamic advisory team specialized in providing wealth management services to a sophisticated clientele. You will participate in growing the business by providing exceptional and efficient service and by taking care of administrative duties related to client accounts and by responding to client inquiries.What will you do?Responsible for the professional and expeditious servicing of incoming telephone and email contacts from clients, advisors, and other internal and external partnersSupport the Investment Advisors in general administrative duties in the management of client accountsSupport the Investment Advisors in the preparation of client reviews and presentationsRequest information and documentation from clients in order to open accounts and keep client files up to dateFollow up on client trades to ensure proper settlement and deliveryMonitor all pending transfers to ensure completion on a timely basisWhat do you need to succeed?Must-haveStrong working knowledge of Microsoft 365 apps (Word, Excel, PowerPoint, and Outlook)Meticulous attention to detail and excellent time management skillsDemonstrated skills in providing world-class client service that will come across as professional, warm, and friendly to our clientsExceptional verbal and written communication skills in FrenchAbility to work as part of a teamNice-to-haveKnowledge of RBC Dominion Securities systems and procedures, an assetMinimum of 2 years of experience in the securities industry or financial services sectorAutonomous, committed, and motivated spiritWhats in it for you?We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.A comprehensive Total Rewards Program, including bonuses and flexible benefits, competitive compensation, commissions, and stock where applicableLeaders who support your development through coaching and managing opportunitiesAbility to make a difference and lasting impactWork in a dynamic, collaborative, progressive, and high-performing teamA world-class training program in financial servicesJob SkillsAdditional Job DetailsAddress:545 PROM DU CENTROPOLIS, APP 200:LAVALCity:LAVALCountry:CanadaWork hours/week:37.5Employment Type:Full timePlatform:Wealth ManagementJob Type:RegularPay Type:SalariedPosted Date:2024-04-16Application Deadline:2024-05-05Inclusion and Equal Opportunity EmploymentAt RBC, we embrace diversity and inclusion for innovation and growth. We are committed to building inclusive teams and an equitable workplace for our employees to bring their true selves to work. We are taking actions to tackle issues of inequity and systemic bias to support our diverse talent, clients and communities.We also strive to provide an accessible candidate experience for our prospective employees with different abilities. Please let us know if you need any accommodations during the recruitment process.Join our Talent CommunityStay in-the-know about great career opportunities at RBC. Sign up and get customized info on our latest jobs, career tips and Recruitment events that matter to you.Expand your limits and create a new future together at RBC. Find out how we use our passion and drive to enhance the well-being of our clients and communities at jobs.rbc.com.

Job SummaryJob DescriptionWhat is the opportunity?The RBC Dominion Securities branch located in Vancouver is looking for an Administrative Assistant to provide administrative support to a successful Portfolio Management/advisory Team. The successful candidate should have administrative experience, exceptional communication skills, and have a focus on providing outstanding client service.What will you do?Prepare account opening documentationFollow up on documentation with clients or back office as requiredFollow up on client trades to ensure proper settlement and deliveryMaintain current knowledge of client accounts by reviewing daily activity online and on an applicable reportsMaintain all pending plan transfers to ensure proper settlement and deliverySchedule portfolio reviewsPrepare client review materials, correspondence and reportsUtilize contact management system for daily task management and client record-keepingAssist in filing and preparing mailings such as seminars, newsletters and information packages.Conduct various administrative functions as required including the review of incoming mail and answering telephone calls.What do you need to succeed?Must-haveAdministrative experienceExceptional communication skillsHigh attention to detailAbility to work under pressure meeting strict deadlinesExperience using Microsoft OfficeExceptional organizational skillsNice-to-haveCompletion of the Canadian Securities Course (CSC) and Conduct & Practices Handbook (CPH) is an assetFinancial industry knowledgeMinimum 1-2 years Investment Industry experienceProficiency in ExcelWhats in it for you?We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation, commissions, and stock where applicableLeaders who support your development through coaching and managing opportunitiesAbility to make a difference and lasting impactWork in a dynamic, collaborative, progressive, and high-performing teamA world-class training program in financial servicesThe expected base salary range for this particular position is $37,500 - $45,000 depending on your experience, skills, and registration status, market conditions and business needs.You have the potential to earn considerably more through RBCs robust discretionary bonus program which gives you an opportunity to increase your total compensation, provided the business meets its performance targets and you meet your individual goals.RBCs compensation philosophy and principles recognize the importance of a highly qualified global workforce and plays a