Overview of salaries statistics of the profession "Team Secretary in Canada"

Administrative Secretary Job ID 2023-103376 City Vancouver Work Location UBC Hospital Department Mental Health & Substance Use Detwiller Salus Home Worksite 02 - UBC Hospital Labour Agreement Facilities Subsector Union 100 - Facilities HEU Position Type Baseline Job Status Regular Part-Time FTE 0.60 Standard Hours / Week 22.50 Job Category Administrative Professionals Salary Grade 24 Min Hourly CAD $30.54/Hr. Max Hourly CAD $30.54/Hr. Shift Times 0800-1600 Days Off Saturday, Stats, Sunday, Thursday, Tuesday Position Start Date As soon as possible Salary The salary range for this position is CAD $30.54/Hr. - CAD $30.54/Hr. Job Summary Come work as an Administrative Secretary with Vancouver Coastal Health (VCH)!Vancouver Coastal Health is looking for an Administrative Secretary to join the Mental Health & Substance Use Detwiller Salus team at UBC Hospital. Apply today to join our team! As an Administrative Secretary with Vancouver Coastal Health, you will:Perform a variety of administrative and clinical secretarial duties including transcription.Maintain appointment calendar(s) for designated staff, screens and prioritizes incoming materials, responds to enquiries, composes appropriate correspondence, attends meetings and prepares minutes and/or initiates appropriate course of action.Prepare technical/non-technical material.Make necessary arrangements for hew hires, terminations, transfers, training and orientation.Compile a variety of statistical reports.Processe and monitors expenses.Arrange meetings, webinars and video conferencing for staff.Maintain filing systems.Maintain department SharePoint site, as required.Verify and completes purchase requisition orders.Arrange for repair and service of office equipment, building deficiencies and furniture. Qualifications Education & ExperienceGrade 12, graduation from a recognized secretarial program, plus three (3) years' recent related experience or an equivalent combination of education, training and experience.Knowledge & AbilitiesAbility to type 60 w.p.m.Ability to communicate effectively both verbally and in writing.Ability to deal with others effectively.Physical ability to carry out the duties of the position.Ability to organize work.Ability to operate related equipment Closing Statement The hours of work including days off and work area may be subject to change consistent with operational requirements and the provision of the Collective Agreement and applicable statutes. Successful applicants may be required to complete a Criminal Records Review Check.As per the current Public Health Orders, as of October 5, 2023, all employees working for Vancouver Coastal Health must be fully vaccinated for COVID-19 or have received a single dose of the most-recent, updated COVID-19 vaccine. Proof of vaccination status will be required.WHY JOIN VANCOUVER COASTAL HEALTH?VCH is a world class innovator in medical care, research and teaching, delivering service to more than one million BC residents. At VCH, we embrace thinking boldly, taking smart risks, and ''going first'' when we believe it will lead to the best possible outcomes for patients and their families. We invite you to join us in creating healthy lives in healthy communities by showcasing our passion for care, connection to the communities we serve and our culture of teamwork that makes VCH a great place to work.Comprehensive health benefits package, including MSP, extended health and dental and municipal pension planGrow your career with employer-paid training and leadership development opportunitiesWellness supports, including counselling, critical incident and innovative wellness services are available to employees and their immediate familiesAward-winning recognition programs to honour staff, medical staff and volunteersAccess to exclusive discount offers and deals for VCH staffEquity, diversity, and inclusion are essential to our goals of creating a great place to work and delivering exceptional care. We acknowledge and accommodate unique differences and ensure special measures are in place so that all prospective and current employees are given an opportunity to succeed.We are committed to building a representative workforce and encourage applications reflecting diversity of sex, sexual orientation, gender identity or expression, racialization or ancestry, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, or Indigenous person.Vancouver Coastal Health is proud to be recognized as one of Canada's Top 100 Employers in 2024.Only short-listed applicants will be contacted for this posting. ***Employees of VCH must apply online via the Internal Career Portal on CareerHub, you are currently viewing the External Career Portal. Refer to the https://my.vch.ca/working-here/job-postings site for instructions on how to view internal job postings and how to apply as an employee. Current VCH employees who apply to this posting using this external site will be considered as an external candidate. Seniority will not apply.***Thank you for your interest in Vancouver Coastal Health. Options Apply NowApplyShareEmail this job to a friendRefer Sorry the Share function is not working properly at this moment. Please refresh the page and try again later. Share on your newsfeed Application FAQsSoftware Powered by iCIMSwww.icims.com

SUMMARY OF THE POSITIONPerson who provides assistance to one or more physicians or professionals, or to a work team, in their administrative and professional duties. He or she prepares medical records, reports and requests for analyses, operating protocols or other documents based on typed, handwritten or dictated texts and enters them on a computer application. The Medical Secretary also prints out such documents and has them distributed to the personnel concerned. He or she may be required to deal with service users, book appointments, and receive and forward messages to personnel concerned and service users. The Medical Secretary handles the mail, writes correspondence and updates the filing of records.SPECIFIC FUNCTIONS* Welcomes, inform, orients and directs users to their appointments and accompanies them if needed.* Ensures practical organization (appointments, convocations, charts, etc.) of the clinic or service.* Receives, sorts, sends mails and material, and ensures its internal distribution.* Assumes other basic office work and clerical tasks such as typing letters and other documents, making photocopies, sending faxes, making or cancelling travel reservations, etc.* Collaborates with team leader, front line worker and all other staff for the benefit of the users. * Respects the absolute confidentiality of user's files and health condition, and the practices and conduct expected of employees towards users, visitors and other employees.* Provides good ''customer service'' to all users and other staff, in order to foster organizational functioning and indirectly, quality services to the population.REQUIREMENTSEducation: * High School DiplomaExperience:One (1) year of relevant experience.Knowledge and Abilities:Knowledge of medical terminology to prepare documents and reports is a strong asset (possibility of a test);Knowledge of the MSSS Network and administrative regulations is an asset;Good knowledge of routine office work;Good knowledge of Office Suite (possibility of a test); Ability to work well under pressure and independently with minimum supervision;Be able to handle multiple files at the same time;Be able to work under pressure;Excellent communication skills (both written and spoken);Practical, attentive to detail and analytical;Sense of accountability, resourcefulness & vigilance;Teamwork skills;Well organized.LANGUAGE* Fluent in Cree and English; * Fluency in French is an asset.

Booking Clerk/Secretary Job ID 2024-122009 City Vancouver Work Location VGH 12th & Oak Department Ambulatory Care Clerical Home Worksite 01 - Vancouver General Hospital Labour Agreement Facilities Subsector Union 100 - Facilities HEU Position Type Casual Job Status Casual FTE 0.00 Standard Hours / Week 0.01 Job Category Administrative Professionals Salary Grade 16 Min Hourly CAD $27.10/Hr. Max Hourly CAD $27.10/Hr. Shift Times various Days Off Various Position Start Date As soon as possible Salary The salary range for this position is CAD $27.10/Hr. - CAD $27.10/Hr. Job Summary Come work as a Booking Clerk/Secretary with Vancouver Coastal Health!Vancouver Coastal Health is looking for a Booking Clerk/Secretary to join the Ambulatory Care Clerical team at Vancouver General Hospital. Apply today to join our team! As a Booking Clerk/Secretary, you will Provide scheduling/booking, clerical and reception functions for the area.Duties include:scheduling and booking a variety of client/patient appointments and follow up visits, tests and referrals,maintaining appointment calendars for all designated physicians and/or other designated health care professionals,maintaining and printing daily schedules that integrate activities from various sites as needed,rearranging schedules to meet changing demands/requests and preparing and confirming client/patient information.Maintain client/patient charts entering data into a computerized system and updating statistics on client/patient attendance.Arrange for patient transportation.Provide clerical functions that include typing technical and non-technical materials proficiently utilizing a variety of computer software applications such as word processing, spreadsheet, database and presentation software.Provide reception services by greeting clients/patients and others and directing them to appropriate areas and/or responding to general inquiries.Answer and responds to phone messages or forwards callers to appropriate health care professional or other personnel.Maintain departmental equipment, supplies and filing systems.Perform timekeeping functions for designated staff as required. Qualifications Education & ExperienceGrade 12, two year’s recent, related experience or an equivalent combination of education, training and experience.Knowledge & AbilitiesAbility to deal with others effectively.Knowledge of medical terminology.Ability to communicate effectively both verbally and in writing.Ability to organize work.Ability to operate related equipment.Ability to keyboard at 40 w.p.m.Physical ability to carry out the duties of the position. Closing Statement The hours of work including days off and work area may be subject to change consistent with operational requirements and the provision of the Collective Agreement and applicable statutes. Successful applicants may be required to complete a Criminal Records Review Check.As per the current Public Health Orders, as of October 5, 2023, all employees working for Vancouver Coastal Health must be fully vaccinated for COVID-19 or have received a single dose of the most-recent, updated COVID-19 vaccine. Proof of vaccination status will be required.WHY JOIN VANCOUVER COASTAL HEALTH?VCH is a world class innovator in medical care, research and teaching, delivering service to more than one million BC residents. At VCH, we embrace thinking boldly, taking smart risks, and 'going first' when we believe it will lead to the best possible outcomes for patients and their families. We invite you to join us in creating healthy lives in healthy communities by showcasing our passion for care, connection to the communities we serve and our culture of teamwork that makes VCH a great place to work.• Comprehensive health benefits package, including MSP, extended health and dental and municipal pension plan• Grow your career with employer-paid training and leadership development opportunities• Wellness supports, including counselling, critical incident and innovative wellness services are available to employees and their immediate families• Award-winning recognition programs to honour staff, medical staff and volunteers• Access to exclusive discount offers and deals for VCH staffEquity, diversity, and inclusion are essential to our goals of creating a great place to work and delivering exceptional care. We acknowledge and accommodate unique differences and ensure special measures are in place so that all prospective and current employees are given an opportunity to succeed.We are committed to building a representative workforce and encourage applications reflecting diversity of sex, sexual orientation, gender identity or expression, racialization or ancestry, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, or Indigenous person.Vancouver Coastal Health is proud to be recognized as one of Canada's Top 100 Employers in 2024.Only short-listed applicants will be contacted for this posting. ***Employees of VCH must apply online via the Internal Career Portal on CareerHub, you are currently viewing the External Career Portal. Refer to the https://my.vch.ca/working-here/job-postings site for instructions on how to view internal job postings and how to apply as an employee. Current VCH employees who apply to this posting using this external site will be considered as an external candidate. Seniority will not apply.***Thank you for your interest in Vancouver Coastal Health. Options Apply NowApplyShareEmail this job to a friendRefer Sorry the Share function is not working properly at this moment. Please refresh the page and try again later. Share on your newsfeed Application FAQsSoftware Powered by iCIMSwww.icims.com

Booking Clerk/Secretary Job ID 2024-115502 City Powell River Work Location qathet General Hospital Department Community Care Clinic Home Worksite 36 - qathet General Hospital Labour Agreement Facilities Subsector Union 100 - Facilities HEU Position Type Casual Job Status Casual FTE 0.00 Standard Hours / Week 0.01 Job Category Administrative Professionals Salary Grade 16 Min Hourly CAD $27.10/Hr. Max Hourly CAD $27.10/Hr. Shift Times various Days Off Various Position Start Date As soon as possible Salary The salary range for this position is CAD $27.10/Hr. - CAD $27.10/Hr. Job Summary Come work as a Booking Clerk/Secretary with Vancouver Coastal Health!Vancouver Coastal Health is looking for a Booking Clerk/Secretary to join the Community Care Clinic team at qathet General Hospital in Powell River, BC. Apply today to join our team! As a Booking Clerk/Secretary, you will Provide scheduling/booking, clerical and reception functions for the area.Duties include:scheduling and booking a variety of client/patient appointments and follow up visits, tests and referrals,maintaining appointment calendars for all designated physicians and/or other designated health care professionals,maintaining and printing daily schedules that integrate activities from various sites as needed,rearranging schedules to meet changing demands/requests and preparing and confirming client/patient information.Maintain client/patient charts entering data into a computerized system and updating statistics on client/patient attendance.Arrange for patient transportation.Provide clerical functions that include typing technical and non-technical materials proficiently utilizing a variety of computer software applications such as word processing, spreadsheet, database and presentation software.Provide reception services by greeting clients/patients and others and directing them to appropriate areas and/or responding to general inquiries.Answer and responds to phone messages or forwards callers to appropriate health care professional or other personnel.Maintain departmental equipment, supplies and filing systems.Perform timekeeping functions for designated staff as required.ABOUT POWELL RIVER, BC On the Sunshine Coast of British Columbia, where endless green mountains meet sheltered Pacific Ocean waters, Powell River provides a stimulating blend of outdoor adventure and cultural amenities. Originally founded as a resource extraction centre - once home to the world's largest pulp and paper mill - Powell River now offers adventurers countless opportunities for kayaking, canoeing, rock climbing, golfing, boating, hiking, biking, fishing, and scuba diving. This area is host to world-class art galleries, tremendous dining opportunities, and memorable events and festivals. On the doorstep of both Vancouver and Vancouver Island, the Powell River region offers an array of experiences for travelers of all kinds, no matter the season. Experience the legendary Sunshine Coast Trail and Powell Forest Canoe Route, rock-climb the Eldred Valley, snowshoe in the Knuckleheads; this is the adventure destination you've long been waiting for. Qualifications Education & ExperienceGrade 12, two year’s recent, related experience or an equivalent combination of education, training and experience.Knowledge & AbilitiesAbility to deal with others effectively.Knowledge of medical terminology.Ability to communicate effectively both verbally and in writing.Ability to organize work.Ability to operate related equipment.Ability to keyboard at 40 w.p.m. Physical ability to carry out the duties of the position. Closing Statement The hours of work including days off and work area may be subject to change consistent with operational requirements and the provision of the Collective Agreement and applicable statutes. Successful applicants may be required to complete a Criminal Records Review Check.As per the current Public Health Orders, as of October 5, 2023, all employees working for Vancouver Coastal Health must be fully vaccinated for COVID-19 or have received a single dose of the most-recent, updated COVID-19 vaccine. Proof of vaccination status will be required.WHY JOIN VANCOUVER COASTAL HEALTH?VCH is a world class innovator in medical care, research and teaching, delivering service to more than one million BC residents. At VCH, we embrace thinking boldly, taking smart risks, and ''going first'' when we believe it will lead to the best possible outcomes for patients and their families. We invite you to join us in creating healthy lives in healthy communities by showcasing our passion for care, connection to the communities we serve and our culture of teamwork that makes VCH a great place to work.Comprehensive health benefits package, including MSP, extended health and dental and municipal pension planGrow your career with employer-paid training and leadership development opportunitiesWellness supports, including counselling, critical incident and innovative wellness services are available to employees and their immediate familiesAward-winning recognition programs to honour staff, medical staff and volunteersAccess to exclusive discount offers and deals for VCH staffEquity, diversity, and inclusion are essential to our goals of creating a great place to work and delivering exceptional care. We acknowledge and accommodate unique differences and ensure special measures are in place so that all prospective and current employees are given an opportunity to succeed.We are committed to building a representative workforce and encourage applications reflecting diversity of sex, sexual orientation, gender identity or expression, racialization or ancestry, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, or Indigenous person.Vancouver Coastal Health is proud to be recognized as one of Canada's Top 100 Employers in 2024.Only short-listed applicants will be contacted for this posting. ***Employees of VCH must apply online via the Internal Career Portal on CareerHub, you are currently viewing the External Career Portal. Refer to the https://my.vch.ca/working-here/job-postings site for instructions on how to view internal job postings and how to apply as an employee. Current VCH employees who apply to this posting using this external site will be considered as an external candidate. Seniority will not apply.***Thank you for your interest in Vancouver Coastal Health. Options Apply NowApplyShareEmail this job to a friendRefer Sorry the Share function is not working properly at this moment. Please refresh the page and try again later. Share on your newsfeed Application FAQsSoftware Powered by iCIMSwww.icims.com

Requisition ID: 354638 Competition #: SS-24-165 Position Control #: 480-715701070A207-07 Posting End Date: Open Until Filled City: To be determined Site: Southern Health-Santé Sud Work Location: Mental Health Program - To be determined Department / Unit: Mental Health & Addictions Job Stream: Non-Clinical Union: CUPE Anticipated Start Date: As mutually agreed FTE: 1.0 Anticipated Shift: Days Daily Hours Worked: 7.75 hour shifts Wage Rate: As per CUPE Collective Agreement Shared Health leads the planning and coordinates the integration of patient-centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations. Position Summary: Reporting to the Regional Manager, the Administrative Secretary is responsible for the provision of confidential, complex clerical, secretarial and administrative support to the respective site(s), programs and portfolio. The incumbent is responsible for reception, organizing and maintaining work processes and records, as well as data management, preparing correspondence, reports and other documents, scheduling, coordinating meetings and other special events, transcription and presentations while managing the Regional Manager’s schedule. The incumbent regularly communicates with program staff to ensure consistency of administrative support services and other documentation. The incumbent will have strong organizational skills and be able to work well with time constraints and deadlines. The incumbent will exercise the appropriate level of initiative and independent judgment in determining work priorities, work methods to be employed and action to be taken on unusual matters. The position functions in a manner that is consistent with the mission, vision and values; and the policies of Southern Health-Santé Sud. Qualifications: • Proficiency of both official languages is essential (English/French) • Graduate of a recognized Administrative Assistant Program or equivalent • Proficiency in Microsoft Office Applications and Outlook/Email • Knowledge of legislation pertinent to mental health and community services • The usage of general office equipment • Medical/psychiatric terminology • Minimum two (2) years previous experience in a health care office environment • Demonstrated ability to work with minimal supervision both independently and as part of a team • Demonstrated communication skills both oral and written. • Demonstrated ability to take initiative and recognize the Regional Manager’s needs • Demonstrates thorough knowledge of general office practices • Demonstrated interpersonal and organizational skills • Given the cultural diversity of our region, the ability to respect and promote a culturally diverse population is required • Proficiency of both official languages is essential for target and designated bilingual positions • Demonstrated ability to meet the physical and mental demands of the job • Demonstrated ability to respect confidentiality including paper, electronic formats and other mediums • Good work and attendance record Conditions of Employment: • Completes and maintains a satisfactory Criminal Record Check, Vulnerable Sector Search, Adult Abuse Registry Check and Child Abuse Registry Check, as appropriate. • All Health Care workers are required to be immunized as a condition of employment in accordance with Southern Health-Santé Sud policy. • Requires a valid Class 5 driver’s license, an all-purpose insured vehicle and liability insurance of at least $1,000,000.00 The employee occupying this indefinite term position shall receive notice equivalent to the amount of notice the employee returning from leave provides the employer. We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today. Interested candidates should select the ''Apply'' icon below to upload their cover letter, resume and copy of licenses/certification. This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment. Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE. Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted. We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