critical role in attracting, engaging and retaining talent that:Drives RBCs high-performance cultureEnables collective achievement of our strategic goalsGenerates sustainable shareholder returns and above market shareholder valueJob SkillsCommunication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing SoftwareAdditional Job DetailsAddress:745 THURLOW ST:VANCOUVERCity:VANCOUVERCountry:CanadaWork hours/week:37.5Employment Type:Full timePlatform:Wealth ManagementJob Type:RegularPay Type:SalariedPosted Date:2024-04-16Application Deadline:2024-05-07Inclusion and Equal Opportunity EmploymentAt RBC, we embrace diversity and inclusion for innovation and growth. We are committed to building inclusive teams and an equitable workplace for our employees to bring their true selves to work. We are taking actions to tackle issues of inequity and systemic bias to support our diverse talent, clients and communities.We also strive to provide an accessible candidate experience for our prospective employees with different abilities. Please let us know if you need any accommodations during the recruitment process.Join our Talent CommunityStay in-the-know about great career opportunities at RBC. Sign up and get customized info on our latest jobs, career tips and Recruitment events that matter to you.Expand your limits and create a new future together at RBC. Find out how we use our passion and drive to enhance the well-being of our clients and communities at jobs.rbc.com.

Requisition ID: 357254 Position Number: 20064799 Posting End Date: Open until filled City: Winnipeg Employer: Shared Health Site: Health Sciences Centre Department / Unit: Genetics Program HSC Job Stream: Non-Clinical Union: Non Union Anticipated Start Date: 04/26/2024 FTE: 1.00 Anticipated Shift: Days Work Arrangement: In Person Daily Hours Worked: 7.50 Annual Base Hours: 1950 Shared Health leads the planning and coordinates the integration of patient- centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations. Position Overview Under the general direction of the Manager Health Services for the Genetics & Metabolism Program, the incumbent is responsible for the direct administrative and secretarial support to the Manager Health Services in addition to coordinating effective, efficient management of the offices, providing administrative, secretarial as needed well as coordinating effective and efficient provision of secretarial support. Duties include: the ongoing monitoring and processing of capital and operating expenditures in the Department; assisting the Manager Health Services in dealing with confidential information and tasks (i.e. salaries, grievances, performance conversations); coordinating meetings, attending and recording minutes; composing/typing correspondence, completing special projects, memoranda and reports, and confidential financial documents; performing miscellaneous administrative and secretarial duties; preparing materials for meetings; coordinating conferences/workshops; and the supervision and monitoring of the workload and performance of the office support staff. When required, performs other secretarial and reception tasks. Experience 3-5 years previous experience in a senior secretarial position requiring considerable communication with staff at all levels in the organization. Education (Degree/Diploma/Certificate) Complete high school education, Manitoba standards, required. Successful completion of a recognized secretarial training program or equivalent related experience required. Certificate courses in supervision/administration/management preferred. SPECIAL TRAINING: Typing 60 wpm. Demonstrated proficiency in the use of Windows and Microsoft Office including Word, Outlook, Excel, Access, Publisher and PowerPoint required. Medical Terminology required. Proficiency in Accuro, EPR, and SAP preferred. Certification/Licensure/Registration Not applicable Qualifications and Skills Familiarity with the Health Sciences Centre internal structure, corporate policies and procedures, and physical layout preferred. Must have excellent English communication (written and verbal) and interpersonal skills. The incumbent must be able to communicate with all levels of hospital personnel including, Directors, Manager and front-line staff of all classifications. Must have decision making ability, good judgment, initiative, diplomacy, and the ability to coordinate workflow and develop efficiencies. Major issues would be referred to the Manager Health Services. Must be able to function with limited guidance, supervision and monitoring. Physical Requirements Frequent interruptions, noise and frequent review/revision of workload priorities. Fast-paced, high stress environment with a heavy workload. Contact with staff, patients and public. We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today. Interested candidates should select the ''Apply'' icon below to upload their cover letter, resume and copy of licenses/certification. This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment. Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE. Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted. We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