Clinical Secretary Job ID 2024-120745 City Vancouver Work Location VGH 12th & Oak Department Ophthalmology Outpatient Work Area VGH Eye Care Centre, Ambulatory Clinics, Treatment Room, Eye bank/Tissue Bank Home Worksite 01 - Vancouver General Hospital Additional Sites VGH Eye Care Centre, Ambulatory Clinics, Treatment Room, Eye bank/Tissue Bank Labour Agreement Facilities Subsector Union 100 - Facilities HEU Position Type Casual Job Status Casual FTE 0.00 Standard Hours / Week 0.01 Job Category Administrative Professionals Salary Grade 16 Min Hourly CAD $27.10/Hr. Max Hourly CAD $27.10/Hr. Shift Times 0730-1530 Days Off Saturday, Stats, Sunday Position Start Date As soon as possible Salary The salary range for this position is CAD $27.10/Hr. - CAD $27.10/Hr. Job Summary Come work as a Clinical Secretary with Vancouver Coastal Health (VCH)! Vancouver Coastal Health is looking for a Clinical Secretary to join the Ophthalmology Outpatient team at Vancouver General Hospital in Vancouver, BC. Apply today to join our team! As a Clinical Secretary with Vancouver Coastal Health, you will:Provide clinical scheduling and medical secretarial support to the Eye Care Centre by methods such as scheduling and booking patient appointments in accordance with various health professionals' schedules.Make adjustments to patient schedules in the event of cancellations.Coordinate documentation required for patient visits.Transcribe medical dictation such as diagnostic interpretation reports and fluorescein angiogram medical reports utilizing dictating equipment.Type technical and non-technical material utilizing intermediate wordprocessing software.Maintain records on patient visits and related material.Prepare billing information and standard statistical reports utilizing spreadsheet software.Act as clinic receptionist in accordance with established procedures. Qualifications Education & ExperienceGrade 12.Graduation from an approved program as a medical secretary.One years' recent, related experience or an equivalent combination of education, training and experience.Knowledge & AbilitiesAbility to keyboard at 45 words per minute.Knowledge of medical terminology.Ability to communicate effectively both verbally and in writing.Ability to deal with others effectively.Physical ability to carry out the duties of the position.Ability to organize work.Ability to operate related equipment. Closing Statement The hours of work including days off and work area may be subject to change consistent with operational requirements and the provision of the Collective Agreement and applicable statutes. Successful applicants may be required to complete a Criminal Records Review Check.As per the current Public Health Orders, as of October 5, 2023, all employees working for Vancouver Coastal Health must be fully vaccinated for COVID-19 or have received a single dose of the most-recent, updated COVID-19 vaccine. Proof of vaccination status will be required.WHY JOIN VANCOUVER COASTAL HEALTH?VCH is a world class innovator in medical care, research and teaching, delivering service to more than one million BC residents. At VCH, we embrace thinking boldly, taking smart risks, and ''going first'' when we believe it will lead to the best possible outcomes for patients and their families. We invite you to join us in creating healthy lives in healthy communities by showcasing our passion for care, connection to the communities we serve and our culture of teamwork that makes VCH a great place to work.Comprehensive health benefits package, including MSP, extended health and dental and municipal pension planGrow your career with employer-paid training and leadership development opportunitiesWellness supports, including counselling, critical incident and innovative wellness services are available to employees and their immediate familiesAward-winning recognition programs to honour staff, medical staff and volunteersAccess to exclusive discount offers and deals for VCH staffEquity, diversity, and inclusion are essential to our goals of creating a great place to work and delivering exceptional care. We acknowledge and accommodate unique differences and ensure special measures are in place so that all prospective and current employees are given an opportunity to succeed.We are committed to building a representative workforce and encourage applications reflecting diversity of sex, sexual orientation, gender identity or expression, racialization or ancestry, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, or Indigenous person.Vancouver Coastal Health is proud to be recognized as one of Canada's Top 100 Employers in 2024.Only short-listed applicants will be contacted for this posting. ***Employees of VCH must apply online via the Internal Career Portal on CareerHub, you are currently viewing the External Career Portal. Refer to the https://my.vch.ca/working-here/job-postings site for instructions on how to view internal job postings and how to apply as an employee. Current VCH employees who apply to this posting using this external site will be considered as an external candidate. Seniority will not apply.***Thank you for your interest in Vancouver Coastal Health. Options Apply NowApplyShareEmail this job to a friendRefer Sorry the Share function is not working properly at this moment. Please refresh the page and try again later. Share on your newsfeed Application FAQsSoftware Powered by iCIMSwww.icims.com

QUALIFICATIONS * Grade 12 education (Manitoba Standards) * Certificate in Business Office Administration course or equivalent education * One (1) year related experience * Other combination of education and experience may be considered * Demonstrated knowledge of medical terminology * Demonstrated competency in using current office technology and equipment * Province of Manitoba Class 5 Drivers Licence, or equivalent from province of residence, and access to a personal vehicle to provide service within Prairie Mountain Health * Proficiency with Microsoft programs (Outlook, Word, Excel, Access and PowerPoint), as well as Internet applications and other Information Technology * Demonstrated organizational skills, and the ability to work independently * Demonstrated problem solving and decision making skills * Demonstrated flexibility to facilitate changes in techniques and procedures in a changing environment * Demonstrated knowledge and competence of skills and concepts related to the position * Demonstrated communication skills * Ability to respect and promote confidentiality * Ability to perform the duties of the position on a regular basis * Ability to respect and promote a culturally diverse population * Ability to work effectively and maintain positive working relationships with co-workers, clients and within interdisciplinary team POSITION SUMMARY: The Administrative Secretary 2 will provide clerical and administrative support functions for all of the staff and clients who receive services from the program that they support. The Administrative Secretary 2 functions as an integral part of the Health Care Team and performs all duties in accordance with the Mission, Vision, Values, Policies and Procedures of Prairie Mountain Health. RESPONSIBILITIES: Overview: Provides secretarial support services to a multi-disciplinary team of health care professionals as well as represent the program to outside agencies. Sensitive toward the needs of the consumer is essential by ensuring clients are received and provided service with courtesy, respect, privacy, and efficiency. Provides clerical support to the program staff and Managers by performing any or all of the following duties: * Provides reception duties including directing incoming calls * Responsible for client appointment scheduling, cancelling, reminders and documentation as per program requirements * Uses appropriate electronic record programs appropriate for task * Organizes and maintains filing systems by program requirements * Ensures incoming and outgoing mail is prepared and distributed for all program staff and managers as required * Prepares reports and data and distributes as necessary * Assists with booking meeting space and preparations, and book equipment needs as required. * Provides support for meeting minutes: taking, processing and distributing as required. * Provides Telehealth service support as required * Maintains and orders specific program forms and offices supplies * Archives information as per policy * Provides clerical support for photocopying, collating and distribution of materials * Processes documents such as minutes, letters, memos, reports, forms and agendas as directed * Ensures all communication functions (mail, email, photocopying, faxing, telephone) are performed as required in accordance with PHIA legislation. Takes the lead in arranging for equipment ordering and repair as required. Accept sorders, receives, completes and tracks requests made to the program. Maintains inventories and supplies in coordination with Materials Management. Ensures that the program entry area presents in a welcoming, professional organized manner. Provides the necessary database development and data entry support to program. Manages petty cash, billings, process payments, balance and reconcile as required. Provides support, assistance with orientation, and backup to other Administrative Secretaries as required. Provides administrative support to other departments as requested. Enters and maintains payroll schedules for program staff and Managers as required. Manages assigned workload ensuring prioritization and organization to meet the demands of the programs and services. Reports urgent matters to appropriate Manager or Director immediately. Other duties as assigned.

Joining Eastern Quebec Learning Centre means seizing the opportunity to be part of a team dedicated to learning, inclusiveness, success and social, personal, academic and professional development. We're looking for a motivated, proactive and reliable admissions person to represent well our educational community during initial contacts with students and their families.Job percentage: 80% of 35 hours, 4 days a week, monday to thursday, until the return of the incumbent, with possibility of extensionTHE POSITIONThe Centre de Formation pour Adultes de Québec is looking for a passionate and organized Admissions Secretary to join our dynamic team. As the first point of contact for our future students, you will play a key role in their educational journey by guiding them through the admissions process. Working with a number of educational resources, you'll coordinate activities related to admissions for future students.THE RESPONSIBILITIESWarmly welcome visitors and act as the first source of information on the admission process for future students; Inform applicants and students about the various programs available and guide them to the services best suited to their needs;  Revise and/or create forms, letters and any other documents (paper or electronic) related to the admissions process; Manage applicants' files in a confidential manner, from initial application to registration; Collect, verify and validate documents required to open files; Coordinate intake interviews, when required; Collate data on each future student in the pedagogical management software and verify student files; Coordinate follow-up (admission, refusal, revision, etc.); Ensure that official documents are integrated into the student's file and verify the information entered with the Ministry; Update information on admissions in the center's communications; Compile various statistics, as required, in order to produce and forward reports to the relevant stakeholders, for purposes of continuous improvement; Handle a variety of computer software with ease, manage email, telephone and in-person communications, and provide occasional assistance to staff on computer applications and systems specific to admissions and student records management; Work in collaboration with various educational, professional, technical and administrative resources; Perform any other related tasks. Schooling and experience  Diploma of Collegial Studies in Secretarial Studies or equivalent attestation of studies   A minimum of four (4) years of relevant experience in a school environment.  Fluency in English and French; ability to discuss and write in both languages.   Good computer skills; mainly Word and Excel.  Knowledge of JADE-TOSCA software (asset).  Excellent interpersonal and teamwork skills (the successful candidate will be expected to work collaboratively with students, teachers, parents, school board staff, etc.).  Must demonstrate patience, discretion, flexibility, initiative and excellent organizational skills.  Demonstrate strong organizational, planning and problem-solving skills;   Demonstrate autonomy, good judgment and analytical skills;      Other requirements  Valid first aid certificate.   N.B.: Candidates wishing to be considered for this position will be required to take tests to assess their knowledge and skills in relation to the elements required to hold this position.  