Posting Title CLK ST 09R - Office Administrative Assistant Position Classification Clerk Stenographer R9 Union GEU Work Options On-Site Location Salt Spring Island, BC V8K 2N8 CA (Primary)Salary Range $50,190.86 - $56,546.21 annually Close Date 5/1/2024 Job Type Regular Full Time Temporary End Date Ministry/Organization BC Public Service -> Municipal Affairs Ministry Branch / Division Islands Trust Job Summary Office Administrative Assistant Clerk Stenographer R9It's Time to Preserve and ProtectLocated in Coast Salish territory, the Islands Trust is a special purpose government responsible for protecting the unique amenities and environment of more than 450 islands and surrounding waters in the southern Strait of Georgia and Howe Sound. Created by the Province via the Islands Trust Act, Islands Trust plans and regulates local land use, coordinates with other levels of government and First Nations on key issues impacting the area, and protects land through the Islands Trust Conservancy.JOB OVERVIEWThe focus of this position is to provide administrative support services to the regional office planning team.Under the direction of the Regional Planning Manager (RPM), the Office Administrative Assistant undertakes the responsibility of ensuring the regional office operations support the planning team and is the liaison with the Administrative Services unit.Working within a highly complex political environment, the position provides support to the planning team and the organization by ensuring the following tasks are completed in accordance with legislated requirements and organizational policies and procedures: Providing excellent customer service and reception to the public; coordinating maintenance of equipment; ensuring supplies are available as needed and provided within budget; ensuring security and upkeep of the premises; liaising with organizational Administrative Support Services with respect to information technology and finance needs; and Records management. EDUCATION, TRAINING, AND EXPERIENCE: Experience working in an office setting; Experience providing administrative support services for a group of staff; Experience with Microsoft Office (including Excel, Word and Outlook); Secondary school graduation or equivalent. Preference statements: Training or experience in website posting; Experience providing reception duties; Experience working in a local government setting; Experience in records management; Experience in minute taking; Experience providing financial support services for a group of staff; Post-secondary training in office administration. For complete details about this opportunity, including accountabilities, please refer to the attached job profile. For specific position related enquiries, please contact [email protected] .DO NOT SEND YOUR APPLICATION TO THIS EMAIL ADDRESS.For more information about how to complete your job application, add/edit your resume and for more useful tips when applying for jobs, please refer to the Your Job Application page on the MyHR website. If you are still experiencing technical difficulty applying for a competition, please send an e-mail to [email protected], before the stated closing time, and we will respond as soon as possible to assist you.About this Position:An eligibility list may be established for future temporary or permanent full time or part time opportunities.Working for the BC Public Service:The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.The Indigenous Applicant Advisory Service is available to applicants that self-identify as Indigenous (First Nations, status or non-status, Métis, or Inuit) seeking work or already employed in the BC Public Service. For guidance on applying and interviewing, please contact [email protected] or 778-405-3452.This is your opportunity to live in one of the most beautiful regions in British Columbia and work for the BC Public Service. We offer a healthy work/life balance, excellent benefits and much more . How to Apply:Your application must clearly demonstrate how you meet the job requirements listed above.Cover letter: YES- Please submit a cover letter. Statements made in the cover letter must be supported by your resume.Resume:YES-Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying. If you do not include a month and year that indicates a start and end date, years that may be viewed as partial years will not be counted towards your experience.Questionnaire (COMPREHENSIVE): NO- As part of the application process, you will be prompted to complete a comprehensive online questionnaire to demonstrate how you meet the job requirements. Please allot approximately 60 minutes to complete the questionnaire.Helpful tips, videos and more regarding the application process can be found on the Your Job Application page of MyHR. If you are experiencing technical difficulty applying, e-mail [email protected] , before the stated closing time, and we will respond as soon as possible.Additional Information:A Criminal Record Check (CRC) will be required.Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located at the bottom of the posting.Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.Job Category Administrative Services

Requisition ID: 357719 Position Number: 20000170 Posting End Date: Open Until Filled City: Winnipeg Employer: Winnipeg Regional Health Authority Site: WRHA Corporate Department / Unit: Indigenous Health Programs Job Stream: Non-Clinical Union: Non Union Anticipated Start Date: ASAP FTE: 1.00 Anticipated Shift: Days Work Arrangement: In Person Daily Hours Worked: 7.50 Annual Base Hours: 1950 Grow your career in the Winnipeg Health Region! Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We’re united by a shared commitment to excellent and equitable health care. Position Overview Organizes and prioritizes independently, the administrative activities for senior Directors/Managers and ensures that all work is completed within established timeframes. Types, formats and proofreads a variety of material including: correspondence, minutes, agendas, manuscripts, policies, procedures, templates and form letters. Assists the Directors/Managers with the ongoing monitoring and analysis of operating budgets and expenditures and prepares ad hoc financial reports as requested. Takes initiative to handle matters and solve administrative problems not requiring the direct personal attention of the supervisor(s). Develops, maintains and updates a variety of databases including: data collection and entry, assisting with analysis and organization of information and assisting with preparation of reports. Performs payroll functions and monitors position control information including verifying information from ESFs, budget transfers, and following up on problems/discrepancies as required. May provide direction to junior employees (permanent or casual) within the portfolio which includes workload delegation, on-the-job training, monitoring of workload, ensuring deadlines are met and procedures are followed and contributing to performance appraisals of junior employees by providing feedback to the supervisor. Experience Five years directly related experience required. Experience scheduling and coordinating meetings required. Experience recording and preparing minutes and agendas. Experience maintaining spreadsheets and databases. Previous healthcare experience preferred. Experience with email and computerized calendars. Education (Degree/Diploma/Certificate) Complete high school education, Manitoba standards, required. Formal training in applied office skills is required. A combination of education and experience may be considered. Certification/Licensure/Registration Not Applicable Qualifications and Skills Typing speed 65 wpm. Proficiency with computerized systems (Microsoft Office Word, Excel, Access, and PowerPoint) required. Demonstrated ability to organize, assign and supervise the work of junior employees. Ability to compose correspondence on behalf of senior Directors/Managers. Excellent communication skills, verbally and in writing. Ability to prioritize a large workload and independently complete a variety of administrative duties. Ability to work in a fast-paced environment and work effectively under pressure to meet deadlines. Demonstrated problem-solving skills. Physical Requirements Required to work for long periods of time at a computer. This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment. Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT. The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Golden West Centennial Lodge, Grace Hospital, Middlechurch Home of Winnipeg, Pan Am Clinic, River Park Gardens, Victoria General Hospital, WRHA corporate programs, and WRHA community health services. Interviewed candidates may be called upon to participate in a skills assessment. Any application received after the closing time will not be included in the competition. We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

Position DetailsPosition Information Position Title Administrative Assistant, Health Sciences Simulation Centre Posting Number 02172SA Location Coquitlam Campus Grade or Pay Level S - Pay Level 10 Salary Range $27.20 per hour (with wage increments to a max of $30.23 per hour). Salary and wage increments are in accordance to the Collective Agreement. Position Type Support Staff - Temporary Posting Type Internal/External Regular/Temporary Temporary Employment Type Part-Time Posting Category Staff Start Date 04/29/2024 End Date 04/25/2025 Day of the Week Mondays, Tuesdays, Wednesdays, Thursdays, Other - Based on operational need and to be determined., Fridays Shift between the hours of 8:00am and 4:00pm Work Arrangements This temporary part-time (17.5 hours per week) position is available starting April 29, 2024. Regular hours of work are Monday (6 hours), Wednesday (6 hours), and Friday (5.5 hours) between the hours of 8am - 4pm. Shift days and times may change depending on the Department's need. The position is located at the Coquitlam campus; however, successful candidate must be available for occasional work at the New Westminster campus. Douglas College (DC) is committed to supporting a healthy work/life balance for employees. What Douglas Offers DO what you love. Be good at it. That's how Douglas College defines a great career. It's a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC's Top Employers. We love what we do. And we're looking for passionate, motivated people to join us in making one of Canada's best colleges even better. The Role This role provides administrative, procedural, logistical and technical support to the Health Sciences Simulation Centre and the Faculty of Health Sciences; and delivers exceptional client-centred service to all stakeholder groups. This position reports to the Manager, Experiential Learning Operations, Health Sciences.Responsibilities1. Provides services and support to staff, faculty, students, administrators and external stakeholders on behalf of the Health Sciences Simulation Centre. a. provides information and resolves questions from visitors, students, faculty, staff and other internal or external visitors to the Health Sciences Simulation Centre by advising on booking processes for lab/sim/practice rooms, equipment inventory, rental procedures, submission deadlines, and resolving other concerns related to the Communication Labs and Mediasite;b. manages complaints from students and faculty related to booking conflicts or equipment set-up;c. triages complex and sensitive issues;d. greets and directs external vendors (e.g., Hillrom, Laerdal, CAE , Stevens, etc.) who are at the Sim Centre to fix or install existing or new equipment;e. collaborates with program coordinators to obtain up-to-date information on Health Sciences programs, such as number and list of students, faculty teaching lab, semester schedules, new technology, changes