Senior Administrative Secretary Job ID 2024-122255 City Vancouver Work Location Purdy Pavilions Department Purdy Allied Health Home Worksite 02 - UBC Hospital Labour Agreement Facilities Subsector Union 100 - Facilities HEU Position Type Baseline Job Status Temporary Full-Time FTE 1.00 Standard Hours / Week 37.50 Job Category Administrative Professionals Salary Grade 24 Min Hourly CAD $30.54/Hr. Max Hourly CAD $30.54/Hr. Shift Times 0800-1600 Days Off Saturday, Stats, Sunday Position Start Date As soon as possible Salary The salary range for this position is CAD $30.54/Hr. - CAD $30.54/Hr. Job Summary Come work as an Administrative Secretary with Vancouver Coastal Health (VCH)!Vancouver Coastal Health is looking for a Senior Administrative Secretary to join the Purdy Allied Health team at Purdy Pavillions in Vancouver, BC. Apply today to join our team! As a Senior Administrative Secretary with Vancouver Coastal Health, you will:Perform administrative and clerical functions to support the Manager and other team members.Schedule, arrange and attend meetings to take minutes.Type various technical and non-technical documents, communications and reports using advanced word-processing, spreadsheet and database skills.Compile statistical information as needed.Prepare and implement administrative protocols for methods of operation.Assist with the recruitment and orientation of new staff members.Liaise with the Staffing Resource Centre (SRC) to call in staff to fill vacancies resulting from vacations and various leaves of absence in accordance with applicable collective agreements.Receive and process vacation and other requests from staff and responds to written and verbal enquiries from staff regarding vacation accumulations and related items.Arrange for the ordering of departmental supplies and equipment as required. Qualifications Education & ExperienceGrade 12, graduation from a recognized secretarial program, including a recognized course in medical transcription and three (3) years’ recent, related experience or an equivalent combination of education, training and experience.Knowledge & AbilitiesAbility to type 60 w.p.m.Ability to communicate effectively both verbally and in writing.Ability to deal with others effectively.Physical ability to carry out the duties of the position.Ability to organize work.Ability to operate related equipment Closing Statement The hours of work including days off and work area may be subject to change consistent with operational requirements and the provision of the Collective Agreement and applicable statutes. Successful applicants may be required to complete a Criminal Records Review Check.As per the current Public Health Orders, as of October 5, 2023, all employees working for Vancouver Coastal Health must be fully vaccinated for COVID-19 or have received a single dose of the most-recent, updated COVID-19 vaccine. Proof of vaccination status will be required.WHY JOIN VANCOUVER COASTAL HEALTH?VCH is a world class innovator in medical care, research and teaching, delivering service to more than one million BC residents. At VCH, we embrace thinking boldly, taking smart risks, and ''going first'' when we believe it will lead to the best possible outcomes for patients and their families. We invite you to join us in creating healthy lives in healthy communities by showcasing our passion for care, connection to the communities we serve and our culture of teamwork that makes VCH a great place to work.Comprehensive health benefits package, including MSP, extended health and dental and municipal pension planGrow your career with employer-paid training and leadership development opportunitiesWellness supports, including counselling, critical incident and innovative wellness services are available to employees and their immediate familiesAward-winning recognition programs to honour staff, medical staff and volunteersAccess to exclusive discount offers and deals for VCH staffEquity, diversity, and inclusion are essential to our goals of creating a great place to work and delivering exceptional care. We acknowledge and accommodate unique differences and ensure special measures are in place so that all prospective and current employees are given an opportunity to succeed.We are committed to building a representative workforce and encourage applications reflecting diversity of sex, sexual orientation, gender identity or expression, racialization or ancestry, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, or Indigenous person.Vancouver Coastal Health is proud to be recognized as one of Canada's Top 100 Employers in 2024.Only short-listed applicants will be contacted for this posting. ***Employees of VCH must apply online via the Internal Career Portal on CareerHub, you are currently viewing the External Career Portal. Refer to the https://my.vch.ca/working-here/job-postings site for instructions on how to view internal job postings and how to apply as an employee. Current VCH employees who apply to this posting using this external site will be considered as an external candidate. Seniority will not apply.***Thank you for your interest in Vancouver Coastal Health. Options Apply NowApplyShareEmail this job to a friendRefer Sorry the Share function is not working properly at this moment. Please refresh the page and try again later. Share on your newsfeed Application FAQsSoftware Powered by iCIMSwww.icims.com

Position Details:Position: Human Resources Secretary (NOC: 13110)Number of Positions Available: 1Term of Employment: Permanent Position, 40 hours per week Overtime AvailableBusiness Address: 400-4388 Beresford St., Burnaby, BCLocation of Work: 400-4388 Beresford St., Burnaby, BCWage: $28.90 per HourLanguage Requirements: EnglishBenefits:Extended health, dental and vision insuranceResponsibilities:- Be actively involved in recruitment and termination- Provide administrative support for a team of around 200 staff- Manage employee compensation and benefit programs- Assist with payroll reports and bookkeeping using ADP and QuickBooks- Handle employee relations and internal communications- Assist with new employee orientation and onboarding- Assist with employee performance evaluations including supporting the management of disciplinary and grievance issues- Review employment and working conditions to ensure legal compliance- Managing incoming and outgoing correspondence, including emails, mails and packages.- Reporting office progress and improving office operations, procedures and maintaining office policies as necessary.- Organizing a maintenance company to keep the office clean and safe and ensure its appliances are in good working order.- Perform other duties as assigned.Qualifications:- Completion of 2-year college or post-secondary education in business administration, human resources or a related field- Strong administrative and communication skills- At least 1 year of experience in administrative role- Human Resources experience is an assetEmail Resume and Cover Letter to us.

SUMMARY OF THE POSITIONPerson who provides assistance to one or more physicians or professionals, or to a work team, in their administrative and professional duties. He or she prepares medical records, reports and requests for analyses, operating protocols or other documents based on typed, handwritten or dictated texts and enters them on a computer application. The Medical Secretary also prints out such documents and has them distributed to the personnel concerned. He or she may be required to deal with service users, book appointments, and receive and forward messages to personnel concerned and service users. The Medical Secretary handles the mail, writes correspondence and updates the filing of records.REQUIREMENTSEducation: * High School Diploma.Experience:One (1) year of relevant experience.Knowledge and Abilities:Knowledge of medical terminology to prepare documents and reports is a strong asset (possibility of a test);Knowledge of the MSSS Network and administrative regulations is an asset;Good knowledge of routine office work;Good knowledge of Office Suite (possibility of a test); Ability to work well under pressure and independently with minimum supervision;Be able to handle multiple files at the same time;Be able to work under pressure;Excellent communication skills (both written and spoken);Practical, attentive to detail and analytical;Sense of accountability, resourcefulness & vigilance;Teamwork skills;Well organized.LANGUAGE* Fluent in English; * Cree Language and French are an asset.ADDITIONAL INFORMATION * All JBNQA Cree beneficiary hired to work for the Wiichihiituwin direction either at the Montreal or the Val d'Or or the Chibougamau point of service are entitled to the following benefits: o Isolation premium based on their affiliate community o Retention premium (if applicable) o Reimbursement of the moving and storage fees o Three (3) or four (4) return flights per year for the employee and their dependants to go back to their affiliate community via CBHSSJB's charters, according to the collective agreement. * Telework possible (50%) after trial period, if succeeded.

Requisition ID: 357568 Position Number: 20010796 Posting End Date: Open Until Filled City: Winnipeg Employer: Winnipeg Regional Health Authority Site: WRHA Corporate - Seven Oaks Hospital Department / Unit: Indigenous Health Job Stream: Non-Clinical Union: Non Union Anticipated Start Date: ASAP FTE: 1.00 Anticipated Shift: Days Work Arrangement: In Person Daily Hours Worked: 7.50 Annual Base Hours: 1950 Shared Health leads the planning and coordinates the integration of patient- centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations. Position Overview Acts as a receptionist, including greeting visitors, handling inquires and redirecting as appropriate. Organizes and prioritizes independently, the administrative activities for the supervisor and ensures that all work is completed within established timeframes. Types, formats and proofreads a variety of material including: correspondence, minutes, agendas, manuscripts, policies, procedures, etc. from hand written notes, Dictaphone or rough draft. Takes initiative to handle matters and solve administrative problems not requiring the direct personal attention of the supervisor(s). Participates as a member of the portfolio in a manner that contributes to teamwork and collaboration. Experience Experience with email and computerized calendars. Two years directly related experience. Experience scheduling and coordinating meetings. Previous healthcare experience would be an asset. Education (Degree/Diploma/Certificate) Complete high school education, Manitoba standards, required. Formal training in applied office skills is required. A combination of education and experience may be considered. Training in non-violent crisis intervention is an asset. Certification/Licensure/Registration Not Applicable Qualifications and Skills Typing speed 50 wpm. Proficiency with computerized systems (Microsoft Word, Access, PowerPoint and Excel) is essential. Ability to record and prepare minutes and agendas. Ability to prioritize a large workload and independently complete a variety of secretarial duties. Ability to work in a fast-paced environment and work effectively under pressure to meet deadlines. Demonstrated problem-solving skills. Demonstrated ability to effectively contribute to a team environment. Ability to maintain a high level of confidentiality. Physical Requirements Required to work for long periods of time at a computer. We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today. Interested candidates should select the ''Apply'' icon below to upload their cover letter, resume and copy of licenses/certification. This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment. Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE. Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted. We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

Booking Clerk/Secretary Job ID 2024-122345 City Vancouver Work Location VGH 12th & Oak Department Post-Transplant Clinic Home Worksite 01 - Vancouver General Hospital Labour Agreement Facilities Subsector Union 100 - Facilities HEU Position Type Baseline Job Status Temporary Full-Time FTE 1.00 Standard Hours / Week 37.50 Job Category Administrative Professionals Salary Grade 16 Min Hourly CAD $27.10/Hr. Max Hourly CAD $27.10/Hr. Shift Times 0730-1530 Days Off Saturday, Stats, Sunday Position Start Date As soon as possible End Date 1/9/2026 Position End Date - Incumbent Position ends on the listed end date or upon the return of the incumbent. Salary The salary range for this position is CAD $27.10/Hr. - CAD $27.10/Hr. Job Summary Come work as a Booking Clerk/Secretary at Vancouver General Hospital!Vancouver Coastal Health is looking for a Booking Clerk/Secretary to join the team at Vancouver General Hospital. As a Booking Clerk/Secretary, you will provide scheduling/booking, clerical and reception functions for the Post-Transplant Clinic at Vancouver General Hospital. Your duties may include:Scheduling and booking a variety of client/patient appointments and follow up visits, tests and referrals, maintaining appointment calendars for all designated physicians and/or other designated health care professionals, maintaining and printing daily schedules that integrate activities from various sites as needed, rearranging schedules to meet changing demands/requests and preparing and confirming client/patient information.Maintaining client/patient charts, entering data into a computerized system, and updating statistics on client/patient attendance.Arranging for patient transportation.Providing clerical functions that include typing technical and non-technical materials proficiently utilizing a variety of computer software applications such as word processing, spreadsheet, database and presentation software.Providing reception services by greeting clients/patients and others and directing them to appropriate areas and/or responding to general inquiries.Answering and responding to phone messages or forwarding callers to appropriate health care professional or other personnel.Maintaining departmental equipment, supplies and filing systems.Performing timekeeping functions for designated staff as required. Qualifications Education & ExperienceGrade 12, two year’s recent, related experience or an equivalent combination of education, training and experience.Knowledge & AbilitiesAbility to deal with others effectively.Knowledge of medical terminology.Ability to communicate effectively both verbally and in writing.Ability to organize work.Ability to operate related equipment.Ability to keyboard at 40 w.p.m.Physical ability to carry out the duties of the position. Closing Statement The hours of work including days off and work area may be subject to change consistent with operational requirements and the provision of the Collective Agreement and applicable statutes. Successful applicants may be required to complete a Criminal Records Review Check.As per the current Public Health Orders, as of October 5, 2023, all employees working for Vancouver Coastal Health must be fully vaccinated for COVID-19 or have received a single dose of the most-recent, updated COVID-19 vaccine. Proof of vaccination status will be required.WHY JOIN VANCOUVER COASTAL HEALTH?VCH is a world class innovator in medical care, research and teaching, delivering service to more than one million BC residents. At VCH, we embrace thinking boldly, taking smart risks, and 'going first' when we believe it will lead to the best possible outcomes for patients and their families. We invite you to join us in creating healthy lives in healthy communities by showcasing our passion for care, connection to the communities we serve and our culture of teamwork that makes VCH a great place to work.Comprehensive health benefits package, including MSP, extended health and dental and municipal pension planGrow your career with employer-paid training and leadership development opportunitiesWellness supports, including counselling, critical incident and innovative wellness services are available to employees and their immediate familiesAward-winning recognition programs to honour staff, medical staff and volunteersAccess to exclusive discount offers and deals for VCH staffEquity, diversity, and inclusion are essential to our goals of creating a great place to work and delivering exceptional care. We acknowledge and accommodate unique differences and ensure special measures are in place so that all prospective and current employees are given an opportunity to succeed.We are committed to building a representative workforce and encourage applications reflecting diversity of sex, sexual orientation, gender identity or expression, racialization or ancestry, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, or Indigenous person.Vancouver Coastal Health is proud to be recognized as one of Canada's Top 100 Employers in 2024.Only short-listed applicants will be contacted for this posting. ***Employees of VCH must apply online via the Internal Career Portal on CareerHub, you are currently viewing the External Career Portal. Refer to the https://my.vch.ca/working-here/job-postings site for instructions on how to view internal job postings and how to apply as an employee. Current VCH employees who apply to this posting using this external site will be considered as an external candidate. Seniority will not apply.***Thank you for your interest in Vancouver Coastal Health. Options Apply NowApplyShareEmail this job to a friendRefer Sorry the Share function is not working properly at this moment. Please refresh the page and try again later. Share on your newsfeed Application FAQsSoftware Powered by iCIMSwww.icims.com