in programming to ensure that the Sim Centre has sufficient and appropriate equipment to handle the scheduled courses and that there are no conflicts in the bookings;f. develops and maintains relationships with other areas of the College and external contacts, and manages their booking requests of the sim centre for rentals and other use, equipment requests, and more;g. establishes and maintains effective collaborative working relationships with staff, faculty, students, and administrators by providing timely and effective solutions to a wide range of requests, questions and concerns.2. Supports students and faculty members in the use and set-up of Simulation Centre equipment, and oversees lab scheduling for the Sim Centre ensuring smooth course delivery and uninterrupted student learning experiences. a. provides support to faculty for Mediasite use, including creating links for student recordings in the labs and live streaming options in the classrooms; as well as troubleshooting for faculty online and in the communication labs when the equipment is malfunctioning or the faculty member is unable to navigate through the program;b. provides in person, email or phone support and responds to student requests for the Open Practice rooms, including scheduling student requests in the calendar and responding to student request regarding Open Practice room process and requirements;c. books labs and simulation rooms in the Health Sciences Simulation Centre as required, while ensuring lab space meets each faculty's requests as well as course requirements and schedule;d. ensures accurate timing between scheduling to avoid course overlap and provide sufficient time for the take down and set-up of equipment and supplies for the following class;e. develops and coordinates Simulation Centre bookings and scheduling, consulting as necessary with other members of the Simulation Centre team, Health Sciences program assistants, program coordinators, lab faculty and administrators as needed, to ensure all programs have access to lab space and no bookings conflict or overlap rooms;f. maintains the Simulation Centre schedule (Labs, Sims, Open Practice) using specialized software;g. assists with logistical duties including arranging room bookings and set-up for Health Sciences Simulation Centre activities;h. provides program and procedural information and assistance to faculty and students, including directions to rooms and Sim Centre hours, instructions for submitting open practice requests for students and requisitions for faculty, equipment rental for students, available equipment in the Sim Centre, etc.;i. assesses the urgency of competing issues and makes informed decision that maintains the service and effective operations of the office.3. Provides administrative support, data analysis and content development to the Health Sciences Simulation Centre. a. manages a high volume of email requests and correspondence;b. prepares, formats and produces a variety of documents and correspondence for internal and/or external distribution, ensuring accuracy and completeness (e.g. request for lab or sim booking, open practice booking, request for equipment loan, receipt of lab requisitions);c. develops and distributes the Health Sciences Simulation Centre yearly newsletter and Open House correspondence, and develops signage instructions around the Sim Centre;d. updates content on the Health Sciences Simulation Centre website, weekly, or as otherwise required when information changes (e.g., deadlines, closures, open practice forms for students, updated information on our services and any resources provided on the website); the website can be accessed by anyone, including students, faculty, staff, other internal stakeholders, external stakeholders, etc.e. compiles and analyzes data, information, statistics, and other relevant material for reports using excel or other data entry and analysis programs (e.g., supply and equipment usage, sim room usage, manikin usage, number of students participating in simulations) conducted each semester to ensure continuous improvement of Sim Centre operations;f. compiles, organizes and formats accreditation documents, assists in the preparation of accreditation and program review submissions; and ensures adherence to all required processes, formats and deadlines critical to a successful accreditation;g. supports the evaluation process for the Health Sciences Simulation Centre every two years through the distribution, retrieval and processing of data, including reviewing surveys prior to distribution, collecting information through surveys, questionnaires, interviews and focus groups, inputting information into excel or other data analysis program and producing reports;h. establishes and maintains an effective filing system for the Health Sciences Simulation Centre; organizes and maintains electronic and manual files for the department, purges (as necessary) and ensures security of confidential materials;i. performs a variety of administrative functions in support of special projects as requested by the Manager, Experiential Learning Operations, the Dean of Health Sciences, the Associate Dean of Health Sciences, or the Director of Nursing;j. sorts and distributes incoming mail and documentation; collects and transmits outgoing mail.4. Provides logistical and technical support to the Health Sciences Simulation Centre; and collaborates with other Departments at the College to ensure that the Sim Centre is functioning effectively. a. coordinates with Facilities for any services/support required for the Health Sciences Simulation Centre (e.g., inventory delivery, room bookings, rooms dividers, heavy equipment moving);b. identifies areas of concern and coordinates with CEIT for technological support for Mediasite, Communication Labs and Simulation Rooms (replacement of equipment not working, tech support for all computers and laptops in the Sim Centre) to ensure reliable operations of sim centre equipment;c. submits equipment repair requests to external stakeholders;d. provides first line systems assistance for equipment, including photocopiers and printers, supporting education and operations;e. liaises with the Bookstore to arrange order pickups for nursing kits and other supplies as required by the Sim Centre, ensuring that Health Sciences programs each have timely, sufficient and accurate equipment and tools for student learning;f. orders and receives a stock of standard office supplies for use by the Health Sciences Simulation Centre;g. oversees the Health Sciences Simulation Centre inventory management using specialized software to ensure all supplies and equipment are kept up to date and logged as purchased, and ensures supplies are ordered on time;h. maintains Health Sciences Simulation Centre information materials through a variety of sources (digital and print).5. Recommends, develops and updates Health Sciences Simulation Centre procedures and processes. a. recommends and completes changes to existing forms, reports, and letters;b. reviews, revises, updates, and produces computer documents, i.e., standardized forms, requisitions, manual, open practice requests;c. identifies, recommends, develops, and participates in the implementation of strategies to improve efficiency and effectiveness of the Health Sciences Simulation Centre operations (e.g., using their knowledge and experience to identify issues in the Sim Centre that could be changed or enhanced to improve efficiencies, developing a proposal for these suggestions and working with the Manager, Experiential Learning Operations on how to implement these changes to improve the Sim Centre);d. creates and updates internal procedures for staff and faculty, as well as participates in the development of Standard Operating Procedures for the Health Sciences Simulation Centre processes, in consultation with the Manager, Experiential Learning Operations;e. establishes documentation standards and produces final layout version of materials;f. provides input into the Health Sciences Simulation Centre's Strategic Plan in consultation with the Manager, Experiential Learning Operations.6. Assists with organizing and planning of Health Sciences Simulation Centre events. a. assists with the scheduling and planning of Health Sciences Simulation Centre Tours for external stakeholders, including high school groups and other organizations, approximately six times year (e.g. corresponding with the stakeholder on dates, times, number of students and specific tour requests, confirming the tours and following up after the tour to ensure I met their needs);b. assists with the Health Sciences Simulation Centre's yearly Open House, including sending email correspondence to faculty, staff, administrators and external stakeholders, ensuring all rooms that will be utilized for the Open House are booked and ready on the day of and working with the Sim Techs to ensure all rooms are in order and contain all required equipment and supplies for the Open House;c. assists with the preparation of Healthcare Simulation Week once per year, including submitting supply orders and sending out email correspondence regarding the events;d. assists with the scheduling of Health Sciences Simulation Centre cleaning with the Facilities department three times per year.7. Performs other duties as assigned a. provides back-up support for other clerical positions in the Faculty of Health Sciences. To Be Successful in this Role You Will Need • Completion of a one-year program in office administration or a related field at a recognized post-secondary institution, with a minimum of three years of related work experience; or an equivalent combination of education, training, and experience.• Expertise in modern office practices and software applications: Microsoft Office (Word, Excel, Outlook, PowerPoint, Teams, Publisher), Adobe, Mediasite, Sharepoint, inventory management software, scheduling software, electronic mail and Internet applications; as well as the ability to adapt to technology and acquire knowledge/skills to utilize new software.• Ability to operate standard office equipment such as photocopiers, faxes and calculators in essential.• Previous experience working in a post-secondary education sector, including working knowledge of Banner, and Learning Management Systems platforms, is preferred.• Knowledge and comprehension of clinical/medical terminology and lab processes is essential.• Good working knowledge of scheduling practices and data entry related tasks, with high attention to detail and high data entry accuracy level;• Good working knowledge of modern office practices and procedures including standard business formats of letters, memoranda, reports, general office correspondence; and proven ability to coordinate paper flow and organize/systemize office processes;• Ability to produce correspondence, format documents, create mailing lists and merges files with an emphasis on grammar, punctuation and accuracy;• Demonstrated ability to keyboard 45 wpm accurately;• Strong English language skills together with demonstrated written communication skills, and the ability to communicate courteously and effectively in person, in writing and over the telephone with staff, faculty, administrators, students and the public including representatives from other post-secondary institutions and Health Authorities.