Posting Title CLK ST 12R - Legal Secretary Position Classification Clerk Stenographer R12 Union GEU Work Options Location Burnaby, BC V3J 1N3 CA (Primary)Salary Range $54,387.32 - $61,395.95 annually Close Date 4/30/2024 Job Type Regular Full Time Temporary End Date Ministry/Organization BC Public Service -> Public Safety & Sol General Ministry Branch / Division Coroners Service Job Summary Bring your administrative experience to this exciting role!The BC Coroners Service is responsible, under the Coroners Act, for conducting thorough, independent investigations of factors contributing to the unexpected, unattended or unexplained deaths of persons in BC; and for issuing related recommendations to assist in preventing future deaths and improving community safety and quality of life for all British Columbians. Additional details may be found at: www.gov.bc.ca/coroners/ .The Legal Secretary provides programsupport to the Legal Services and Inquests unit on large, complex, sensitive and high profile cases and inquests. This position will be exposed to graphic photos, videos, audio and information surrounding death, and requires the capacity to maintain strict confidentiality and deal compassionately and sensitively with grieving individuals.Job Requirements: Secondary school graduation or equivalent. Minimum of two (2) years administrative/clerical experience working in an office setting. Preference may be given to applicants with: Experience working in a legal office environment. Degree in a legal field related or other relevant completed degree. Diploma in a legal field related or other relevant completed diploma. Certificate in a legal field related or other relevant completed certificate. Experience preparing legal documents. For questions regarding this position, please contact [email protected] .About this Position: This position is based out of the location listed above. An eligibility list may be established to fill both current and/or future permanent vacancies. Employees of the BC Public Service must be located in BC at the time of employment.Working for the BC Public Service: The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.The Indigenous Applicant Advisory Service is available to applicants that self-identify as Indigenous (First Nations, status or non-status, Métis, or Inuit) seeking work or already employed in the BC Public Service. For guidance on applying and interviewing, please contact [email protected] or 778-405-3452.The BC Public Service is an award-winning employer and offers employees competitive benefits, amazing learning opportunities and a chance to engage in rewarding work with exciting career development opportunities. For more information, please see What We Offer .How to Apply: Your application must clearly demonstrate how you meet the job requirements listed above.Cover Letter: NO -Please do not submit a cover letter as it will not be reviewed.Resume: YES - Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying. A resume is required as part of your application, however, itmay notbe used for initial shortlisting purposes.Questionnaire: YES -You will need to complete a comprehensive questionnaire to demonstrate how you meet the job requirements. Include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and how you obtained your relevant experience. The questionnaire will take approximately 60 minutes to complete.Helpful tips, videos and more regarding the application process can be found on the Your Job Application page of MyHR. If you are experiencing technical difficulty applying, e-mail [email protected] , before the stated closing time, and we will respond as soon as possible.Additional Information:. A Criminal Record Check (CRC) will be required.Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located at the bottom of the posting.Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.Job Category Administrative Services, Social Services