• Excellent proofreading skills and superior attention to detail;• Excellent interpersonal and conflict resolution skills;• Ability to establish, maintain, and enhance working relationships with all employee groups; and function effectively in an environment where a high degree of confidentiality is of primary importance;• Excellent time management and organizational skills;• Proven ability to work independently under minimum supervision, and adapt to a changing work environment;• Willingness and ability to engage in ongoing learning opportunities. Link to Full Position Profile Equity Statement Douglas College is committed to fostering a diverse, inclusive and equitable learning and working environment. In support of this journey, we welcome all people to apply, including people from groups that are experiencing inequity, including, but not limited, to Indigenous Peoples, racialized or persons of colour, persons with mental or physical disabilities, persons who identify as women, and/or persons of marginalized sexual orientations, gender identities and expressions, and persons of all faith identities, age, marital status, and parental status. Needs a Criminal Records Check No Posting Detail Information Open Date 04/18/2024 Close Date 04/24/2024 Open Until Filled No Special Instructions to Applicant Interested applicants must submit their application and all required documents online on the Douglas College Career Site www.douglascollegecareers.ca . Qualified internal applicants shall be given first consideration in filling the position. All internal applications must be received by April 24, 2024. Please ensure your resume clearly explains how you meet the required knowledge, skills and abilities of the position for which you are applying. All candidates selected for interview will need to bring original certificates and diplomas of educational credentials noted on their resume.Quick Link for Direct Access to Posting https://www.douglascollegecareers.ca/postings/12200

Requisition ID: 357685 Position Number: 20000204 Posting End Date: Open until filled City: Winnipeg Employer: Winnipeg Regional Health Authority Site: WRHA Community Health Services - 99 Cornish Ave Department / Unit: Community IV Program Job Stream: Non-Clinical Union: Non Union Anticipated Start Date - End Date: ASAP - Indefinite Reason for Term: Other Leave FTE: 0.50 Anticipated Shift: Days Work Arrangement: In Person Daily Hours Worked: 3.75 Annual Base Hours: 1950 Salary: $25.539, $26.390, $27.241, $28.092, $28.943, $29.796 Grow your career in the Winnipeg Health Region! Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We’re united by a shared commitment to excellent and equitable health care. Position Overview Organizes and prioritizes independently, the administrative activities for senior Directors/Managers and ensures that all work is completed within established timeframes. Types, formats and proofreads a variety of material including: correspondence, minutes, agendas, manuscripts, policies, procedures, templates and form letters. Assists the Directors/Managers with the ongoing monitoring and analysis of operating budgets and expenditures and prepares ad hoc financial reports as requested. Takes initiative to handle matters and solve administrative problems not requiring the direct personal attention of the supervisor(s). Develops, maintains and updates a variety of databases including: data collection and entry, assisting with analysis and organization of information and assisting with preparation of reports. Performs payroll functions and monitors position control information including verifying information from ESFs, budget transfers, and following up on problems/discrepancies as required. May provide direction to junior employees (permanent or casual) within the portfolio which includes workload delegation, on-the-job training, monitoring of workload, ensuring deadlines are met and procedures are followed and contributing to performance appraisals of junior employees by providing feedback to the supervisor. Experience Five years directly related experience required. Previous healthcare experience preferred. Experience scheduling and coordinating meetings required. Experience recording and preparing minutes and agendas. Experience maintaining spreadsheets and databases. Experience with email and computerized calendars. Education (Degree/Diploma/Certificate) Complete high school education Manitoba standards, required. Formal training in applied office skills is required. A combination of education and experience may be considered. Certification/Licensure/Registration Not Applicable Qualifications and Skills Typing speed 65 wpm. Proficiency with computerized systems (Microsoft Office Word, Excel, Access, and PowerPoint) required. Demonstrated ability to organize, assign and supervise the work of junior employees. Ability to compose correspondence on behalf of senior Directors/Managers. Physical Requirements Required to work for long periods of time at a computer. This term position may end earlier as outlined in your collective agreement. This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment. Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT. The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Golden West Centennial Lodge, Grace Hospital, Middlechurch Home of Winnipeg, Pan Am Clinic, River Park Gardens, Victoria General Hospital, WRHA corporate programs, and WRHA community health services. Interviewed candidates may be called upon to participate in a skills assessment. Any application received after the closing time will not be included in the competition. We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.