School Secretary Program for Students with learning disabilities, Seasonal positionOrganization: Ministry of EducationDivision: Provincial and Demonstration Schools BranchCity: MiltonLanguage of Position(s): EnglishJob Term: 1 Temporary - Seasonal Position – September to June recurringJob Code: 09OAD - Office Administration 09Salary: $26.41 - $30.78 Per Hour**Indicates the salary listed as per the OPSEU Collective Agreement.Understanding the job ad - definitionsPosting Status: OpenJob ID: 213564(Competition # PDSB24-042)Join the team that's making a difference in the lives of Ontario's children and youth. The Ministry of Education, Provincial and Demonstration Schools Branch has an exciting opportunity for an experienced Seasonal School Secretary who will provide support to the Trillium Demonstration School in Milton.OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.What can I expect to do in this role?In this role you will provide secretarial and administrative support services to the school Principal and support the delivery of the education programs and services.You will: Prepare a variety of documentation, and correspondence such as memos, reports, research documents, presentation materials. File, retrieve and/or distribute a variety of correspondence. Take meeting minutes and notes. Provide reception services/answer calls/greet visitors/respond to general inquiries and monitor building access. Make travel arrangements and set up meetings and event locations for the Principal. Manage the school Principal's schedules and calendars. Maintain and order supplies as required using a purchasing card and maintain/reconcile purchasing records. Prepare and maintain financial contracts. Manage the Student Information System, Power School software. Knowledge/Experience of the Safe Schools Arrivals and Departures. Knowledge/Experience maintaining Ontario Student Records. Undertake various other clerical and administrative tasks as assigned.How do I qualify?Knowledge and ExperienceYou have: Advanced administrative/secretarial experience. Working knowledge of School Messenger. Experience with managing the Student Information System. Experience with managing the PowerSchool database. Experience with Safe Schools Arrivals and Departures. Demonstrated knowledge of office practices and administrative procedures. Experience and proficiency using various software programs, including word processing, presentation, spreadsheet and database software. Proficiency in preparing, formatting and coordinating a range of correspondence and documents. Maintain and order supplies as required and prepare financial statements/reports and deliver in alternate formats as necessary.Technical SkillsYou have: Demonstrated experience using personal computers and software applications to prepare correspondence, presentations, spreadsheets, databases, Microsoft Outlook and other standard software applications including Google Suite, School Messenger, PowerSchool. Demonstrated experience using office equipment including photocopiers and facsimile machines.Organizational, Reasoning and Problem-Solving SkillsYou have: Organizational, time management and administrative skills to organize high volume of administrative and secretarial services, to set priorities and meet deadlines, to ensure a coordinated and efficient flow of information within office, program and school areas. Reasoning skills to determine what matters should be given priority when performing a variety of different administrative tasks with conflicting deadlines. Reasoning and problem solving skills to determine appropriate action for sensitive inquiries. Knowledge of Privacy Laws and Confidentiality.Communication and Customer Service SkillsYou have: Proven verbal communication and interpersonal skills to communicate with and provide information to clients in a courteous and professional manner, on the telephone, electronically and in person. Proven written communication skills to draft letters and memos.  Additional Information:Address: 1 English Temporary - Seasonal, duration up to 10 months, 347 Ontario St S, Milton, Central Region, Vulnerable Sector CheckCompensation Group: Ontario Public Service Employees UnionUnderstanding the job ad - definitionsSchedule: 3.7Category: Education and TrainingPosted on: Monday, April 15, 2024 Note: In accordance with the Ontario Public Service (OPS), Employment Screening Checks Policy (ESCP), the top candidate(s) may be required to undergo a security screening check. Refer to the above to determine the screening checks that are required for this position. Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Corporate Talent Programs Branch, Talent and Leadership Division to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you. A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Employment screening check records will be maintained by the TSO and kept strictly confidential.How to apply: You must submit your application using only one of the methods identified below. Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources. Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us. Be sure to quote the Job ID number for this position. OPS employees are required to quote their WIN EMPLOYEE ID number when applying.Send application to: [email protected] and quote Competition PDSB24-042. Collection of InformationYour personal information is being collected and will be used to determine your qualifications for employment with the Ontario Public Service, and for recruitment modernization initiatives. OPS Careers is an authorized common service in accordance with s. 6 of the Ministry of Government Services Act, R.S.O. 1990, c. M.25 and this collection of personal information is necessary to the proper administration of OPS Careers.Please do not provide more personal information than what is asked of you. For example, do not include your social insurance number, photograph, or banking information, etc. with your application. We strongly encourage you not to provide us with information beyond that which is requested in the job posting.If you have any questions about the collection, use, disclosure, or retention of your personal information, please contact us.All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment. Remember: The deadline to apply is Monday, April 29, 2024 11:59 pm EDT. Late applications will not be accepted.We thank you for your interest. Only those selected for further screening or an interview will be contacted.All Ontario Public Service external job advertisements are posted in English and French. To confirm the language requirements of a job, check the "language of position" information at the top of each job ad. For all positions, candidates will be assessed in English, the business language of the Ontario Public Service. For English/French designated bilingual positions, candidates will also be assessed through French-language proficiency testing.The Ontario Public Service is an inclusive employer.Accommodation is available under the Ontario's Human Rights Code .Note: The only website where you can apply on-line for positions with the Ontario Public Service is http://www.gojobs.gov.on.ca  Postulez d'ici: le lundi 29 avril 2024 23h59min HAESecrétaire d'école – Programme pour les élèves ayant des troubles d'apprentissageOrganisme: Ministère de l'ÉducationDivision: Direction des écoles provinciales et d'applicationVille: MiltonLangue du ou des postes: anglaisConditions: 1 Temporaire(s) – saisonnier – de septembre à juin, renouvelableCode du poste: 09OAD - Personnel de bureau 09Salaire: 26,41 $ - 30,78 $ de l'heure**Indique la rémunération énumérée selon la convention collective conclue avec le SEFPO.Comprendre l'avis d'emploi vacant - définitionsType de concours: OuvertNuméro du concours: 213564Concours nO PDSB24-042Joignez l'équipe qui fait une différence dans la vie des enfants et des jeunes de l'Ontario. La Direction des écoles provinciales et d'application du ministère de l'Éducation recherche une personne avec expérience pour le poste saisonnier de secrétaire d'école qui apportera son soutien à l'école d'application Trillium de Milton.Engagement de la FPO à l'égard de la diversité, de l'inclusion, de l'accessibilité et de la lutte contre le racisme :Nous sommes résolus à bâtir une main-d'œuvre représentative des gens que nous servons, de même qu'à promouvoir la diversité, l'antiracisme, l'inclusion, l'accessibilité, le mérite, le respect et l'équité en milieu de travail.Nous invitons toutes les personnes intéressées à postuler, tout particulièrement les personnes handicapées, autochtones, noires, racisées, de diverses origines ethniques et culturelles, de diverses orientations sexuelles et de diverses identités et expressions de genre.Rendez-vous sur les pages présentant la Politique de la FPO pour la lutte contre le racisme et le Plan directeur pour l'inclusion et la diversité au sein de la FPO pour en savoir plus sur son engagement à l'égard de l'égalité raciale, de l'accessibilité, de la diversité et de l'inclusion dans la fonction publique.Nous offrons des mesures d'adaptation des emplois tout au long du processus de recrutement et pour tout ce qui touche l'emploi, conformément au Code des droits de la personne de l'Ontario. Si vous avez besoin que l'on prenne des mesures d'adaptation liées à un handicap, veuillez vous reporter aux instructions ci-dessous.Quelles seront mes fonctions dans ce poste?À ce titre, vous fournirez des services de secrétariat et d'appui administratif à la direction de l'école et contribuerez à la mise en œuvre des programmes et services éducatifs.Vous devrez : préparer une variété de documents et de correspondance tels que des mémos, des rapports, des documents de recherche et des supports de présentation; classer, récupérer ou distribuer une variété de correspondance; rédiger les procès-verbaux et les notes des réunions; fournir des services de réception, répondre aux appels, accueillir la visite, répondre aux demandes de renseignements généraux et surveiller l'accès au bâtiment; organiser les déplacements et fixer les lieux des réunions et des événements pour la direction; gérer les horaires et les calendriers pour la direction de l'école; maintenir le stock et commander les fournitures nécessaires à l'aide d'une carte d'achat et maintenir/compiler les dossiers d'achat; préparer et tenir à jour les contrats financiers; gérer le système de renseignements de la population étudiante, le logiciel Power School; posséder une connaissance et une expérience des arrivées et départs en sécurité dans les écoles; détenir des habiletés et une expérience de la tenue des dossiers de la population étudiante de l'Ontario; assumer diverses autres tâches administratives et de bureau.À quelles exigences dois-je répondre?Connaissances et expérienceVous possédez les compétences suivantes : Expérience avancée en matière d'administration et de secrétariat; Connaissance pratique de School Messenger; Expérience de la gestion du système de renseignements sur la population étudiante; Expérience de la gestion de la base de données PowerSchool; Expérience en matière d'arrivées et de départs en toute sécurité des écoles; Connaissance avérée des pratiques de bureau et des procédures administratives; Expérience et compétence dans l'utilisation de divers logiciels, y compris les logiciels de traitement de texte, de présentation, de feuille de calcul et de base de données; Maîtrise de la préparation, de la mise en forme et de la coordination d'une série de correspondances et de documents; Expérience dans la gestion de stock et la commande des fournitures nécessaires, ainsi que dans la préparation des états et rapports financiers et la présentation desdists documents sous d'autres formes si nécessaire.Compétences techniquesVous détenez les compétences suivantes : Expérience avérée de l'utilisation d'ordinateurs personnels et d'applications logicielles pour préparer la correspondance, les présentations, les feuilles de calcul, les bases de données, Microsoft Outlook et d'autres applications logicielles standard, notamment Google Suite, School Messenger, PowerSchool; Expérience avérée de l'utilisation d'équipements de bureau, notamment de photocopieurs et de télécopieurs.Compétences en matière d'organisation, de raisonnement et de résolution de problèmesVous disposez des aptitudes suivantes : Compétences en matière d'organisation, de gestion du temps et d'administration pour organiser un volume important de services administratifs et de secrétariat, pour fixer des priorités et respecter les délais, pour assurer un flux de renseignements coordonné et efficace au sein du bureau, du programme et de l'école; Capacité de raisonnement pour déterminer les questions à traiter en priorité lors de l'exécution d'une série de tâches administratives différentes dans des délais contradictoires; Aptitude au raisonnement et à la résolution de problèmes pour déterminer les mesures à prendre en cas de questions délicates; Connaissance des lois sur la protection de la vie privée et de la confidentialité. Compétences en matière de communication et de service à la clientèleVous disposez des aptitudes suivantes : Compétences avérées en matière de communication verbale et de relations interpersonnelles pour communiquer avec la clientèle et lui fournir des renseignements de manière courtoise et professionnelle, au téléphone, par courriel et en personne. Compétences avérées en matière de communication écrite pour rédiger des lettres et des notes de service.Renseignements supplémentaires:Adresse: 1 anglais Temporaire(s) - Saisonnier(s), durée jusqu'à 10 mois, 347, RUE ONTARIO S, Milton, Région Centre, Vérification des antécédents en vue d'un travail auprès de personnes vulnérablesGroupe de rémunération: Syndicat des employées et employés de la fonction publique de l'OntarioComprendre l'avis d'emploi vacant - définitionsHoraire: 3.7Catégorie: Éducation et formationDate de publication: le lundi 15 avril 2024 Note: Conformément à la Politique relative aux vérifications de sécurité du personnel de la fonction publique de l'Ontario, les meilleurs candidats pourraient être tenus de se soumettre à une enquête de sécurité générale. Reportez-vous à ce qui précède pour déterminer les vérifications de présélection nécessaires pour ce poste. Les vérifications des antecedents du personnel requises, accompagnées de votre consentement écrit, seront envoyées au Bureau de la transition et de la sécurité (TSO), Direction des programmes relatifs au talent pour la FPO, à la Division du talent et du leadership pour évaluer les résultats. Si necessaire, le TSO, avec votre consentement écrit, demandera et obtiendra toute autre vérification des antécédents additionnels que vous n'auriez pas obtenue directement. Un casier judiciaire pour une infraction au Code criminel ou une autre infraction fédérale ne signifie pas automatiquement que vous ne serez pas admissible au poste. Le BTS examinera et évaluera les vérifications de sécurité uniquement aux fins de la prise d'une décision au sujet de l'attestation de sécurité. Les détails des vérifications de sécurité seront pris en considération en fonction des fonctions et responsabilités propres au poste à pourvoir. Les dossiers de vérification de l'emploi seront conservés par le BTS dans la plus stricte confidentialité.Comment postuler :  Vous devez postuler en utilisant un seul des modes de candidature indiqués ci-dessous. Votre lettre d'accompagnement et votre curriculum vitae réunis doivent avoir un maximum de cinq (5) pages. Pour des conseils et des outils qui vous aideront à rédiger une lettre d'accompagnement et un curriculum vitae concis, consultez Rédaction d'une lettre d'accompagnement et d'un Curriculum vitae : conseils, outils et ressources. Adaptez votre lettre d'accompagnement et votre curriculum vitae en fonction des exigences figurant dans l'offre d'emploi. En utilisant des exemples concrets, vous devez faire ressortir en quoi vos aptitudes et vos compétences correspondent aux exigences du poste. Nous comptons sur les renseignements que vous nous fournissez. N'oubliez pas de mentionner le numéro du concours correspondant à ce poste. Les membres de la FPO doivent indiquer leur numéro d'employé RIRH (WIN Employee ID Number) lorsqu'ils présentent leur candidature à un poste.Où postuler : [email protected] en mentionnant le numéro de concours PDSB24-042. Collecte de renseignementsVos renseignements personnels sont recueillis en vue de servir à évaluer vos qualifications dans le cadre d'un emploi dans la fonction publique de l'Ontario et des initiatives de modernisation du recrutement. Carrières FPO est un service commun autorisé conformément à l'article 6 de la Loi sur le ministère des Services gouvernementaux, L.R.O. 1990, chap. M.25. Cette collecte de renseignements personnels est nécessaire à la bonne gestion de Carrières FPO.Ne donnez pas plus de renseignements personnels que ceux qui sont demandés dans l'offre d'emploi. Par exemple, ne fournissez pas votre numéro d'assurance sociale, vos coordonnées bancaires, votre photographie, etc. avec votre demande.Si vous avez des questions concernant la collecte, l'utilisation, la divulgation ou la conservation de vos renseignements personnels, contactez-nous.Tous les candidats à un emploi (y compris les anciens fonctionnaires de l'Ontario) qui participent à un concours dans un ministère ou à un organisme public rattaché à la Commission doivent divulguer (dans leur lettre d'accompagnement ou leur curriculum vitæ) un emploi occupé antérieurement au sein de la fonction publique de l'Ontario. Les renseignements divulgués doivent comprendre les postes occupés, les dates d'emploi et, le cas échéant, toutes restrictions en vigueur limitant leur réemploi dans la fonction publique de l'Ontario. Les restrictions en vigueur peuvent comprendre des restrictions de temps ou liées à des ministères en particulier, et elles peuvent empêcher d'offrir à un ancien employé un emploi au sein de la fonction publique de l'Ontario pendant une certaine période (p. ex., un an) ou dans un certain ministère (pendant une période prédéterminée ou indéfiniment). Les circonstances entourant le départ d'un employé seront prises en considération avant qu'une offre d'emploi ne lui soit faite.Rappel : La date limite de candidature est le lundi 29 avril 2024 23h59min HAE. Les candidatures reçues en retard seront refusées.Nous vous remercions de l'intérêt que vous portez à ce poste. Cependant, nous communiquerons avec vous uniquement dans le cadre du processus de présélection ou pour vous convoquer à une entrevue.Toutes les offres d'emploi externes de la fonction publique de l'Ontario sont affichées en anglais et en français. Pour connaître les exigences linguistiques, vérifiez les renseignements sur la « langue du poste » figurant dans le haut de chaque offre d'emploi. Pour tous les postes, l'évaluation des candidates et candidats se fera en anglais, la langue usuelle de la fonction publique de l'Ontario. En ce qui concerne les postes désignés bilingues, la maîtrise du français des candidates et candidats sera également évaluée.La fonction publique de l'Ontario est un employeur inclusif.Toute adaptation nécessaire sera réalisée conformément au Code des droits de la personne de l'Ontario. À noter : http://www.gojobs.gov.on.ca est l'unique site Web qui accepte des candidatures en ligne pour un poste dans la fonction publique de l'Ontario.ACCUEIL | COMMUNIQUEZ AVEC NOUS | CARTE DU SITE | ONTARIO.CA | ACCESSIBILITÉCe site est mis à jour par le gouvernement de l'Ontario, Canada.  

Job Title:Medical Secretary- Permanent Full-timeEmployment terms:Regular Full-Time (35 Hrs/Week with expectations to work in some evenings and weekends)Salary range:$39,309 - $46,826 per year along with extended health benefits and HOOPP pension planExpected start date:ASAPNumber of positions:1Reporting to:Manager, Primary Health CareLocations:Flemingdon Health Centre at 10 Gateway, Fairview Health Centre at 5 Fairview Drive and Health Access Thorncliffe Park (HATP) at 45 Overlea BlvdApplication deadline:April 28, 2024 by 5:00 pm Eastern TimeApplication Process:Qualified applicants are invited to submit their application online via this link:www.jobillico.com/en/job-offer/flemingdon-health-centre/medical-secretary/13614690Please include a cover letter and resume in a single file. Kindly use “Medical Secretary – Permanent Full-time – Your name” as the subject line of your e-mail. Background: Flemingdon Health Centre (FHC) is an engaged and involved member of some of Toronto’s most dynamic neighborhoods; Flemingdon Park, Fairview and Thorncliffe Park. FHC is a registered charity and an incorporated not-for-profit Community Health Centre (CHC), with a vision of Strong Healthy Communities. Across our three sites, we provide a range of health-related services based on the social determinants of health with extensive community engagement. At FHC, we believe that health is much more than just the absence of disease. Our approach to community health encompasses the social determinants of health which includes: education, employment, isolation, food security and social supports, and utilizes a community development model to promote health, prevent disease, and strengthen community capacity. We value health equity, inclusion, community engagement, accountability & transparency, excellence and collaboration & partnerships.Position Summary:To provide administrative support to primary health care, allied health, and community programs. We’re looking for professionals who believe that patients should be treated as people rather than numbers in a file, and who understand the value of compassionate service. The job includes significant amounts of multi-tasking, but the ideal candidates will know how to prioritize work, demonstrate empathy and patience, and provide personalized service. This position requires the candidates to be friendly, professional, organized, and supportive, working and communicating effectively with clients, other team members and providers.Responsibilities include:Always provides customer service for the entire health centre ensuring a welcoming environment for clients, providers and everyone that walks through the doors.Contributes to a welcoming environment through sensitive interactions with clients, maintenance of safety and respect for all in the waiting area.Addresses inquiries and provides information, directs individuals to appropriate area or connects them with appropriate staff, program and/or service as required.Assesses new clients/walk-in clients/emergency situations and contacts nurse on call for client triage.Verifies and/or updates all client demographic data when the client arrives for their appointment.Makes diagnostic/specialist appointments and follows up with clients.Maintains list of specialists to whom clients are referred.Maintains up to date medical records by timely uploading incoming faxes and scanning relevant documents.Books interpreters as required and confirms invoicing.Books, cancels, and reschedules appointments as needed.Manages challenging situations in person and on the phone maintaining a calm and collected behaviour and applying de-escalation/defusing techniques.Screens potential new clients to ensure that they live in the catchment area and have a valid Health Card or proper documentation regarding their status in the country. For those who do not live in the catchment area, they are directed to a Community Health Centre in their area.Responsible for telephones including answering calls, retrieving messages from, and connecting to answering service.Provides cross coverage for other admin staff during lunch breaks, vacation, etc.Conducts administrative tasks including both front desk and back-office duties, & provides backup as required.Supports the collection and data entering of socio economic and demographic data.Makes recommendations for policy and/or procedural improvements achieving quality and efficient workflow processes.Updates job knowledge by participating in educational opportunities; reading professional publications; understanding FHC population health needs and emerging needs of new residents (i.e., Roma population etc.)Adheres to FHC policies and procedures.Initiates procedures related to privacy breaches while ensuring privacy policies and procedures are always followed.Participates in QI problem solving and contributes to continuous improvement within the team.Participates in FHC Committees & Working GroupsProvides team support by helping other team members during busy times and providing back up support as required.Other duties as required.Skills and Qualifications Secondary School Diploma or equivalent. Post-secondary education an assetMedical Secretary certificate or equivalentExcellent communications skills, both written and verbalExcellent organizational and coordinating skills to respond to fluctuating workloads.Excellent interpersonal skills to liaise with community professionals and staff.Familiarity with using an electronic medical record system (PS Suite experience a plus)Proficiency in typing and in the use of computers and various software and applications such as MS Office, Microsoft 365, and other web-based tools.Ability to work independently and collaboratively in an interdisciplinary team environment.Experience handling confidential and sensitive information, knowledge of applicable privacy laws.Demonstrated cultural competency and experience working in diverse communities and marginalized communities.Knowledge of and commitment to anti-racist, anti-oppressive principles, and practiceThe ability to speak other languages, preferably Farsi, Pashto, Slovak, Czech, Arabic, Mandarin, Urdu, Hindi, or Tamil an asset.Vaccines (COVID-19 and others) are a requirement of the job pursuant to the Ontario Human Rights Code Note: This is a bargaining unit position with UFCW. Terms may be altered as a result of collective bargaining. For more details on benefits and entitlements, please refer to our collective agreement here: Collective Agreements Portal (gov.on.ca)We encourage applications from individuals who can identify with the diverse communities we serve. We thank all applicants for their interest but regret that only those selected for an interview will receive an acknowledgement. Please note that a criminal background check (Vulnerable sector) will be conducted for this position. In accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005, accommodation will be provided in all parts of the hiring process. Applicants need to make their needs known in advance.

Title: Medical SecretaryEmployment Terms: Regular, Full -TimeSchedule: Monday to Friday – 9am to 5 pm (35 hours/week). Evening and weekend hours can be expected.Salary Range: $39,309 – $46,826 per year plus benefits and HOOPP pension planExpected Start Date: May 2024Reporting to: Clinical Program CoordinatorLocation: Health Access Thorncliffe Park (HATP) siteBenefits: Extended Health Care- Family Coverage (health and dental)Life Insurance, Short-Term and Long-Term DisabilityHOOPP Pension PlanEmployee Assistance Program (EAP)Paid Time Off (vacation, sick, family health day, float, and PD days)Corporate membership with Goodlife FitnessWellness programsSocial activities organized by the organization.Free parking (subject to availability)Public transportation nearbyBackground: Health Access Thorncliffe Park (HATP) is committed to providing coordinated Health and Wellness services to the Thorncliffe Park community. It is an innovative partnership between Flemingdon Health Centre (FHC) and TNO-The Neighbourhood Organization (TNO) funded by the Ministry of Health. HATP is a community driven initiative aimed to enhance interdisciplinary comprehensive primary health care, improve access to health, social and community services in Thorncliffe Park.This is an HATP-FHC position. Position Summary: To provide administrative support to primary health care, allied health, and community programs. We’re looking for professionals who believe that patients should be treated as people rather than numbers in a file, and who understand the value of compassionate service. The job includes significant amounts of multi-tasking, but the ideal candidates will know how to prioritize work, demonstrate empathy and patience, and provide personalized service. This position requires the candidates to be friendly, professional, organized, and supportive, working and communicating effectively with clients, other team members and providers.Qualification Skills and Proficiencies:Secondary School Diploma or equivalent. Post-secondary education an assetMedical Secretary certificate or equivalentExcellent communications skills, both written and verbalExcellent organizational and coordinating skills to respond to fluctuating workloads.Excellent interpersonal skills to liaise with community professionals and staff.Familiarity with using an electronic medical record system (PS Suite experience a plus)Proficiency in typing and in the use of computers and various software and applications such as MS Office, Microsoft 365, and other web-based tools.Ability to work independently and collaboratively in an interdisciplinary team environment.Experience handling confidential and sensitive information, knowledge of applicable privacy laws.Demonstrated cultural competency and experience working in diverse communities and marginalized communities.Knowledge of and commitment to anti-racist, anti-oppressive principles, and practiceThe ability to speak other languages, preferably Farsi, Pashto, Slovak, Czech, Arabic, Mandarin, Urdu, Hindi, or Tamil an asset.Vaccines (COVID-19 and others) are a requirement of the job pursuant to the Ontario Human Rights CodeResponsibilities include:Always provides customer service for the entire health centre ensuring a welcoming environment for clients, providers and everyone that walks through the doors.Contributes to a welcoming environment through sensitive interactions with clients, maintenance of safety and respect for all in the waiting area.Addresses inquiries and provides information, directs individuals to appropriate area or connects them with appropriate staff, program and/or service as required.Assesses new clients/walk-in clients/emergency situations and contacts nurse on call for client triage.Verifies and/or updates all client demographic data when the client arrives for their appointment.Makes diagnostic/specialist appointments and follows up with clients.Maintains list of specialists to whom clients are referred.Maintains up to date medical records by timely uploading incoming faxes and scanning relevant documents.Books interpreters as required and confirms invoicing.Books, cancels, and reschedules appointments as needed.Manages challenging situations in person and on the phone maintaining a calm and collected behaviour and applying de-escalation/defusing techniques.Screens potential new clients to ensure that they live in the catchment area and have a valid Health Card or proper documentation regarding their status in the country. For those who do not live in the catchment area, they are directed to a Community Health Centre in their area.Responsible for telephones including answering calls, retrieving messages from, and connecting to answering service.Provides cross coverage for other admin staff during lunch breaks, vacation, etc.Conducts administrative tasks including both front desk and back-office duties, & provides backup as required.Supports the collection and data entering of socio economic and demographic data.Makes recommendations for policy and/or procedural improvements achieving quality and efficient workflow processes.Updates job knowledge by participating in educational opportunities; reading professional publications; understanding FHC population health needs and emerging needs of new residents (i.e., Roma population etc.)Adheres to FHC policies and procedures.Initiates procedures related to privacy breaches while ensuring privacy policies and procedures are always followed.Participates in QI problem solving and contributes to continuous improvement within the team.Participates in FHC Committees & Working GroupsProvides team support by helping other team members during busy times and providing back up support as required.Other duties as required.Note: This is a bargaining unit position with UFCW. Terms may be altered as a result of collective bargaining. For more details on benefits and entitlements, please refer to our collective agreement here: Collective Agreements Portal (gov.on.ca) Application Deadline: April 30, 2024, by 5pm EST Application Process: Please submit your cover letter and resume in a single file by 5 p.m., April 30, 2024, through this link: HATP – Health Access Thorncliffe Park is committed to employment equity initiatives. We encourage residents of Thorncliffe Park, Flemingdon Park, and surrounding communities, and people who are racialized, Indigenous, people from the 2SLGBTQI+ community, people with disabilities and other equity-seeking groups to apply.

Booking Clerk/Secretary Job ID 2024-123031 City Vancouver Work Location VGH 12th & Oak Department Post-Transplant Clinic Home Worksite 01 - Vancouver General Hospital Labour Agreement Facilities Subsector Union 100 - Facilities HEU Position Type Baseline Job Status Regular Full-Time FTE 1.00 Standard Hours / Week 37.50 Job Category Administrative Professionals Salary Grade 16 Min Hourly CAD $27.10/Hr. Max Hourly CAD $27.10/Hr. Shift Times 0730-1530 Days Off Saturday, Stats, Sunday Position Start Date As soon as possible Salary The salary range for this position is CAD $27.10/Hr. - CAD $27.10/Hr. Job Summary Come work as a Booking Clerk/Secretary at Vancouver General Hospital!Vancouver Coastal Health is looking for a Booking Clerk/Secretary to join the team at Vancouver General Hospital. As a Booking Clerk/Secretary, you will provide scheduling/booking, clerical and reception functions for the Post-Transplant Clinic at Vancouver General Hospital. Your duties may include:Scheduling and booking a variety of client/patient appointments and follow up visits, tests and referrals, maintaining appointment calendars for all designated physicians and/or other designated health care professionals, maintaining and printing daily schedules that integrate activities from various sites as needed, rearranging schedules to meet changing demands/requests and preparing and confirming client/patient information.Maintaining client/patient charts, entering data into a computerized system, and updating statistics on client/patient attendance.Arranging for patient transportation.Providing clerical functions that include typing technical and non-technical materials proficiently utilizing a variety of computer software applications such as word processing, spreadsheet, database and presentation software.Providing reception services by greeting clients/patients and others and directing them to appropriate areas and/or responding to general inquiries.Answering and responding to phone messages or forwarding callers to appropriate health care professional or other personnel.Maintaining departmental equipment, supplies and filing systems.Performing timekeeping functions for designated staff as required. Qualifications Education & ExperienceGrade 12, two year’s recent, related experience or an equivalent combination of education, training and experience.Knowledge & AbilitiesAbility to deal with others effectively.Knowledge of medical terminology.Ability to communicate effectively both verbally and in writing.Ability to organize work.Ability to operate related equipment.Ability to keyboard at 40 w.p.m.Physical ability to carry out the duties of the position. Closing Statement The hours of work including days off and work area may be subject to change consistent with operational requirements and the provision of the Collective Agreement and applicable statutes. Successful applicants may be required to complete a Criminal Records Review Check.As per the current Public Health Orders, as of October 5, 2023, all employees working for Vancouver Coastal Health must be fully vaccinated for COVID-19 or have received a single dose of the most-recent, updated COVID-19 vaccine. Proof of vaccination status will be required.WHY JOIN VANCOUVER COASTAL HEALTH?VCH is a world class innovator in medical care, research and teaching, delivering service to more than one million BC residents. At VCH, we embrace thinking boldly, taking smart risks, and ''going first'' when we believe it will lead to the best possible outcomes for patients and their families. We invite you to join us in creating healthy lives in healthy communities by showcasing our passion for care, connection to the communities we serve and our culture of teamwork that makes VCH a great place to work.Comprehensive health benefits package, including MSP, extended health and dental and municipal pension planGrow your career with employer-paid training and leadership development opportunitiesWellness supports, including counselling, critical incident and innovative wellness services are available to employees and their immediate familiesAward-winning recognition programs to honour staff, medical staff and volunteersAccess to exclusive discount offers and deals for VCH staffEquity, diversity, and inclusion are essential to our goals of creating a great place to work and delivering exceptional care. We acknowledge and accommodate unique differences and ensure special measures are in place so that all prospective and current employees are given an opportunity to succeed.We are committed to building a representative workforce and encourage applications reflecting diversity of sex, sexual orientation, gender identity or expression, racialization or ancestry, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, or Indigenous person.Vancouver Coastal Health is proud to be recognized as one of Canada's Top 100 Employers in 2024.Only short-listed applicants will be contacted for this posting. ***Employees of VCH must apply online via the Internal Career Portal on CareerHub, you are currently viewing the External Career Portal. Refer to the https://my.vch.ca/working-here/job-postings site for instructions on how to view internal job postings and how to apply as an employee. Current VCH employees who apply to this posting using this external site will be considered as an external candidate. Seniority will not apply.***Thank you for your interest in Vancouver Coastal Health. Options Apply NowApplyShareEmail this job to a friendRefer Sorry the Share function is not working properly at this moment. Please refresh the page and try again later. Share on your newsfeed Application FAQsSoftware Powered by iCIMSwww.icims.com

Requisition ID: 353788 Position Number: 20069297 Posting End Date: Open Until Filled City: Winnipeg Employer: St. Boniface Hospital Site: St. Boniface Hospital Department / Unit: Mental Hlth - Admin Job Stream: Non-Clinical Union: CUPE Anticipated Start - End Date: ASAP - 10/07/2025 Reason for Term: Maternity Leave FTE: 1.00 Anticipated Shift: Days Daily Hours Worked: 7.75 Annual Base Hours: 2015 Salary: $20.594, $21.211, $21.846, $22.503, $23.178, $23.874 Grow your career in the Winnipeg Health Region! Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We’re united by a shared commitment to excellent and equitable health care. . Position Overview Under general supervision and while demonstrating a commitment to the Mission, Values and Management Philosophy of St. Boniface General Hospital, the SECRETARY is responsible for providing secretarial support in an administrative area within the hospital. Experience Two (2) years secretarial experience. Education (Degree/Diploma/Certificate) Grade XII or recognized equivalent. Successful completion of a recognized administrative secretarial program. Qualifications and Skills Keyboarding speed: 55 wpm. Medical transcription will be required in certain positions. Proficiency will be tested. Knowledge of computer systems and proficiency in the use of various common software applications which may include, but is not limited to, spreadsheet, word processing, database, power point, internet and email applications. Proficiency will be tested for some software applications. Ability to read, write, speak and understand English. Ability to retain information which is of a confidential nature. Ability to work independently with minimal supervision. Good interpersonal and communication skills. Ability to meet deadlines. Ability to work with accuracy. Mathematical aptitude. Mature, professional manner. Ability to organize and prioritize workload. Ability to work with initiative. Polite and courteous telephone manner. A RESUME IS REQUIRED WHEN APPLYING FOR THIS POSITION St. Boniface Hospital is committed to empowering a workforce that welcomes and celebrates diversity by fostering culturally safe places for all employees. We strive to celebrate our diverse workforce and the outstanding work we do every day. This term position may end earlier as outlined in your collective bargaining agreement. This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment. Interviewed candidates may be called upon to participate in a skills assessment. Any application received after the closing time will not be included in the competition. We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

QUALIFICATIONS * Grade 12 education (Manitoba Standards) * Certificate in Business Office Administration course or equivalent education * One (1) year related experience * Other combination of education and experience may be considered * Demonstrated knowledge of medical terminology * Demonstrated competency in using current office technology and equipment * Province of Manitoba Class 5 Drivers Licence, or equivalent from province of residence, and access to a personal vehicle to provide service within Prairie Mountain Health * Proficiency with Microsoft programs (Outlook, Word, Excel, Access and PowerPoint), as well as Internet applications and other Information Technology * Demonstrated organizational skills, and the ability to work independently * Demonstrated problem solving and decision making skills * Demonstrated flexibility to facilitate changes in techniques and procedures in a changing environment * Demonstrated knowledge and competence of skills and concepts related to the position * Demonstrated communication skills * Ability to respect and promote confidentiality * Ability to perform the duties of the position on a regular basis * Ability to respect and promote a culturally diverse population * Ability to work effectively and maintain positive working relationships with co-workers, clients and within interdisciplinary team POSITION SUMMARY: The Administrative Secretary 2 will provide clerical and administrative support functions for all of the staff and clients who receive services from the program that they support. The Administrative Secretary 2 functions as an integral part of the Health Care Team and performs all duties in accordance with the Mission, Vision, Values, Policies and Procedures of Prairie Mountain Health. RESPONSIBILITIES: Overview: Provides secretarial support services to a multi-disciplinary team of health care professionals as well as represent the program to outside agencies. Sensitive toward the needs of the consumer is essential by ensuring clients are received and provided service with courtesy, respect, privacy, and efficiency. Provides clerical support to the program staff and Managers by performing any or all of the following duties: * Provides reception duties including directing incoming calls * Responsible for client appointment scheduling, cancelling, reminders and documentation as per program requirements * Uses appropriate electronic record programs appropriate for task * Organizes and maintains filing systems by program requirements * Ensures incoming and outgoing mail is prepared and distributed for all program staff and managers as required * Prepares reports and data and distributes as necessary * Assists with booking meeting space and preparations, and book equipment needs as required. * Provides support for meeting minutes: taking, processing and distributing as required. * Provides Telehealth service support as required * Maintains and orders specific program forms and offices supplies * Archives information as per policy * Provides clerical support for photocopying, collating and distribution of materials * Processes documents such as minutes, letters, memos, reports, forms and agendas as directed * Ensures all communication functions (mail, email, photocopying, faxing, telephone) are performed as required in accordance with PHIA legislation. Takes the lead in arranging for equipment ordering and repair as required. Accept sorders, receives, completes and tracks requests made to the program. Maintains inventories and supplies in coordination with Materials Management. Ensures that the program entry area presents in a welcoming, professional organized manner. Provides the necessary database development and data entry support to program. Manages petty cash, billings, process payments, balance and reconcile as required. Provides support, assistance with orientation, and backup to other Administrative Secretaries as required. Provides administrative support to other departments as requested. Enters and maintains payroll schedules for program staff and Managers as required. Manages assigned workload ensuring prioritization and organization to meet the demands of the programs and services. Reports urgent matters to appropriate Manager or Director immediately. Other duties as assigned.